36C25723B0042_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25723B0042 X 05-03-2023 671A4-21-178 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio Stephanie Ingersoll stephanie.ingersoll@va.gov STX Remodel Dental Lab Kerrville, TX / Project # 671A4-21-178

Contractor shall provide all necessary labor, materials, equipment, and supervision to complete all required project work in accordance with the provided SOW located at 3600 Memorial Boulevard, Kerrville, TX 78028

This is a "Competitive" requirement Set Aside 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: Between $500,000 and $1,000,000.

The applicable North American Industry Classification System (NAICS) code for this project is 236220.

Pre-Bid Site Visit shall be held on May 15th, 2023, at 10:00 AM CST. All interested contractors shall meet at the Bldg. 29 2nd Floor (COR’s will escort them to Dental), 3600 Memorial Blvd., Kerrville TX 78028.

Site visit RFI(s)/Questions shall be submitted via email no later than May 22, 2023, by 5:00 PM CST to stephanie.ingersoll@va.gov. Answers to RFIs will be posted in sam.gov as an amendment.

All Bidders must submit a Bid Guarantee as part of their Bid Package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

SUBMISSION OF BIDS: All bids shall be submitted via email to the following email address: stephanie.ingersoll@va.gov.

by June 6, 2023, at 10:00 AM CST.

Wage Determination TX 20230161, dated 27 January 2023 for Kerr County is in effect for this requirement.

X X 52.211-10 X

10:00 AM

CDT

06-06-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 Jennifer Stringer Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

STX Remodel Dental Lab- Kerrville VA Project 671A4-21-178 Contractor shall provide all labor, materials, and equipment needed for the services necessary to complete project number 671A4-21-178, ‘Remodel Dental Lab” as required by drawings and specifications as required by the Statement of Work.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DB - Repair or Alteration of Laboratories and Clinics

Payment Bond PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DB - Repair or Alteration of Laboratories and Clinics

QUANTITY REQUESTED: 1.00

UNIT OF PURCHASE CODE: EA

UNIT OF PURCHASE TEXT/DESC.: EACH

A.4 STATEMENT OF WORK

Statement of Work STX Remodel Dental Lab Kerrville VA Project # 671A4-21-178

PROJECT OVERVIEW

The Kerrville VA Medical Center currently has a requirement to remodel the existing Dental Lab on the 2nd floor of Building 11 on the Kerrville VA campus, located at 3600 Memorial Boulevard, Kerrville, TX 78028. This project aims to update the Dental Lab to meet ADA, Life Safety Code requirements and VA guidelines and standards. Following the completion of this project, the remodeled space will be compliant with current VA guidelines and standards, and the finish and equipment upgrades will facilitate improved staff workflow and functionality in the delivery of dental services to the Veteran community. The total project area is approximately 350 square feet.

LOCATION

All Work will occur at the following location: U.S. Department of Veterans Affairs, Kerrville VA Medical Center campus, 3600 Memorial Blvd Kerrville, TX 78028.

PERIOD OF PERFORMANCE

The Government expects to award a task order and issue a notice to proceed upon task order award. The project requires the tasks to be completed within 180 calendar days after issuance of Notice to Proceed (NTP).

CONTRACT TYPE

This award is a firm fixed price contract.

SCOPE OF WORK

a. This document defines requirements for project number 671A4-21-178, “Remodel Dental Lab”, on the Kerrville VAMC Campus in the Kerrville VA Medical Center located at 3600 Memorial Blvd Kerrville, TX 78028.

b. Contractor must provide all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete project number 671A4-21-178, ‘Remodel Dental Lab” as required by drawings and specifications. All necessary testing and commissioning is required.

c. Reference attached construction documents and specifications.

