36C25722Q0933 0001_1.docx

SUBJECT*

NTX B-3 HEAT EXCHANGER SYSTEM REPLACEMENT 36C25722Q0933 P0001

GENERAL INFORMATION

Network Contracting Office (NCO) 17 5441 Babcock RD Suite 302 San Antonio, TX 78240

POINT OF CONTACT*

Contract Specialist Jennifer Stringer jennifer.stringer@va.gov 512-949-1553

PLACE OF PERFORMANCE

North Texas Veterans Health Care Facility

Engineering Services

1201 E 9th ST, BLDG 3

Bonham TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

The purpose of the solicitation amendment is to post questions pose by vendors along with the answers given by the customer for this requirement. The additional purpose of this amendment is to post the REVISED SOW. Please consider these two documents when building your proposal for this requirement. Due date for proposals will not be extended. All other terms and conditions of the solicitation remain unchanged.

Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3.

EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified f or receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET

FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. I

f by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF

AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFIC

ER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 549-22-4-5563-0879 36C257 Department of Veterans Affairs-VISN 17 Network Contracting Office (NCO) 17 5441 Babcock RD Suite 302 San Antonio TX 78240 36C257 Department of Veterans Affairs-VISN 17 Network Contracting Office (NCO) 17 5441 Babcock RD Suite 302 San Antonio TX 78240 To all Offerors/Bidders

36C25722Q0933 08-30-2022

X X X September 7, 2022, at 10:00 AM CST See CONTINUATION Page The purpose of this solicitation amendment is as follows:

1. To post answers from customer to questions posed by vendors regarding this requirement.

2. To post the new Statement of Work. The Statement of Work in this amendment replaces the Statement of Work in the original RFQ.

3. Please consider these two documents when building proposals for this requirement.

4. All other terms and conditions of this solicitation remain intact and unchanged.

5. Due date for p roposals has not been extended; submit proposals to jennifer.stringer@va.gov NO LATER THAN 9/7/2022 at

10:00 AM CST.

Jose D. Campa Contracting Officer Page 1 of Page 1 of

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Materials and Labor: Contractor to supply all labor, materials and supervision to replace the heat exchanger system in basement of Building 3 Contract Period: Base POP Begin: 09-12-2022 POP End: 03-12-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A.2 DELIVERY SCHEDULE

Engineering Services 1201 E. 9th ST Bonham, TX 75418

USA

1.00

972-655-6067 Earl.Stoyer@va.gov

The purpose of the solicitation amendment is to post questions pose by vendors along with the answers given by the customer for this requirement. The additional purpose of this amendment is to post the REVISED SOW. Please consider these two documents when building your proposal for this requirement. Due date for proposals will not be extended. All other terms and conditions of the solicitation remain unchanged.

A.3 QUESTIONS AND ANSWERS

Question Set 1:

1. Are we to dispose/abate of any asbestos, lead, mold, or other hazardous material as part of this project? If so, provide appropriate hazardous material site survey report.

Asbestos report is available on site. No asbestos material is located on this heat exchanger project. If contractor suspects asbestos VA will abate and remove.

1. What will the ICRA level be for this project?

Level 1

1. Are there any required/proprietary subcontractors the general contractor is to hire associated with this project?

No

1. Will all work associated with this project able to be performed during regular working hours?

YES

1. What are the capacities of the two heat exchangers?

See Picture A below.

1. What is the make and model of each heat exchanger?

Information is not available. See Pictures at bottom for more information.

1. Can you clarify the scope to indicate full replacement of the two heat exchangers and not just tube bundlers?

Replace tube bundles Question Set 2:

1. Please provide an asbestos report.

Asbestos report is available on site. No asbestos material is located on this heat exchanger project. If contractor suspects asbestos VA will abate and remove.

2. Please provide a schematic or as-built drawing if possible Please see picture B below.

1. Please identify the capacity of the existing heat exchangers Please see Picture C below.

Question Set 3:

1. Will specifications for products and equipment be provided?

Replace to match existing or comparable Hot water sensor and set point control to be well type and same manufacturer.

1. Will there be a designated lay down area?

Yes, to be determined at time of award.

