36C25722R0026_1.docx

36C25722R0026

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25722R0026 X 04-12-2022 691-19-102 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504 Andrew Stigen 307-630-6234 This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified offerors may submit for Phase I. After PHASE I evaluation, selected PHASE II offerors will be notified with instructions for PHASE II submission.

Description: The overall scope of work includes all labor, materials, equipment, supervision and tools necessary to perform a two-phase design build project for the Renovate & Upgrade Build ing 257 Project located at the Greater Los Angeles Healthcare System.

The NAICS code is 236220 - Small Business size standard is $39.5 Million.

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service Disabled

Veteran Owned Small Business Set-Aside of this solicitation for information regarding requirements to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verifications Evaluation (CVE) prior to submission of their offer or they will not receive further consideration. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror’s proposal not receiving further consideration. All offerors are ur ged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so. In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be register ed in the SAM databased prior to the award of a contract.

All questions in relation to this solicitation must be submitted in writing via e-mail to andrew.stigen@va.gov and received no later than April 11, at 1:00 P.M. PT, to permit adequate time for the Government to reply.

Instructions, Conditions, and Notices to Offerors. Al l submitted proposals must be received in email by the closing date and time. This solicitation closes May 12, at 12:00P.M. PT. The time and date set forth is for receipt of proposals for Phase I only. Phase II Request for Proposal will be is sued only to the successful offerors determined to be the most highly qualified from Phase I. Proposals shall be submitted via e-mail in accordance with the solicitation. to be considered for this project. Proposals received in any other format wil l result in the offeror's proposal not receiving further consideration. A hard copy bid bond must be received at the address listed in block 7 prior to the closing date and time.

X X 52.211-10 X

12:00 PM

PDT

05-12-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMEN

DMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND

TITLE OF CONTRACTOR OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Table of Contents

BID SCHEDULE

BASE BID:

0001 Design in accordance with the SOW, drawings and 1 JB $_______ $_________ specifications

Base Bid Item: 480 Calendar days to complete

TOTAL (Items 1 & 2) $______________

BASE BID – DEDUCT ALTERNATE #1:

0003 Design in accordance with the SOW, drawings and 1 JB $_______ $_________

0004 Construction in accordance with the SOW, drawings 1 JB $________ $_________ and specifications

TOTAL PROJECT DURATION: 470 Calendar days to complete work

TOTAL (Items 3 & 4) $_______________

BASE BID - DEDUCT ALTERNATE #1 AND #2:

0005 Design in accordance with the SOW, drawings and 1 JB $_______ $_________ Specifications.

0006 Construction in accordance with the SOW, drawings 1 JB $________ $_________

TOTAL (Items 5 & 6) $________________

TOTAL PROJECT DURATION: 400 Calendar days to complete work

BASE BID + ADD ALTERNATE #1, #2, AND #3:

0007 Design in accordance with the SOW, drawings and 1 JB $_______ $_________ Specifications.

0008 Construction in accordance with the SOW, drawings 1 JB $________ $_________

TOTAL (Items 7 & 8) $_______________

TOTAL PROJECT DURATION: 370 Calendar days to complete work

BASE BID - DEDUCT ALTERNATE #1, #2, #3, AND #4:

0009 Design in accordance with the SOW, drawings and 1 JB $_______ $_________ Specifications.

0010 Construction in accordance with the SOW, drawings 1 JB $________ $_________ and specifications

TOTAL (Items 9 & 10) $_______________

TOTAL PROJECT DURATION: 350 Calendar days to complete work

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ. Before submission of proposals. Failure to be both VISIBLE and VERIFIED as a Joint Venture in CVE prior to submission of proposal may result in the offeror's proposal being disqualified and receiving no further consideration.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, and Phase II evaluation factors. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/PROPOSAL PREPARATION INSTRUCTIONS

EVALUATION FACTORS

General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Factors 1 and 2 are of equal importance when selecting the most highly qualified offerors in the Phase I evaluation. Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Phase II Proposals will be evaluated, and award will be made based on both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process. Factors 3-5 will be evaluated in Phase II and are listed in descending order of importance. The combined non-cost/price factors are significantly more important than price. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

Phase I:

Factor 1 – Past Performance Factor 2 – Technical Approach

Phase II:

Factor 3 – Technical Solution Factor 4 – Schedule Factor 5 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Factor 1 – Past Performance:

(a) Solicitation Submittal Requirements:

Offerors shall submit up to five (5) recent and relevant projects where the offeror performed Architecture and Engineering services, and up to five (5) recent and relevant construction projects as defined below. If a completed Construction Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted for each project. If an offeror does not have a completed CPARS for past performance on either construction projects or A&E projects, then the offeror should submit Past Performance Questionnaires (Attachment) for each project for both Construction Experience and Design Experience. The offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, then the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the reference noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with references to help ensure timely submittal of questionnaires. If the reference requests, questionnaires may be submitted directly to the Government’s point of contact, Andrew Stigen, andrew.stigen@va.gov

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

(b) Basis of Evaluation:

The contracting officer shall review relevant performance information on each offeror based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts involving a project that includes renovation of administrative space that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. A recent project is defined as being completed within five years of the issuance date of this solicitation. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorably. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Factor 2 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: one (1) page (in 12-point Times New Roman font) for brief narrative) describing the offeror’s method to manage the project to achieve design and construction objectives as described in the RFP. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design and;

The basis of evaluation will include reviewing the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· Phasing plan to allow for continued operations

· Provide mechanical design approach for running duct work and refringent lines from source to the rooms, and how this will be incorporated in the architectural design.

