REVISED SOW-549-SL-210-AE CONCEPT DESIGN SOW.pdf

STATEMENT OF WORK

Project: 549-SL-210 Herzog MRCC A/E Design VA North Texas Health Care System January 26th, 2021

I. GENERAL SCOPE OF WORK

The Architect-Engineer (AE) shall provide all necessary architectural and engineering design services as required to prepare study, 100% design drawings, Peer to Peer reviews, technical evaluations and reports, and a cost estimate for the design of concrete walkways, chain-link fencing with access controls at entrances, resurfacing of parking lot area and concrete pour in area of scope at HERZOG building located at 4900 S. Lancaster Road, Dallas, Texas 75216.

This project will survey the parking lot and all surrounding areas of women`s resource center and side area facing in between the Lancaster road and women resource center/HERZOG. The project will require a design to make walkway from the Lancaster rd to the entrance of hallway in between women resource center and HERZOG building, design proper slope to the storm drain and study if the storm drain needs to be redesigned or amended for better flow of storm water in that area and concrete all area behind women resource center, make cutouts for ADA compliant walkway, resurface ad restripe parking lot and design fencing around the required area along with controlled access entrances at specified locations. Also included the design for a proper walkway with fence on both sides starting from Lancaster rd to the overflow parking lot. Contractor will design awning to cover approximately 1,350 sq.ft space between metal building and overflow parking lot, shall perform geotechnical survey and design concrete pad for the area. Contractor shall design a swing gate for that specific area and design slotted secure fence behind the area. The contractor will field verify all measurement and locations for the design with VA`s input.

II. STATEMENT OF PROJECT OBJECTIVES:

This statement of work will describe the work required to Survey and provided a design that allow foot traffic to flow through Lancaster rd to homeless shelter entrance for HERZOG and from Lancaster rd to overflow parking lot, storm water to properly drain behind women resource center area, provide awning and gate with fencing for HERO vehicle parking, fencing of the predetermined area and resurfacing of parking lot while meeting all current requirements: VA Design Guidelines, VA Physical Security Design Manual, NFPA, International Building Codes, ASHREA, and any applicable state or local codes. Refer to Section III BASIS FOR DESIGN. Project objectives include the following:

A. Architectural: The AE team shall provide a Design Study which includes development correction options to remedy the storm water drainage behind

A/E Design womens resource center area, design fencing, design walkways and ADA compliant cutouts. The AE team will utilize the VA Design Model as a basis of their study for correction options. The correction options shall be developed to a full design (100%) level of completion. Design of concrete pad for area covered by awning, stand alone design of awning for the area, swing gate to secure area and slotted fence design behind the area to secure from housing behind area.

The AE team will utilize VA Standards for the design of the walkways, fencing, access and get feedback from the VA.

B. Civil Work: Same as above.

C. Life Safety: Proposed architectural or civil design options shall comply with all

VA and code requirements for life safety concerns.

D. Interior Work: N/A

E. Mechanical Work: N/A.

F. Electrical Work: The contractor will provide design for electrical connections required at the access controlled entrances in fencing. Electrical lighting design for the area covered by awning. The AE team will utilize VA design guide as the basis.

III. STATEMENT OF AE TASKS

The AE shall furnish all services for a complete design concept and construction period services as specified in the subject contract and detailed below:

A. AE Staffing: The AE shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations, interviews, kick-off meeting, and/or AE submission forms must be approved in writing.

B. Meetings: The AE will be required to attend:

1. One (1) pre-bid meeting,

2. One (1) pre-construction meeting.

3. One (1) 50% completion meeting.

A/E Design

4. And the (1) final inspection meeting.

5. There will also be various construction site meetings that will require an AE representative detailed below in the requirements for Design Documents and Construction Period Services.

6. Include a minimum of 10 meetings, four (4) will be in person

AE will provide meeting notes/minutes for meetings and conference calls.

C. Site Survey: Conduct site survey work such as verifying existing conditions as related to the project scope.

D. Cost Estimates: The AE shall provide preliminary cost estimates for all conceptual options presented in the project study. The AE will consider market conditions, remoteness of the facility, escalation, projects in the community that will be occurring concurrently, restricted bidding (SDVOSB), and any other factors that could affect the construction bid.

E. Demolition of existing structures and equipment: Review and provide recommendation on whether any existing structures and/or equipment requires demolition such as roadways, parking, trees that may be impacted.

SECTION 02 41 00 DEMOLITION, PART 1 – GENERAL, 1.2 RELATED

WORK.

