36C25721Q1396.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. STE 302 (10N17/90C) San Antonio TX 78229

POINT OF CONTACT*

Oneka Robertson Oneka.Robertson@va.gov oneka.robertson@va.gov 210-694-6318

ADDITIONAL INFORMATION

Special Notice Special Notice

DESCRIPTION

Special Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

This solicitation is an Intent to Sole Source

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees.

The FSC/PSC is J065.

The Central Texas VA Medical Center, Olin E. Teague VA Hospital, 1901 Veterans Memorial Dr., Temple, TX 76504 is seeking to purchase an Omnicell Maintenance Services for XR2 Units.

This is an intent to Sole Source for the following:

ITEM NO. DESCRIPTION QUANTITY UNIT ESTIMATED

OR STOCK NO. UNIT COST

1 Service-Storage Module 12 MO 0.00

2 Service-XR2 Pharmacy Workstation 12 MO 0.00

3 Service-Cart Module 12 MO 0.00

4 Service-XR2 4-Bay System 12 MO 0.00

5 Service-Restock Cart 12 MO 0.00

STATEMENT OF WORK:

The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW), except as may otherwise be specified and deliver to the desired location within the timeframe specified.

GENERAL: The Central Texas VA Medical Center intends to issue a service contract for the existing Inpatient XR2 medication robot. Period of Performance: Period of Performance within 30 days after receipt of order (ARO) unless otherwise coordinated with the Contracting Officer Representative (COR). Base Year and Four (4) Option Years: Base: 11/01/2021 - 10/31/2022 Option Year One (1): 11/01/2022 - 10/31/2023 Option Year Two (2): 11/01/2023 10/31/2024 Option Year Three (3): 11/01/2024 10/31/2025 Option Year Four (4): 11/01/2025 - 10/31/2026

LOCTIAON OF SERVICES TO BE PROVIDED: The required service shall be conducted at 1901 Veterans Memorial Dr, Central Texas VA Medical Center.

QUALIFICATION OF CONTRACTOR: Contractor must be authorized by Omnicell to provide support services on the existing XR2 equipment in this Scope of Work. The Contracting Officer reserves the right to refuse a contractor who does not satisfactorily demonstrate this requirement.

Equipment: Four (4) Storage Modules XR2-STM-002 Two (2) XR2 Pharmacy workstation One (1) Cart Module One (1) XR2 4-Bay system Three (3) Restock Cart

REQUIRED SERVICE: The vendor will authorize the use of software and hardware and will provide the service support to maintain the functionality of the hardware for the duration of this contract. Service shall consist of, software support thru VPN and onsite access to provide software corrections/patches/fixes, minor release upgrades and telephone support. Vendor will also provide summary reports upon request. Services will be performed between the hours of 8:00am and 7:00pm, Monday through Friday, unless otherwise approved by the Biomedical Engineering COR.

INFORMATION SYSTEMS SECURITY REQUIREMENTS: ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS Contractor will protect VA information by abiding by the rules and regulations of this contract and Omnicell.

INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE: VA prohibits the installation and use of personally-owned or contractor/subcontractor owned equipment or software on VA s network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW or contract. All the security controls required for government furnished equipment (GFE) must be utilized in approved other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclave based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: Vendor must accept the system without the drive; VA s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase.

SECURITY INCIDENT INVESTIGATION: Upon discovery of any known or suspected security/privacy incidents or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the Contractor/subcontractor shall immediately and simultaneously notify the COR, the designed ISO, and Privacy Officer for the contract. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures.

LIQUIDATED DAMAGES FOR DATA BREACH: Consistent with the requirements of 38 U.S.C. § 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

TRAINING: Contractor will be on station to provide service and therefore required to take the generalized privacy training by self-enrolling in TMS and take the following training(s): Privacy Training for Personnel Without Access to VA Computer Systems; or Direct Access to or the Use of VA Sensitive Information. Training is required upon hire and annually thereafter if the contract remains in place. A copy of the required certificate(s) must be sent to the Contracting Officer Representative (COR) before the date of Period of Performance (see Period of Performance section). Contractor shall self-enroll in TMS, take training course # VA20939. Contractor may read the text version to receive credit. If text version is reviewed, the COR will enter training as completed in TMS. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Contractor will be on station to provide service and therefore required to take the generalized privacy training: Privacy Training for Personnel Without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information. Training is required upon hire and annually thereafter as long as the contract is in place. Contractor can self-enroll in TMS, take training course # VA20939, and provide a copy of the completed training certificate to the COR or, contractor can read the text version and provide a copy of the completed training certificate to the COR. If text version is reviewed, the COR will enter training as completed in TMS.

Place of Performance/Place of Delivery

Olin E. Teague VA Hospital 1901 Veterans Memorial Dr.

Temple, TX

Notice of intent to sole-source The Department of Veterans Affairs, Network Contracting Office (NCO) 17 intends to award a firm fixed price services contract to Omnicell, to provide 1 year of maintenance services for dispensing cabinets for Central Texas Veterans Health Care Services located at Olin E. Teague VA Hospital, 1901 Veterans Memorial Dr., Temple, TX 76504. The requesting location is CTVHCS Temple, TX. NAICS 339112 applies. The statutory authority permitting other than full and open competition is 41 U.S.C.253 (c) (1), as implemented by Federal Acquisition Regulation (FAR) subpart 6.302-1(2) only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. The described contract will simplify meeting recurring needs for services in the Central Texas area, and only Omnicell can fulfill this requirement. No other company is expected to respond to this requirement. Period of Performance shall be from November 1, 2021 and will extend for 12 months hence with four, one-year option periods. This notice of intent is not a request for competitive quotes. It is not a solicitation or request for offers. No solicitation package is available. However, any qualified vendor that determines it can meet the government's requirements may give written notification through e-mail to the Contracting Specialist, Oneka Robertson, at Oneka.Robertson@va.gov no later than 02 September, 2021, 1200 pm CST. No telephone responses will be accepted. Information received will be for the purpose of determining whether or not to conduct a competitive procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government.

Submission of your response shall be received not later than 02 September, 2021, 12pm CST at Oneka.Robertson@va.gov.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Oneka Robertson Oneka.Robertson@va.gov

Combined Synopsis-Solicitation for Commercial Items

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VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 5 of 11 Original Date: 10/12/17 Revision 04 Date: 06/10/20

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 11 of 11 Original Date: 10/12/17 Revision 04 Date: 06/10/20