Narrative shall not exceed five (5) single-sided pages, up to 10 supplemental concept drawings may be provided to supplement the narrative. The plans provided by the Station to describe the scope of work may be included and modified, and do not count against the drawing page limit.

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering and construction requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 4 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal Quality Assurance/Quality Control plan reviews, etc.).

1. Construction Period: Mobilization; Demolition method and sequencing; plans to avoid utility outages; submittals and material delivery; generator relocation etc.

1. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

1. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of July 11, 2022) to contract completion, including but not limited to preconstruction meetings and submittals, design and design phase approvals, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, construction and post-construction submittals, close-out. Use period of performance listed on the solicitation. Please note the period of performance in the solicitation is in calendar days, not business days.

(2) The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(3) Short Schedules - The offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the SOW. Shorter schedules (must include required Government review times), if obtainable, will receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award.

(b) Basis of Evaluation:

The basis of evaluation will include the bar graph detailed schedule considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

Factor 5 – Price

Price will be evaluated for reasonableness, and to confirm the proposed price does not exceed the amount of funding available for the procurement. Pricing shall be entered into the Bid Schedule located within the solicitation above. Price analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

1. Comparison of proposed prices with the Independent Government Cost Estimate.

1. Comparison of proposed prices with available historical information.

1. Comparison of market survey results.

ADJECTIVAL RATINGS/DESCRIPTIONS

The assessment process for factor 1 will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

Past Performance Evaluation:

Past Performance shall be evaluated when using the two-phase design-build process in accordance with FAR 36.303-1. For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

(a) Aspects of Past Performance Evaluation. The past performance evaluation results are an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each source selection.

(2) The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. In addition, the Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

(b) SSEB members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

The following adjectival ratings and rating descriptions will be used to assign a rating to Factors 2, 3 and 4.

Technical Ratings:

The strength, weaknesses or deficiencies used to evaluate offeror’s proposal for each of the non-price factors are defined below.

DEFINITIONS

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

(a) Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide a letter affirming that the offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years. Additionally, the offeror may provide OSHA Form 300A, Summary of Work-Related Injuries and Illnesses to further substantiate this information.

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

(b) Basis of Evaluation: The Government will review the documentation to ensure that the contractor has no more than three serious, or one repeat, or one willful OSHA or EPA violations(s) in the past three years; and must have an Experience Modification Rate (EMR) of equal to or less than 1.0.

PROPOSAL ORGANIZATION

General – Phase I and Phase II proposals shall be submitted in response to this solicitation. Phase I will be evaluated for past performance and technical approach only. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. The due date, time, and submission address of Phase II proposals will be given within the Phase II solicitation. Phase II evaluation will request proposals addressing the offeror’s technical solution, project schedule, and price.

PHASE I – PAST PERFORMANCE AND TECHNICAL APPROACH SUBMISSION REQUIREMENTS

The Phase I proposal shall address evaluation factors 1 and 2. Please pay close attention to page limitations because those pages within submissions that exceed the page limits will not be read or considered. Offerors are required to submit their proposals via email to andrew.stigen@va.gov and ensure the proposal is clearly marked “PHASE I PROPOSAL”. The Phase I proposal shall not exceed five (5) MBs. A proposal exceeding the 5MB restriction will be rejected and excluded from evaluation.

PHASE II – TECHNICAL SOLUTION, SCHEDULE AND PRICE SUBMISSION REQUIREMENTS - FOR SUCCESSFUL OFFERORS FROM PHASE I ONLY The Phase II proposal shall address evaluation factors 3-5. Please pay close attention to page limitations because those pages within submissions that exceed the page limits will not be read or considered. Offerors are required to submit their proposals via email to andrew.stigen@va.gov and ensure the proposal is clearly marked “PHASE II PROPOSAL”. The Phase II proposal shall not exceed five (5) MBs. A proposal exceeding the 5MB restriction will be rejected and excluded from evaluation.

END OF SECTION

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: between $5,000,000 and $10,000,000.

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

The proposal, in its entirety, shall not exceed two emails (one email for Phase I and one email for Phase II (to those successful offerors from Phase I only)) of 5MB each. Failure to follow the submission instructions will result in an offeror’s proposal being rejected and excluded from evaluation.

