36C25722Q1164.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov 210-694-6306 Q&A via email ONLY Quotes delivered via email ONLY

PLACE OF PERFORMANCE

6010 W. Amarillo Blvd

Amarillo TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The evaluation will be conducted in accordance with FAR Part 13. The following factors shall be used to evaluate offers:

- First, quotes will be reviewed for compliance with the solicitation instructions in FAR 52.212-1 addendum. Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

- Next, quotes will be evaluated for technical acceptability based on whether the offered patient monitoring system meet the brand name requirement, or the equal product meets the minimum salient characteristics provided in the Statement of Work. If the “equal” communication system offered do not meet the minimum salient characteristics provided in the Statement of Work, then the quote will be rated as unacceptable and will not be evaluated any further.

- Finally, after evaluation of technical acceptability, the remaining offerors will be evaluated using a comparative analysis considering price .

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

All questions and answers shall be emailed to Dr. Vinicky Ann Ervin Ph.D. at Vinicky.ervin@va.gov ONLY.

E.1 SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS):

a. Submission of offers.

1.) The offeror’s quote submission shall include the following:

- Include name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov

- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.

- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described in Statement of Work.

- Completed Price Schedule to include unit price, and overall price Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.

2.) Please submit all questions by Friday 16 Sep 2022 at 8:00 A.M. C.S.T. to vinicky.ervin@va.gov. The subject line must specify 36C25722Q1164– Patient Monitoring System Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

Quotes must be received no later than 30 Sep 2022, 8:00 A.M. C.S.T. Email your quote to vinicky.ervin@va.gov. The subject line must specify 36C25722Q1164– Patient Monitoring System Quote. There will be no automated email notification of receipt of quotes.

A.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause) General Requirements: Brand name or equal Patient Monitoring System are needed for the Amarillo, TX in accordance with the following requirements:

CAREVIEW FIXED/PORTABLE HARDWARE

SMART MOUNT FOR PORTABLE/FIXED HARDWARE

INFRASTRUCTURE

PROGRAM MANAGEMENT

SHIPPING & HANDLING

CAREVIEW SOFTWARE LICENSE

Statement of Work A. General Guidance

1. Title of Project: Virtual Patient Fall Monitoring and Fall Prevention System

2. Background: As part of the Department of Veteran Affairs (VHA) patient safety initiatives, the Amarillo VA Healthcare System (AVAHCS) in Amarillo, Texas, currently employs traditional patient fall prevention mechanisms to reduce the incidence of patient falls in the acute care unit and an Intelligent Video Monitoring System in the Community Living Center. The Intelligent Video Monitoring System utilizes video cameras in the patient’s room combined with sophisticated virtual motion detection software to indicate the likelihood of an upcoming patient fall. The AVAHCS is pursuing adding the Intelligent Video Monitoring System to the inpatient Medical/Surgical unit with the remote monitoring done by the Community Living Center monitor technician. The use of this System has reduced the number of falls in the Community Living Center over the last year, and it is expected to reduce the number of falls in the inpatient acute care unit, thus increasing overall veteran safety.

The System consists of several technological components used to monitor the veterans and predict falls. The System includes a physical component that the Contractor will install in the veteran’s room, at the monitoring station, and in the server room or communications closets. In the room, the System includes a specialized computer manufactured by the Contractor called the Room Control Platform(RCP), an attached camera that is mounted on the ceiling aligned with the middle of the bed, and an infrared receiver that is attached to the RCP and mounted either on the ceiling or on the frame of the television. The System provides a touchscreen monitor at the monitoring station, which allows nurses to visualize the veterans in their rooms. The Contractor will provide the necessary servers, cabling, and related equipment.

3. Scope of Work-The Contractor will provide, install, and configure an Intelligent video monitoring and fall prevention system to monitor designated patient bed areas to reduce the number of patient falls and increase the overall safety of the AVAHCS veterans.

This System will be installed in the AVAHCS Thomas E. Creek VA Medical Center in Amarillo, Texas. The Contractor shall install the system patient bed as those beds become available, and AVAHCS will coordinate bed availability with the Contractor. The Contractor shall deliver the following equipment to include providing to install and make the virtual fall monitoring system full functional:

a. Contractor shall coordinate the installation schedule with the Contracting Officer’s Representative (COR).

b. Set-up and Configuration: All equipment shall be fully functional before acceptance by AVAHCS.

c. System Networking Equipment: All servers and equipment necessary to integrate all individual units into a standard system, including all cabling and interconnectivity for a stand-alone system, residing on AVAHCS’s existing Engineering network

d. Cabling to TV: The Contractor shall provide all necessary cabling, including connections between various floors, nursing units, etc., to make the System complete and independent from other existing VA networks.

e. All required equipment shall be fully installed by the Contractor, including painting, fire caulking, patching of walls, and other barriers penetrated by the Contractor. The Contractor shall be liable for any damage to VA property during installation or removal of Contractor owned equipment at no cost to the VA (this may include, but is not limited to: drywall/replastering to appropriate finish/paint with matching paint identified by paint scheme from interior design, replacement of damaged ceiling tiles).

f. The Contractor shall stage equipment installation by ward/room based on bed availability as determined by AVAHCS. The Contractor shall coordinate scheduling with the COR; in-tum, the COR will obtain internal approvals with the Nursing Service and other AVAHCS representatives as determined necessary. The installation will be scheduled based on the least disruption to patients and staff. Noise levels are to be controlled to a minimum to not disturb patients. Contractors shall not touch or move patients’ belongings or medical supplies/equipment.

4. Salient Charaterictics for Software: Patented Virtual Bedrails, Patented Virtual Chair Rails; CareView Patient Safety System; CareView Analytic Dashboard; Remote Software Monitoring; Regular Software Updates; 24/7 Call Center Support; Telemedicne Capable.

5. Salient Charaterictics for Hardware: HD Camera, and Smart Mount; Wi FI Enabled; High-Fiedlity Two (2) way Audio; One (1) Way Audio with Multi-Language Support; Two (2) way Video.

The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause)

VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.

Combined Synopsis/Solicitation Notice