DESCRIPTION OF WORK

Work must include, but is not limited to the following:

a. Contractor must be solely responsible for providing all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete project number 671A4-21-178, “Remodel Dental Lab” as required by drawings and specifications.

b. Contractor’s work and responsibility must include all necessary planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required. Sub Contractor’s shall conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Sub Contractor’s shall insure that all work provided meets, or exceeds the scope of work, the project plans, and the contract specifications.

c. All costs must be included in the base bid including all incidental work and materials associated with the demolition, installation and construction in the exterior and interior of the building must be included in the base bid.

d. Contractor must be responsible for complying with all construction documents and applicable Department of Veterans Affairs Specifications as part of this project.

e. Contractor must perform all work in accordance with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements.

f. In the event there is a conflict between any standards/codes, Specification, construction documents, and/or the Sow, the VA is the deciding authority and will determine which clause or provision will apply.

g. All Work must take place with minimal disruption to adjacent workspaces and all work must be coordinated with the VA prior to any work being performed.

EXISTING CONDITIONS

a. The existing casework, equipment and finishes are dated, with the exception of the four-person work bench which is to remain in place for reuse in the new layout. The existing walls do not extend to the underside of the structure, and there is an intermediate hard ceiling above the existing ACT ceiling. This hard ceiling will be removed under the scope of this project per ICRA and Code requirements. The existing ACT hosts typical fixtures including 2x4 lighting fixtures, diffusers, sprinkler heads and a speaker. The existing window openings in the exterior wall will remain. The north wall of the Lab is a standard metal stud wall with a layer of drywall, but the corridor wall was noted by the VA to comprise of a hollow brick with a plaster finish.

b. Contractor must coordinate all work with existing work to remain and existing conditions.

c. The Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract to its original installation and finish at no additional cost to the government.

d. The contractor must coordinate with the VA COR at least 14 calendar days in advance before disabling any of the following systems, all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system at no additional cost to the government.

e. Contractor must temporarily relocate any utilities and controls necessary during construction and reinstall after construction is complete. This includes but is not limited to: telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system to is original state at no additional cost to the government.

f. Any and all damage to Government property by the Contractor or any third-party Contractors/entities performing other services on site as part of the contract must be repaired and/or replaced by the Prime Contractor to its original installation and finish at no additional cost to the government.

g. The Contractor must exercise extreme care to avoid damaging Government property including but not limited to buildings, equipment, underground utilities, pavement, road surfaces, parking areas, trees, shrubs, or turf. and provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, grounds, and buildings from damage and or injury at no additional cost to the government.

h. The contractor must restore all disturbed grounds, walkways, and road surfaces to its original installation and finish at no additional cost to the government.

GENERAL REQUIREMENTS

I. CONTRACTOR RESPONSIBILITIES

a. The Contractor must provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, and building from damage and or injury; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish at no additional cost to the government.

b. The Contractor must ensure that all materials are new, free from defects and/or imperfections and meet VA specifications.

c. The contractor must be responsible for obtaining and coordinating the services of any and all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.

d. The Contractor must not perform any service that will result in additional charges without prior written approval from the Contracting Officer.

e. The Contractor must be responsible for verifying current requirements with the manufacturer of the products used on the project and notify the VA COR if any discrepancies are found before the purchase of the product or any work to install owner-furnished products.

f. The Contractor must be acquainted with the appropriate sections of the following VA documents:

VA Master Construction Specifications (PG-18-1) VA Construction Standards (H-18-3) VA Standards Details (PG-18-4) VA Barrier Free Design Guide (PG-18-13) VA Room Finishes, Door, and Hardware Schedule (PG-18-14).

g. The Contractor must be acquainted with the design criteria from the following VA Design Manuals where appropriate:

Architectural Design Manual CPM Design Manual Electrical Design Manual Fire Protection Design Manual HVAC Design Manual Interior Design Manual Outside Steam Distribution Design Manual Plumbing Design Manual Sanitary Design Manual Site Development Design Manual Automatic Transport Design Manual Structural Design Manual.

The Contractor must obtain their respective VA design manual, standard details, and construction standards, and Construction Master Specifications from the VA website at https://www.cfm.va.gov/til/index.asp.

II. Contractor must comply with all construction documents and Department of Veterans Affairs Master Specifications and guidance as part of this project.

