SF30 B2 Wheelchair Transportation Services Amendement.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 03-16-2022 36C25722Q0414 N/A

Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

NCO 17

Department of Veterans Affairs North Texas Veterans Health Care Center 4500 S. Lancaster Road Dallas TX 75216

To all Offerors/Bidders

9A. AMENDMENT OF SOLICITATION NUMBER

36C25722Q0414

03-16-2022 X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: March 21, 2022 @ 8:00AM CST

X 1

The purpose of this amendment is to extend the due date for solicitation 36C25722Q0414 in order to answer vendor questions and give all parties enough time to submit accurate and precise proposals. The initial due date was 03/18/2022 @8:00AM CST. The new due date for solicitation 36C25722Q0414 is 03/21/2021 @ 8:00 AM CST.

a. See questions and responses - See Continuation Page

Complete Section 15A - C Below

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Contracting Officer

Continuation Page

Solicitation Number: 36C25722Q0414

Amendment: 0001

B2 Wheelchair Transportation Services

Questions

1. We are performing independent research on the following:

• Combined Synopsis/Solicitation (36C25722Q0352)

• Combined Synopsis/Solicitation (36C25722Q0414)

• Combined Synopsis/Solicitation (36C25722Q0417)

We are hoping to find out if there is (was) an incumbent contractor performing these services, or if this is a brand-new contract. If there is an incumbent, could you please provide the current / previous contract number? Appreciate any insight you can provide.

2. - V999--D2 Wheelchair Transportation Services (36C25722Q0417)

- V999--A2 Wheelchair Transportation Services (36C25722Q0352)

Could you inform me if these are new requirements or follow-on to existing contracts? If the latter, could you please provide me with the Contractor Name and Contract #?

Thank you in advance for your help.

3. The purpose of this email is to establish clarification on the VA Solicitation Process for Federal Contract awarding. The current solicitation (36C25722Q0415) is a set-aside for a SDVOSB; for clarification purposes, if there are no acceptable proposals submitted/received from a SDVOSBs:

What is the next small business socio-economic category set-aside for this contract?

a. If none, can the contract then be sole sourced to a reputable small business with the capabilities of performing the needs of the contract?

Will the VA consider utilizing a cascading set aside evaluation procedure for the said solicitation?

4. I’m a Certified Service-Disabled Veteran Owned Small Business interested in bidding on Solicitation Number: 36C25722Q0352. I was hoping you could answer a few questions……. Is this a new requirement, or is there an incumbent contractor? If existing, can you provide me the contractor and award amount?

5. Given the in place is 1 April, will there be a ramp up period? Thanks in advance.

6. Please explain the difference between the charts B.3 PRICE/COST SCHEDULE, and schedule of services price schedule? Do you have an estimated number of miles outside the base rate? Do you have an estimated number of waiting time units? Can you provide the estimated number of trips per day? Can you provide the estimate average mile per trip? The solicitation makes reference to stretcher and emergency transportation licensing and requirements; however, this solicitation is only for non-emergency wheelchair transportation services, can you please clarify? Will digital maintenance procedures and records be accepted? The RFP makes reference to EMT certification; however, the solicitation is for wheelchair transportation services, is this requirement applicable or should it be disregarded? Can patient log be stored electronically in lieu of a log sheet? Section 1.16.2 makes reference to patient care report, since it is not a common practice for non-emergency wheelchair transportation services, but it is for EMTs, can you please confirm whether it will be a requirement for this contract? Will there be a site visit schedule to tour the facilities?

7. Was there a previous incumbent for the existing contract? If so, please provide their name and award contract #. When this contract is awarded, how much time will the Awardee has before startup? In the PWS, Vehicle information is being requested, if new vehicle is being purchased / Leased, this information may not be available at the time our package is submitted, does this disqualify the Offeror?

8. Who is the current incumbent contractor performing these services, or is this a brand-new contract? If there is an incumbent, could you please provide the current / previous contract number per solicitation? What is the quantity of trips, miles & wait time for A2, B2, C2, & D2?

Can you provide the number of vehicles required for each solicitation A2, B2, C2, & D2?

9. I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

I appreciate your time and help.

10. We are performing independent research on the Combined Synopsis/Solicitation (36C25722Q0415). We are hoping to find out if there is (was) an incumbent contractor performing these services, or if this is a brand-new contract. If there is an incumbent, could you please provide the current / previous contract number? Appreciate any insight you can provide.

11. I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

I appreciate your time and help.

Governments Response

1. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

2. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

3. This solicitation is set aside 100% Service-Disabled Veterans Owned Small Business (SDVOSB).

Several capable (SDVOSBs) responded to Sources Sought. IAW 38 U.S. Code § 8127 (d), this https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/ https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/ requirement will be set aside for SDVOSBs. The VA is not using Cascading evaluation methods for this solicitation.

4. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

5. This requirement includes Clause 52.237-3 Continuity of Services. The VA understands that transition time from contractor to contractor may be needed. This clause allows for Phase in and Phase out time between two parties with best efforts and cooperation to effect an orderly and efficient transition to a successor for up to 90 days.

6. The B.3 Price Cost Schedule and the Schedule of Services are similar based on content but different based on layout. One is system generated and the other is manually created. The purpose of the two is to allow potential vendors to see differences in how they plan to breakdown their information. No, we do not have an estimated number of miles outside of the base rate. No, we do not have an estimated number of wait time units. A manifest is provided in the evening prior to transport. Facilities requires proper planning to avoid wait times.

Estimated number of trips per day would be

A2 Wheelchair Transportation 35-70 trips per day.

B2 Wheelchair Transportation 35-70 trips per day.

C2 Wheelchair Transportation 120-130 trips per day.

D2 Wheelchair Transportation 75-100 trips per day.

We cannot provide the estimated number of miles per day. Dallas city requires additional licenses to run non-emergency transports. Please review Performance Work Statement (PWS) section 1.3 and hyperlinks. Yes, digital maintenance and records procedures will be accepted. EMT certification is not required, however, Cardiopulmonary Resuscitation (CPR) is required.

Patients’ logs can be stored electronically. In some situation a Patient Care Report may be required. Prior to start of contract, onboarding / tour will be provided IAW CDC guidelines.

7. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors. This requirement includes Clause 52.237-3 Continuity of Services. The VA understands that transition time from contractor to contractor may be needed. This clause allows for Phase in and Phase out time between two parties with best efforts and cooperation to effect an orderly and efficient transition to a successor for up to 90 days. Vehicle information is required at time of submission of proposal in order to be evaluated.

8. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors. Estimated number of trips per day would be https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/ https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/

A2 Wheelchair Transportation 35-70 trips per day.

B2 Wheelchair Transportation 35-70 trips per day.

C2 Wheelchair Transportation 120-130 trips per day.

D2 Wheelchair Transportation 75-100 trips per day.

A manifest is provided in the evening prior to transport. Facilities requires proper planning to avoid wait times. We cannot provide the estimated number of miles per day. The VA is unable to provide estimated number of vehicles needed.

9. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

10. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

11. This is a new requirement. This information can be found on Contracting Opportunities via https://sam.gov/content/opportunities also FPDS https://www.fpds.gov/fpdsng_cms/index.php/en/ which happens to be available for use to all prospective vendors.

The purpose of this amendment is to respond to questions asked during the solicitation. See questions and responses on the attached amendment document – SF30.

The solicitation has been extended to 3-21-2021, 8:00 AM CST. Offerors must acknowledge the amendment with their offer.

https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/ https://sam.gov/content/opportunities https://www.fpds.gov/fpdsng_cms/index.php/en/