F. Physical Security: The AE shall include on their team an expert on physical security. The AE will review the most current and updated VA Physical Security Design Manual and shall perform an assessment of the features required in the design and deficiencies or challenges that may be difficult to achieve. The AE shall provide a summary report and technical support for any necessary waivers or equivalencies that may need to be obtained. The Physical Security Occupancy for this project is: Life Safety Critical as defined in the TIL Physical Security & Resiliency at:

https://www.cfm.va.gov/til/spclRqmts.asp#PHS

IV. BASIS FOR DESIGN

A. Design shall comply with current VA specifications, guidelines, design alerts, manuals, details, criteria, instructions, procedures, standards, etc. Refer to:

VA Technical Information Library (TIL) at http://www.cfm.va.gov/TIL/ .

Include but not limited to:

1. PG-18-9 Space Planning Criteria, and VA Space & Equipment Planning System (VA-SEPS) at:

https://www.cfm.va.gov/til/spclRqmts.asp#PHS http://www.cfm.va.gov/TIL/

A/E Design https://www.cfm.va.gov/TIL/planning.asp Links: Lobby (244); Ambulatory Care (Hospital Based) (262);

Outpatient / PACT Clinic (265).

2. PG-18-12 Design Guides, PACT (Patient Aligned Care Team)

Space Module at: https://www.cfm.va.gov/til/dGuide.asp Link: PACT (Patient Aligned Care Team) Space Module.

3. PG-18-10 Design Manuals at:

https://www.cfm.va.gov/til/dManual.asp

4. DESIGN CRITERIA AT: https://www.cfm.va.gov/til/criteria.asp

When series standards are not available or are incomplete for a specific function/space, contractor shall apply the standards and guidelines of another series for that specific function or a similar function.

B. Compliance to these standards, National Fire Codes, International Building Codes, and OSHA Standards will be reflected in the completed design and construction documents. Refer to VA Construction Standard CD-30. Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies. Conflicting criteria as it occurs shall be brought to the attention of the CO/COR.

C. Other related referenced standards and VA guidance:

1) Review AE Quality Alerts from the TIL

2) VA TIL, PG-18-3, Design and Construction Procedures

a) Topic 15 - energy efficient and sustainable design policy for va new construction

b) Topic 16 - sustainable buildings policy for new and VARenovation construction

V. DETAILED SUBMISSION REQUIREMENTS

A. Program Guide PG-18-15, establishes the guidelines for the AE submissions.

Design shall be performed and submitted in accordance with VA AE Submission Instructions for Minor and NRM Construction Program. Refer to Volume C: https://www.cfm.va.gov/til/aeDesSubReq.asp These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain, types of design. In some instances, in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet milestone dates.

The level of applicability of the program guide depends upon the scope of https://www.cfm.va.gov/TIL/planning.asp https://www.cfm.va.gov/til/dGuide.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/criteria.asp https://www.cfm.va.gov/til/aeDesSubReq.asp

A/E Design work and the exclusions, which are herein specified. Questions in regard to the applicability of specific requirements shall be resolved with the CO/COR prior to any submission deadline.

B. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block. The number of submissions and review times are listed in the below table:

Design Phase Copies Total Duration

Design Kick-off Meeting 1 Calendar Day

Draft Report 2 30 Calendar Days

VA Review 7 Calendar Days

Final Report 4 15 Calendar Days

Schematics – 35% 2 15 Calendar Days

VA Review 7 Calendar Days

Design Development – 65% 2 20 Calendar Days

VA review 7 Calendar Days

Construction Documents 95% 2 30 Calendar Days

VA Review 15 Calendar Days

Construction Documents 100% 4 20 Calendar Days

170 Calendar Days

C. VA submission review comments may be verbal, noted directly on review sets, or written list. The AE shall be responsible for compiling & addressing review comments. AE shall produce & distribute meeting notes or minutes for VA review within two (2) business days after each submission review meeting.

D. Design Team Meetings: The AE shall meet with design team consisting of key VA staff (COR, engineering, key personnel, etc.) to conduct interviews to ensure that design will meet VA needs. Design team meetings are

A/E Design suggested after each submission. The number of meetings may vary based on AE experience and design progress. For each submission, furnish one (1) CD for submitted Concept Documents, Reports, preliminary estimates and supporting documents. Submit Two (2) half size hard copies and One (1) full size hard copy drawing sets and One (1) electronic version.

E. Total time to accomplish final concept documents shall be 170 Calendar Days from the issuance of the Notice to Proceed. The AE shall propose a submission schedule based upon their understanding of the design.

F. AE invoicing is anticipated post submission review point after deliverable requirements have been received.

VI. DOCUMENTATION TO BE FURNISHED TO THE AE BY VA

The following items will be furnished or made available to the selected AE when requested:

A. The VA shall make all applicable existing information available to the AE for review prior to the AE submitting their proposal to ensure that there is agreement on the quantity of site survey work necessary to complete the design. The AE’s proposal shall reflect retrieving or creating any information that the VA does not have available.

B. The AE shall NOT conduct detailed survey or data gathering (e.g., collecting

CFMs and temperature from returns). Any information required for HVAC system evaluation that is not available shall be identified in the project study.

These activities would then be included for recommendation as part of a future task order scope.