III. Contractor must comply with all applicable city, county, state, and federal regulations / codes, and OSHA standards. All construction must comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

IV. PROJECT SCHEDULE

a. Before commencement of work, the Contractor shall confer with the VA COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

b. CRITICAL PATH METHOD (CPM):

Contractor must submit for VA approval the following:

Critical Path Method (CPM) Requirements:

Phasing narrative Phasing plans (on reduced architectural floor plans) Phasing diagrams Written list of systems:

temporary systems by phase separate by technical discipline Phasing plans (full size)1 & 2 with phasing diagram Work Stoppage/Delays:

c. WORK STOPPAGE AND/OR DELAYS:

The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

V. SCHEDULE OF WORK

a. Work must start within 14 calendar days after receiving a notice to proceed.

b. The Contractor must notify the Contracting Officer’s Representative (VA COR), at least 7 calendar days prior to starting work. The Contractor must schedule/coordinate all work with the VA COR.

c. All work shall be constructed and phased to limit disruptions to the existing medical center. This will require weekend and afterhours work. The contractor is to provide a plan that minimizes impact to the medical center prior to commencement of work.

d. Contractor must schedule all work with the VA COR including construction access and storage. The construction schedule procedure must be approved by the VA COR prior to the start of construction.

e. The Contractor must provide a three-week forecast of work scheduled to be accomplished. The report is to be delivered in writing on every other Monday (bi-weekly) no later than 9:00 A.M. Central Time to the VA COR.

f. VA reserves the right to close/shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

VI. HOURS OF WORK

Normal hours of operation for The Kerrville VA Medical Center are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA COR at least five (7) calendar days prior to the proposed start of such work so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Federal holidays include:

VII. WORKMANSHIP

The VA must establish the quality of products and workmanship. As such, any reference to equipment, materials, or patented processes by trade name, make, and catalog number must be regarded as establishing a standard of quality only and must not be construed as limiting competition. Use VA Master Construction Specifications where directed by Scope of Work.

a. All work under this contract must conform to the following:

1. All construction and installation work shall comply with VA specifications for material and workmanship.

2. The Contractor at no additional cost to the Government must correct any and all work not meeting specifications at no additional cost to the government.

3. Contractor, contractor employees and any subcontractors must possess all necessary skills, licensing, experience, and education required for the work they are performing.

4. All work must be performed by persons fully qualified and competent in the trade/work they perform. The government reserves the right to request training certificates and credentials from the contractor at any time during the course of this contract through written request by the Contracting Officer Representative (VA COR).

VIII. DAILY PROGRESS REPORTS

The Contractor must provide a detailed daily field report of work accomplished the previous calendar day no later than 9:00 A.M. Central Time to the VA COR.

IX. WORKING CONDITIONS

The buildings and the surrounding site areas will be occupied, and Government operations will continue on as normal for the duration of the contract. The Contractor must take all precautions to ensure that their operations are conducted in a manner so as not to interfere with facility operations of the Kerrville VA Medical Center. The Contractor must execute work in a safe manner and must not subject personnel to unsafe conditions. The Contractor must isolate the work site(s) by provide safety barricades, devices, and equipment to protect personnel and property and repair any damage caused by construction operations. The Contractor must take all precautions to protect the building and its occupants during the construction period.

X. SITE VISIT

The Contractor must visit the site prior to bidding to determine the full and exact extent of the work required. Failure to inspect the site prior to bidding will not constitute grounds for a claim after contract award. A site visit will be scheduled through the Contracting Officer.

Prior to submission of any bid, The Contractor must perform a thorough field survey of the existing site conditions and features. Any site conditions which may cause significant deviation from the design drawings must be brought to the attention of the Contracting Officer (CO) or his/her Technical Representative (VA COR) for clarification prior to submission of the Contractor’s bid. The Contractor is solely responsible for verifying dimensions of all owner-furnished equipment to insure proper coordination with construction. The Contractor must bear all costs for relocation of equipment, pipe, ducts, etc., from failure to advise the CO or the VA COR of conflict in writing prior to submission of any bid, and/or from failure to properly coordinate installations of systems.

XI. DISPOSAL

a. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor must adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

b. Demolition debris must be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

XII. CLEAN-UP

Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes, and other packing materials will be cleaned up as often as necessary and must remove all debris from the property at the end of each workday.

