36C25721Q0822_1.docx

SUBJECT*

PHARMACY ROBOTIC DISPENSING SYSTEM (Manufacturer: ScrptPro) – (Brand Name Only)

GENERAL INFORMATION

9939 State Hwy 151

San Antonio TX

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. STE 302 (10N17/90C) San Antonio TX 78229

POINT OF CONTACT*

Oneka Robertson Oneka.Robertson@va.gov oneka.robertson@va.gov

ADDITIONAL INFORMATION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

This is a pre-solicitation notice for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 Effective July 12, 2021

This solicitation is set-aside for Small Business The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250.

The FSC/PSC is 6515.

The NW Outpatient Clinic located at 9939 State Hwy 151, San Antonio, TX 78251 is seeking to purchase a ScriptPro Pharmacy Robotic Dispensing Machine.

ITEM INFORMATION

JSN#: M7280 - DISPENSING SYSTEM, PRESCRIPTION, ROBOTIC, 200

LOCAL STOCK NUMBER: SH171143

SP CENTRAL EXPANDED PLATFORM

LOCAL STOCK NUMBER: XB209784

PHARMACY SERVICES PORTAL

LOCAL STOCK NUMBER: CQ164668

PHARMACY DATA TERMINAL

LOCAL STOCK NUMBER: UR321397

PHARMACY PRINTER

LOCAL STOCK NUMBER: GF938401

PRESCRIPTION NOTICE BOARD XL

LOCAL STOCK NUMBER: XG859952

PHARMACY PATIENT KIOSK

LOCAL STOCK NUMBER: CI869300

ELECTRONIC SICNATURE DEVICE

LOCAL STOCK NUMBER: WD501770

SP DATAPOINT MONITOR ADD-ON

LOCAL STOCK NUMBER: HY464825

TERMINAL EMULATION/SERVICE/KVM SETUP

LOCAL STOCK NUMBER: ZK714377

TERMINAL KVM DEVICE ADD-ON

LOCAL STOCK NUMBER: OW672750

RX PAPERWORK PRINTER

LOCAL STOCK NUMBER: OM

SMART CARD SCANNER

LOCAL STOCK NUMBER: YN971071

TICKET WINDOW DISPLAY

LOCAL STOCK NUMBER: VI232135

SP KIOSK STAND

LOCAL STOCK NUMBER: UQ945834

AUDIO PACKAGE SPEAKER

LOCAL STOCK NUMBER: TA237657

AUDIO PACKAGE SETUP/SYSTEM INTEGRATION

LOCAL STOCK NUMBER: QF312569

ROBOTIC CELL MULTIPLEXOR

LOCAL STOCK NUMBER: GD840709

RX PAPERWORK PRINTER BARCODE CARD

LOCAL STOCK NUMBER: OM

STANDARD INTERFACE

LOCAL STOCK NUMBER: OV572975

VIRUS PROTECTION (PLATFORM SYSTEM)

