36C25723Q0109.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov 210-694-6306

PLACE OF PERFORMANCE

Audie Murphy VA Hospital

7400 Merton Minter St

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The evaluation will be conducted in accordance with FAR Part 13. The following factors shall be used to evaluate offers:

- First, quotes will be reviewed for compliance with the solicitation instructions in FAR 52.212-1 addendum. Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

- Next, quotes will be evaluated for technical acceptability based on whether the offered sleep lab beds meet the brand name requirement, or the equal product meets the minimum salient characteristics provided . If the “equal” bed offered do not meet the minimum salient characteristics provided , then the quote will be rated as unacceptable and will not be evaluated any further.

- Finally, after evaluation of technical acceptability, the remaining offerors will be evaluated using a comparative analysis considering price .

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.1 SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS):

a. Submission of offers.

1.) The offeror’s quote submission shall include the following:

- Name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov

- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.

- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described.

- Completed Price Schedule to include unit price, and overall price Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

2.) Please submit all questions by Wednesday 09 Nov 2022 at 6:00 A.M. C.S.T. to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0109– Sleep Lab Beds Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

Quotes must be received no later than Friday 18 Nov 2022, 6:00 A.M. C.S.T. Email your quote ONLY to vinicky.ervin@va.gov. The subject line must specify 36C25723Q0109 – Sleep Lab Beds. There will be no automated email notification of receipt of quotes.

General Requirements: Brand name or equal for Medical Cover Queen Instant Comfort 6 sleep lab beds are needed for the San Antonio, TX in accordance with the following requirements:

99221022, 60" x 80" MR Bed w/ one set of rails and straps

LOCAL STOCK NUMBER: 99221022

IC-M601-07, Queen Instant Comfort 6 - Medical Cover

LOCAL STOCK NUMBER: IC-M601-07

Please Title Email Subject Line: RFI Sleep Lab Beds 36C25723Q0048 Salient Characteristics

BED IN THE SLEEP LAB

· Must be electrical – head raise and lower

· Deck Width 48”

· Deck Length 80”

· Safe Load 850 lbs

· Head/Foot Boards

· Trapeze

· Side Rails The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

Combined Synopsis/Solicitation Notice