36C25723Q0007 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 674A4-23-001 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 To all Offerors/Bidders

36C25723Q0007 09-02-2022

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 2:00 PM, 10-05-2022 Amendment issued to, 1.) Revised Statement of Work (SOW), 2.) Answer Request for Information (RFI), and 3.) To extend the Quotes Due Date.

All other Terms and Conditions remain the same.

Any contractual questions, please contact Traci.Louie@va.gov Quotes are to be submitted via email to Traci.Louie@va.gov Quotes are due 2:00 PM, 10-05-2022 Andrew Stigen Contracting Officer

SCOPE OF WORK

Replace Upper Flat Roof Building 94

PROJECT # 674-22-3-5065-2178

Requirements

The contractor shall be responsible for providing all labor, materials, and equipment needed for the construction services to sweep off existing gravel to reuse when installing new single ply member over HP fabric woven mat for Building 94. All work performed will be done at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a final walkthrough with the VA COR or Alternative COR to ensure all work is completed and ready to receive payment.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with local, state, federal regulations.

All work shall be done in accordance with terms, conditions and specifications that meet NFPA 70 standards along with OSHA and EPA rules and regulations.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Period of Performance:

The contractor shall complete the work required under this SOW in 15 calendar days or less from the time material is delivered, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Contractor shall not work Federal Holidays unless VA COR deems it necessary.

Project Requirements

Demo Building 94 – Upper Flat Roof

1. Demo existing loose gravel and save for reinstall later.

2. Remove existing EPDM membrane and haul off (leave existing insulation board)

New Work Building 94 – Upper Flat Roof

1. Contractor will install a new loose lay ½” recover board, loose lay single ply membrane at the field of the roof.

2. Contractor will fully adhere single ply membrane at wall and curbs plus flash all penetrations per manufactures standard details.

3. Contractor will terminate membrane at walls and install new prefinished sheet metal wall flashing that will blend in with building.

4. Contractor will then loose lay HP fabric woven mat over membrane and reapply saved rock ballast over HP fabric woven mat per manufactures specifications standard details.

5. Contractor will also repair R-panel metal walls as needed to ensure no corners leaks and reflash drains per standard details.

6. When contractor is replacing flashing, flashing must be replaced with 16 gage copper per historical requirements for the Doris Miller VA.

7. Also, contractor shall use new galvanized neoprene screws/with tight sealing EPDM washer when screwing into the newly tucked roof membrane under the skylights or when needed when attaching cap pieces to flashing membranes.

8. VA will require a 20-year manufacturer’s warranty for labor and materials per manufactures products.

Note: At the end of each workday, please clean-up all worked in areas.

1. Prior to the start of the work, contractor must notify VA COR 72 hours in advance to schedule a time to start working.

2. Coordinate with VA COR before the start of this service and completion. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

Juneteenth 19th of June

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

3. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

1. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

1. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

1. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

1. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and PO#.

vi. Contract and obligation numbers.

Other Considerations

· A site visit prior to bidding would be beneficial to be fully acquainted with existing site conditions and scope of work. It is the contractor’s responsibility to field verify prior to bidding and accepting all existing site conditions.

· Please specification sheets provided. The government would like materials that meets or exceeds the materials spec sheet provided that is provided in solicitation.

· The contractor shall be responsible for the verification of all requirements for this project.

· All field measurements and conditions must be verified by the contractor.

· Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

· It is the contractor’s responsibility to provide adequate documentation verifying that all materials are USA made and proposed that it will meet or exceed all federal government requirements.

· Majority of the work shall be performed during normal working hours unless coordinated differently with the VA COR. Normal working hours are 7:00 am – 4:30 pm, Monday – Friday and Saturday from 7:00 am – 3:30 pm.

· The contractor’s supervisor (Not Subcontractor’s Supervisor) shall always be available to address any needs, the VA COR/Alternative COR may have during the period of performance which is 15 days from time of material delivery on station.

· The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

· The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility when completed.

· The contractor will provide a metal security fence deemed necessary to establish the boundaries where work is being performed and a laydown area will be provided and scheduled with the VA COR for a place to store materials.

· Contractor personnel will bid by all federal codes and regulations of COVID-19 while working on the government premises.

· There is no disposal or abatement of hazardous materials or lead/mold for this project.

Site Conditions

1. The work covered by these specifications is an occupied facility.

2. All work must be coordinated with the COR.

3. The contractor shall leave no area unsecured or unsafe at the end of the day.

4. The contractor shall always keep the premises as clean as possible and free from an accumulation of waste materials and rubbish.

5. All materials removed shall be disposed of offsite by the contractor for federal government standards.

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors”

COVID-19 Mandated Protocol (Executive Order 14042)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy) B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/ mishap prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer) E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

· 30 Hour OSHA Construction Safety Course – competent person

· 10 Hour OSHA Construction Safety Course – all others H. Safety Discipline (i.e. correction of violations, etc.)

I. Emergency Procedures (i.e. responsibilities, procedures, etc.)

J. Housekeeping and Traffic Control

· Trash and debris are removed promptly and transported outside the construction area.

· Floor mats and dust tack mats are located at the entrance to construction area.

· Tools and equipment are properly stored.

· Signs installed to restrict patient access .

· Dust control measures are in place.

· Barriers are in place and properly sealed.

K. Clothing

· PPE is available and properly worn.

· Clothing is relatively dust free with the construction area and patient areas.

Warranty Period: Warranty period does not start until VA COR signs off on the project.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

THE CONTRACTOR SHALL FURNISH ALL LABOR, EQUIPMENT, MATERIALS, AND SUPERVISION IN ACCORDANCE WITH (IAW) THE Statement of Work (SOW) AND SOLICITATION FOR UPPER FLAT ROOF REPLACEMENT FOR BUILDING 94. Project No. 674A4-23-001.

1.00

EA

BID BOND

TOTAL PROJECT DURATION: 15 CALENDAR DAYS TO COMPLETE WORK FROM ISSUANCE OF THE NOTICE TO PROCEED.

GRAND TOTAL

CONTINUATION PAGE

See attached document: Site Visit Meeting Attendance.

RFIs for Project# 674A4-23-0001 Replace Upper Flat Roof Building 94

Question 1:

It was mentioned during the site visit that all flashing to be replaced must be copper. The SOW does not specify copper flashing. Can the VA provide what gauge and size of copper flashing is required?

Ans: 16 gage copper Question 2:

The period of performance states the contractor is to complete the work within 15 days from when the materials are received. Material delivery times can be unpredictable currently. To be clear, will the VA not begin the NTP until all materials are received?

Ans: Contractor will need to specify how long it will take to get the materials. Period of Performance (POP) can be extended.

Question 3:

If the manufacturer does not prefer copper flashing due to product requirements, will the VA allow alternate flashing as required by the manufacturer?

Ans: No. It is a historical site.

Question 4:

Will there be a second site visit scheduled for this project?

Ans: No

Question 5:

Can we have access to the bidders list or site visit sign in sheet?

Ans: Yes, Contracting Officer will need to provide this in the Amendment in the RFI process.

Question 6:

Can we have access to as-builts for the project building?

Ans: We have none. Historical Building.

Amendment – Upper Flat Roof Replacement for Building 94