LOCAL STOCK NUMBER: N/A

M7280 - DISPENSING SYSTEM INSTALLATION

SP CENTRAL EXPANDED PLATFORM INSTALLATION

PHARMACY SERVICES PORTAL INSTALLATION

LOCAL STOCK NUMBER: NA

PHARMACY SERVICES PORTAL INSTALLATION

SP DATAPOINT INSTALLATION

SP PRINTER INSTALLATION

NOTICE BOARD XL INSTALLATION

ELECTRONIC SIGNATURE INSTALLATION

SP DATAPOINT MONITOR ADD-ON INSTALLATION

TERMINAL EMULATION/SERVICE/KVM SETUP INSTALLATION

TERMINAL KVM DEVICE ADD-ON INSTALLATION

RX PAPERWORK PRINTER INSTALLATION

SMART CARD SCANNER INSTALLATION

TICKET WINDOW DISPLAY INSTALLATION

SP KIOSK STAND INSTALLATION

AUDIO PACKAGE SPEAKER INSTALLATION

AUDIO PACKAGE SETUP/SYSTEM INTEGRATION INSTALLATION

ROBOTIC CELL MULTIPLEXOR INSTALLATION

RX PAPERWORK PRINTER BARCODE CARD INSTALLATION

STANDARD INTERFACE INSTALLATION

VIRUS PROTECTION (PLATFORM SYSTEM) INSTALLATION

FULL DISK ENCRYPTION INSTALLATION

FULL DISK ENCRYPTION INSTALLATION

STATEMENT OF WORK

South Texas Veterans Health Care System (San Antonio, TX) STVHCS Consolidated Lease Project SA Northwest Health Care Center Outpatient Clinic 7400 Merton Minter San Antonio, TX 78229

SA Northwest Health Care Center Outpatient Clinic Initial Outfitting, Transition & Activation Project Equipment Package General Conditions and Statement of Work Package #028 Pharmacy

1 Introduction The VA SA Northwest Health Care Center Outpatient Clinic (NWHCC) has a requirement to purchase Pharmacy with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See FAR Clause 52.211-6 – Brand Name or Equal (AUG 1999) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the NWHCC. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

2 General Conditions

2.1 Site Address

2.1.1 The address of the VA SA Northwest Health Care Center Outpatient Clinic is listed below. Additional information on delivery is located in section 2.4.

SA Northwest Health Care Center Outpatient Clinic Initial Outfitting, Transition and Activation Project 9939 State Hwy 151 San Antonio, TX 78251

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA SA Northwest Health Care Center Outpatient Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Deliverables

2.7.1 The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

2.7.2 The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.8 Assembly and Installation [ ☒ is ☐ is not required]

2.8.1 The vendor is required to manage and coordinate installation at the VA NWHCC with the VA POC.

2.8.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA NWHCC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Training [ ☒ is ☐ is not required]

2.9.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.10 Standard Warranty

2.10.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.10.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.10.3 The warranty period set forth therein shall run for one year following the first day of use at NWHCC;

2.10.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

2.10.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and

2.10.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.11 Use of Premises

2.11.1 If during the performance of this contract, work will be carried out on VA NWHCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VA NWHCC operations and the operations of other contractors on the premises.

2.11.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.11.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

7400 Merton Minter San Antonio, TX 78229

Total Quantity: 2 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked Item Name: Dispensing System, Prescription, Robotic, 200 Brand Name or Equal: ScriptPro | SP200 w/ Collating Control Center (12 Slot) | SP200/CCC Width: 147.75 in. Depth: 28.5 in. Height: 78 in.

Robotic storage/dispensing system for bulk tablet/capsule and packaged products. Operates automatically via interface with pharmacy computer. Fills and labels up to 3 sizes of prescription vials from 200 universal drug cell calibrated on site. Stores up to 700 unit-of-use and prepackaged products. Output up to 150 filled and labeled vials plus 225 packaged products per hour. Add multiplexing to increase throughput as needed. Footprint 38.9 sq. ft. Manages internal storage, product inventory and expiration. No drug cross-contamination. No pressurized air. Standard power outlet. Quiet operation. Comprehensive drug database. Electronic security package option.

12 slot

Delivery shall be provided 30 – 180 days ARO FOB Destination. The contractor shall deliver line item(s) to the following address.

South Texas Veterans Healthcare System SA Northwest Health Care Center Outpatient Clinic 9939 State Hwy 151 San Antonio, TX 78251

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

All proposals received will be evaluated for technical acceptability.

The Government will select for award the most advantageous proposal representing the best value to the Government based upon an integrated assessment of Non-Price factors (Technical, Delivery, and Past Performance) and the Price factor.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

EVALUATION METHODOLOGY

The award decision will be based on the following:

1.Registered in www.sam.gov to receive Government contracts.

2.Registered in www.vip.vetbiz.gov as a Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) depending on set-aside assigned.

3.Price

a. All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer.