XIII. TEMPORARY FACILITIES

a. Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations must be verified by a visit to the site. The Contractor must provide ample temporary storage for materials requiring shelter from the weather, and for security and safety protection. Storage facilities must be located in the areas of the facility designated by the Contracting Officer’s Representative.

b. Lay down area will be provided on site. Size and location will be determined by the VA.

XIV. QUALITY ASSURANCE

The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of all applicable specifications.

ADDITIONAL REQUIREMENTS

I. BADGING

a. All Contractor Employees, including subcontractor personnel, who require access to the Department of Veterans Affairs facilities are required to have, at a minimum, a Special Agreement Check (SAC) which includes electronic fingerprinting.

b. A Contractor Employee must not perform any contract work until they are issued a VA ID badge.

c. The badging process is to start immediately after award. The Contracting Officer’s Representative will facilitate the badging process for the Contractor, Contractor Employees, and all subcontractor personnel.

d. The contractor must submit a complete background investigation packet for each employee.

e. The following required forms must be submitted to the VA Office of Security and Law Enforcement before contract performance begins:

1. Optional Form 306, Declaration for Federal Employment

2. SAC (Special Agreement Check) form

3. Electronic Fingerprint Form

f. Fingerprinting is required with the background investigation. Fingerprinting can be done at the local VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms. If the SAC identifies “potentially actionable issues” in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements.

g. It is imperative for the contractor to provide, at the request of VA, a listing of contractor personnel performing services under the contract in order for the background investigation process to commence. This list will include name (first, middle, last) social security number; date of birth; city, state, and country of birth.

h. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract, and at the request of the VA, submit another employee for consideration.

i. The contractor must notify the Contracting Officer Representative immediately when an employee with PIV-I card is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer Representative must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

j. General Contractor’s employees must not enter the project site without appropriate badge. Contractors found on Government property without an I.D. badge will be immediately removed from VA property by VA Police.

k. All non-VA personnel must wear the issued badge in plain sight above the waist during the entire time he/she is on Government property.

l. The General Contractor is responsible for assuring that all Subcontractors working on the project and their employees also comply with these regulations.

m. The General Contractor is solely responsible for any and all cost associated with the badging process including any resulting schedule delays.

II. Photography Photography on VA property is only allowed with written permission of the Contracting Officer. If photography is authorized, under no circumstances are VA patients, Visitors or staff permitted to be in any images taken.

III. Audio/Visual Recording Audio and video recording on VA property is only allowed with written permission of the Contracting Officer. If recording is authorized, under no circumstances are VA patients, Visitors or staff permitted to be in any video taken.

IV. PARKING

a. Contractor parking will only be allowed on the VA campus in areas approved by the VA COR. It is the sole responsibility of the Contractor’s personnel to park only in designated parking areas.

b. The VA will not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

INFECTION CONTROL (IC)

a. All contractors, construction workers and VA COR’s must attend the Infection Prevention training every fiscal year. All construction workers must have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site. Refer to construction documents for additional information.

b. The IC assessment for this project is Type D with Class V precautions required.

c. Construction sign and copy of IC permit (attached) must be posted in project site at all times. All IC and dust control measures must be implemented at all times.

d. TUBERCULOSIS (TB) Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. The contractor must provide written certification, within 24 hours upon request, to the VA COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB. Refer to the contract documents for this requirement.

SAFETY

I. OSHA TRAINING

All construction workers are required, at a minimum, to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and superintendent must have the 30-hour Construction Safety course certification. Proof of certification must be on site at all times.

II. All construction and installation work must comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

III. The Contractor must assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard against all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and OSHA.

IV. FIRE PROTECTION

a. FALSE ALARMS Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers must be removed at the end of the construction work shift to keep them operational.

b. FIRE WATCH Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with VA COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas must be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed must be recorded by the medical center and copies provided to the VA COR.

c. FIRE WALLS AND SMOKE BARRIERS All fire wall and smoke barrier penetrations (new and existing) must be fireproofed according to corresponding wall rating. These must be sleeved and sealed with fire barrier compound to be approved by VA.

V. SMOKING and VAPING Smoking and vaping is strictly prohibited on all federal property and in all federal facilities. All violations will be referred to VA police Services.

VI. RISK CONTROL

All contractor tools, equipment and materials must be kept in a controlled area.