1. Any technical information on existing equipment provided?

NO

1. Can we have a copy of the sign-in sheet?

Sign in sheet for site visit is available on request. Contact jennifer.stringer@va.gov

PICTURE A

PICTURE B

PICTURE C

Questions 36C25722Q0933 NTX B-3 Heat Exchanger Replacement

A.4 STATEMENT OF WORK

STATEMENT OF WORK

BLDG. 3 HEAT EXCHANGER SYSTEM REPLACEMENT

1. SCOPE: Provide all labor, supervision, materials, to replace 2 heat exchanger tube bundles and all system piped in components located B-3 basement mechanical room (1201 E 9TH STREET BUILDING 3, BONHAM, TX 75418). This system provides for heating water to RTU’s in building 3. Replacement shall include (2) retube heat exchangers, (2) hot water circulating pumps, temperature sensors (well type), gauges and all associated components and piping as required to provide a fully functional VA approved system. Contractor shall also Provide a new control panel enclosure for the existing controls and move it approximately 5 feet from its existing location to prevent water damage. move VA shall provide (2) Siemen’s control valve assemblies for contractor to install. (See section 15 for details).

2. CONTRACTOR RESPONSIBILITIES: Contractor is responsible for cleanup after each day. Upon completion of work and testing the contractor shall provide the VA with a report of their results.. The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor shall restore ALL disturbed grounds to existing conditions. The Contractor shall ensure that all materials are new, free from defects, imperfections and asbestos free. (NO ASBESTOS CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

3. SCHEDULE OF WORK: The Contractor shall coordinate work with COR NLT 3 days before starting work. The Contractor shall notify the Contracting Officer’s Representative (COR) Mr. Earl Stoyer, Engineering Building 9, phone: 972-655-6067, email: earl.stoyer@va.gov ,prior to start of work. The Contractor shall schedule work through the COR. Other contractors may be working in the same area performing other work. The contractor shall execute work in a manner so as not to impede other contract work.

Coordinate with VA COR before the start of this service and completion. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

4. HOURS OF WORK: The normal hours of work are 07:30 to 16:15 (4:15), Monday through Friday. Work shall be performed during normal work hours. Work to be performed in other than normal hours shall be approved by the Contracting Officer’s Representative.

5. WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

6. PROGRESS REPORTS: The Contractor shall contact the (COR) Earl Stoyer (Engineering Building 9, phone: 972-655-6067, email: earl.stoyer@va.gov) or other VA employees who are affiliated with the engineering department report progress of work accomplished that day.

7. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue a normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the installation period.

8. BADGES: All Contractors are required to sign in at Building 11 (Boiler Plant). Visitor’s badges will always be obtained and worn.

9. DISPOSAL: Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

10. CLEAN-UP: The Contractor shall keep the area neat and tidy and free of debris at the end of each workday.

11. TEMPORARY FACILITIES: Storage facilities shall be in the areas of the facility designated by the Contracting Officer’s Representative.

12. SAFETY AND FIRE: All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999. The Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements. Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health). Lock out tag out procedures are required for all systems while performing repairs or replacement devices.

13. PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

14. WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

15. STATEMENT OF WORK: The Contractor shall supply and perform, testing and repairs or replacement on 2 steam hot water heat exchangers.

Work shall include but is not limited to the following:

The contractor shall schedule an outage with VA for the heating system replacement with the COR. Once the VA reviews and approves the outage the contractor may proceed with work All work is to be completed during normal working hours.

1. Replace all components to match existing or comparable.

2. Retube heat exchangers, air dirt separator, air bleeders, blow down valves, balancing valves, ball valves, enclosure for Siemens controls, isolation valves, piping , traps, Siemen’s sensors (well type), shut off valves, strainers, all fittings, piping and pipe insulation. All vents and drains shall be piped to a floor drain. All components shall be replaced back to the last connection or junction box.

3. Contractor shall remove existing control enclosure, install new enclosure in a new location determined by VA (within 5 feet of the old enclosures location) remove existing controls from old enclosure and install in new.

4. VA to provide Siemen’s steam control valve assemblies’ installation shall include wiring hook up and calibration.

5. Test all components for proper operation. Report test results to COR.

16. “VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors” COVID-19 Mandated Protocol (Executive Order 14042)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

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