4.Technical

a. Technical Capabilities Statement referencing details in relationship to this requirement. All offers must provide a minimum of one (1) year warranty against all defects, workmanship, parts, and service.

5.Past Performance

a. Must provide a minimum of two (2) past performance experiences related to purchase in this requirement. The past performance experience must include the client’s POC with email and phone number. The past performance must be within the last three (3) years.

6. Delivery Delivery schedule requirements: 30 days after award date no later than 45 days after award date.

Offers will be evaluated against the SOW and the stated evaluation criteria. Each factor will be scored as “Acceptable” or “Unacceptable” as defined below.

Acceptable ALL of the minimum acceptable criteria are clearly met by the offeror. The offeror meets the minimum performance and technical capability requirements as defined in the solicitation.

Unacceptable Not all the minimum acceptable criteria were met by the offeror. An unacceptable offer contains one or more deficiencies that does not meet the performance and technical capability requirements defined in the solicitation.

Brand Name Only CTVHCS is requesting “brand name only” Pharmacy Robotic Dispensing System manufactured by ScriptPro. Brand Name Only request applies to all line items listed in this combined synopsis.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” [CO See Attachment 3 Instructions to Quoters, tailor Attachment 3 as necessary.]

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” [Attention CO: www.sam.gov registration is required to be complete at time of submission of response.]

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Oct 2018

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2021

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

1. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

1. FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

(End of Addendum to 52.212-1)

1. FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

1. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”

· VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[X] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[X] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

· 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

· VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS (APR 2019)

(a) This clause applies to the following items:

LINE ITEM 0001 - 0045

(B) Notwithstanding the “Material and Workmanship” clause of this contract, FAR 52.236-5(a), nor any other clause or provision, only brand name products for the items listed above will be authorized for use on this contract.

(End of Clause)

· VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

· VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

· 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

OCT 2020

(End of Addendum to 52.212-4) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2020)

All quotes shall be sent to Oneka Robertson at Oneka.Robertson@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The Option to Increase Quantity will be evaluated at time of award.

The following are the decision factors:

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

All proposals received will be evaluated for technical acceptability.

The Government will select for award the most advantageous proposal representing the best value to the Government based upon an integrated assessment of Non-Price factors (Technical, Delivery, and Past Performance) and the Price factor.

Technical and past performance, when combined, are significantly more important than price.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

EVALUATION METHODOLOGY

The award decision will be based on the following:

1.Registered in www.sam.gov to receive Government contracts.

2.Registered in www.vip.vetbiz.gov as a Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) depending on set-aside assigned.

3.Price

a. All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer.

4.Technical

a. Technical Capabilities Statement referencing details in relationship to this requirement. All offers must provide a minimum of one (1) year warranty against all defects, workmanship, parts, and service.

5.Past Performance

a. Must provide a minimum of two (2) past performance experiences related to purchase in this requirement. The past performance experience must include the client’s POC with email and phone number. The past performance must be within the last three (3) years.

6. Delivery Delivery schedule requirements: 30 days after award date no later than 45 days after award date.

Offers will be evaluated against the SOW and the stated evaluation criteria. Each factor will be scored as “Acceptable” or “Unacceptable” as defined below.

Acceptable ALL of the minimum acceptable criteria are clearly met by the offeror. The offeror meets the minimum performance and technical capability requirements as defined in the solicitation.

Unacceptable Not all the minimum acceptable criteria were met by the offeror. An unacceptable offer contains one or more deficiencies that does not meet the performance and technical capability requirements defined in the solicitation.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

This is an open-market small business solicitation for products as defined herein. The government intends to award a contract as a result of this Pre-Solicitation Notice that will include the terms and conditions set forth herein.

Questions shall be emailed to the contract specialist and received no later than 13:00 CST September 14, 2021 at Oneka.Robertson@va.gov

Submission of your response shall be received not later than 14:00 EST June 01, 2021 at Oneka.Robertson@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Oneka Robertson Oneka.Robertson@va.gov image1.png image2.jpeg