VII. UTILITY SHUTDOWNS

All utilities required for the continuous operation of all existing facilities must be maintained in service at all times except as required for any new systems connection.

All utility shutdowns must be coordinated with the VA COR by providing a written notice 14 calendar days in advance.

CHANGE MANAGEMENT

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via written correspondence from the Contracting Officer to the Contractor.

DELIVERABLES

I. PERIOD OF PERFORMANCE: 180 Calendar days after Notice to Proceed II. PERFORMANCE AND PAYMENT BONDS: Due 10 Calendar days after Notice of Award III. PROOF OF INSURANCE: Due 10 Calendar days after Notice of Award IV. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work must be completed. This notice to the CO must cite the reasons for the delay, and the impact on the overall operation and reliability of the elevators. The CO will then review the facts and issue a response, in accordance with applicable regulations.

V. CONTRACTOR QUALITY CONTROL PLAN (CQCP)

The contractor must develop a quality control plan and must furnish to VA for review no later than 14 calendar days after the receipt of notice to proceed. The plan must identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 30 calendar days of operation. Work will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor must notify the Contracting Officer Representative (VA COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

a. Contractor must provide a copy of all Testing, and commissioning reports performed by the contractor and/or its subs.

VI. SAFETY PLAN

a. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

b. Contractor must develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor must furnish to VA for review no later than 14 calendar days after the receipt of notice to proceed. The plan must also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his/her own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

VII. OPERATIONS AND MAINTENANCE MANUALS (O&M)

The Contractor must provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals must include maintenance and inspection for all equipment. A three-ring binder containing all of the O&M and electronic files on CD-ROM must be provided within the binder.

VIII. SUBMITTALS

a. Each submittal must be made to the VA COR for coordination with the VA Medical Center, and VA Resident Engineer.

b. The Contractor must prepare and submit shop drawings, product data, and samples during construction as required by the VA documents. product data and samples must be approved by the VA COR.

c. The Contractor must submit all test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA specifications; and

d. As part of the closeout documentation, the contractor must provide the VA COR, 2 compact disks containing all the approved submittals and all testing/commissioning reports.

IX. AS-BUILT DRAWINGS

a. Project Record Drawings: The contractor must maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

b. The Contractor must comply with the requirements in the “General Conditions”, 01001, and “General Requirements”, 01010, for submission of final as-built drawings, shop drawings, manuals, and other documents as noted.

X. OPERATIONS AND MAINTENANCE TRAINING

a. The Contractor must provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-calendar day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

b. The contractor must provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor must provide a written training syllabus for the topics and detailed training content for review and approval by the VA COR at least 30 days prior to the scheduled training. The contractor will coordinate with the VA COR the scheduling of any training classes in advance. The VA COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor must video tape this training for official use and forward CD (4 copies) including those training videos.

WARRANTY

Contractor must warrantee work to be free of defects and workmanship for a period a minimum of 1-year (365 calendar days), unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period must start on the date of acceptance by the VA. All warranties will be transferred to the VA.

The Contractor must guarantee that all work done under this contract will be free from faulty materials or workmanship and hereby agrees to repair or replace without cost to the owner VA MEDICAL CENTER and to his satisfaction all defects or imperfection appearing in said work within a period of one year after the date of final acceptance by the owner of all work done under this contract.

ACCEPTANCE

I. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all of the following:

a. The Contractor has demonstrated/ verified that the implemented ECMs function as intended at commissioning.

b. All punch list items identified during the commissioning have been resolved.

c. The Contractor has provided O&M manuals.

CONFIDENTIALITY AND NONDISCLOSURE

a. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and must be submitted to the VA COR at the conclusion of the contract.

b. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information must be released by the contractor. Any request for information relating to this contract presented to the contractor must be submitted to the CO for response.

c. Press releases, marketing material or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the CO.

d. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor must treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

GENERAL REQUIREMENTS FOR PRIVACY INFORMATION

Information Systems Officer, Information Protection: The contractor will not have access to VA information system, computers, networks nor will they have access to online resources and information belonging to the government while in the performance of the services described in the Statement of Work.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

Records Manager: There will be no federal records created, maintained, used, or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task…