An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000.00) of the price must be mailed to the address listed below and must be received at the address no later than the closing date and time for the Phase II solicitation. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for closing of the Phase II solicitation, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. See FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Phase I proposals shall be received by the time and date shown on page one of the SF1442 There will be no public opening of the proposals.

Submit proposals to: andrew.stigen@va.gov

Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

All responses to this solicitation must be submitted electronically as described below. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic proposal, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, offerors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only the term Proposal in the description of the submission.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents.

Each electronic submission must include a signed and scanned SF-1442, Solicitation and Proposal.

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of proposals are outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable proposals.

3. To avoid rejection of a proposal, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c ).

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail proposal to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

5. Password protecting your proposal is not permitted. The Contracting Officer will file the proposal electronically which will allow access only by designated individuals.

END OF SECTION

I. Scope of Work

A. THE SCOPE OF WORK FOR THIS PROJECT:

1. Definition:

Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services for a specific project.

2. Scope of Work:

The intent of this project is to provide contractor services necessary for a Design/Build Construction Project. Design-Build Contractor Team is to provide design, labor, materials, construction equipment, technical skills, and transportation necessary to perform work for project No. 691-19-102, Project Renovate & Upgrade Building 257: Draft Master Plan Related Costs. The Design-Build Contractor Team shall provide all necessary due diligences work including survey evaluation, calculations, working drawings, cost estimates, and construction period services necessary for this project at the Greater Los Angeles Healthcare System - West LA Campus, in accordance with items herein specified. Design-Build Architect Engineer (DB A/E) is to provide complete set of construction documents, drawings and spec reflecting work that the Design-Build contractor is to provide with all labor, material and technical expertise to do the work as described below.

1. Building 257 is a three story office building with the East wing of first floor leased out under Board & Care Occupancy. The intent of the project is to remodel the building with new flooring, new ceiling, new paint on all walls, doors and door frames, bathroom remodel, interior design of lobbies and minor and limited alteration of spaces. Basement and second floor is to also receive new LED ceiling light fixtures and new ductless HVAC system with separate exhaust package units.

2. Schematic design drawings and specifications are being provided to the contractor. Architectural drawings and specifications are 85% complete while the mechanical, electrical and plumbing drawings are 50% complete. Fire alarm system is fully design-build. The contractor is to hire an AE firm to develop the drawings into 100% construction drawings and specifications ready to implement construction. The AE firm is to use professionals licensed in the state to California, consisting of Architects, and engineers of all required disciplines namely, electrical, mechanical, plumbing, structural and fire alarm. The 100% drawings will be submitted to VA for approval. No part of the work indicated on the drawings submitted by VA shall be removed or altered without prior approval by VA. Where conflict of information occurs the contractor to obtain clarification prior to bidding, or shall provide the most stringent requirement shown.

3. Second floor has existing sheet vinyl flooring that requires HAZMAT abatement.

4. Contractor to prepare phasing plan for construction work as the building is occupied. Phasing plan shall be approved by VA. Four or more phases spread over three floors are possible.

5. Commissioning of systems is included in contractors’ scope of work. Contractor is encouraged to engage commissioning agent during design to obtain the best solutions. Design HVAC system with 400 cfm per occupant load.

6. Bridging documents consisting of 85% complete Architectural and specifications and 50% mechanical/ electrical and plumbing drawings are available. Pdf copies are provided with this solicitation. Autocad drawings shall be provided after award of contract.

7. Electrical Scope of Work:

a. Provide new LED CREE 2x4 light fixtures in entire Basement and second floor.

b. Remove existing surface mounted cabling in common areas only and provide recessed cabling for power and data outlets. Remove all unused outlets and switches including those with cover plates. Patch and repair wall.

c. Remove unused equipment on walls in common areas (corridors and lobbies)

d. Provide new electrical panels for new HVAC on second floor and basement floor.

e. Replace Alternate Transfer Switches.

f. Replace all electrical panels with new. Provide this item as a deduct alternate.

g. Replace existing generator as a deduct alternate.

h. Replace existing transformer as a deduct alternate.

i. Provide automatic door opener at basement level West entrance door. Provide AIPhone, door opener with one Master and three substations at Basement West entrance. Include audio video camera with speaker and buzzer- JP series. Provide weather proof installation and equipment outside the door. Provide water tight protection for equipment installed on the exterior.

j. Provide components and programming for existing elevator to control access to basement from first and second floor. The intent is to allow use of elevator from basement to access first and second floors but only allow keyed access from first and second floors to basement floor.

k. Provide electrical for new drinking fountains and for laundry room. Provide electrical at two new breakroom counters.

l. Provide linear LED lighting at accent walls in lobbies- four locations.

8. Mechanical Scope of Work

a. Provide new fully functional ductless HVAC system with heating and cooling for…