36C25721Q0005.pdf

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Attached to: U006--NEW - NTXMedical Service Literature Searching
Solicitation number: 36C25721Q0005
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 76

36C25721Q0005

Ognian Ivanov (210) 694-6302 09-10-2020

15:00

Department of Veterans Affairs

VISN17 Network Contracting Activity

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

X 100

541690

$16.5 Million

N/A

Dallas VA Medical Center

4500 S. Lancaster Road

Dallas TX 75216

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Client wishes to establish a partnership with an independent professional that will provide medical literature search support during peak periods to alleviate volume while maintaining the delivery of high quality and relevant result in a timely manner. As the awareness of the Client’s services continue to grow, the partnership will help support this need.

Client wishes Consultant to render the following services to client REVIEW, EXECUTION, ANALYSIS & DELIVERY

Base: POP Begin 10/1/2020 POP End 9/30/2021

Option 1: POP Begin 10/1/2021 POP End 9/30/2022

Option 2: POP Begin 10/1/2022 POP End 9/30/2023

Option 3: POP Begin 10/1/2023 POP End 9/30/2024

Option 4: POP Begin 10/1/2024 POP End 9/30/2025

See CONTINUATION Page x x x 1

MICHAEL J. TUSINGER

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

Instructions to Offerors

G. SCHEDULE

Schedule will be specified in the contract schedule

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...22

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (JUN 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 MICHAEL J. TUSINGER

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Mothly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Instructions to Offerors

Evaluation Factors for Award

This solicitation is issued as a Small-Business Set-Aside, the vendor must be registered for

NIACS 541690 in SAM to be eligible for award.

Quotations due 09/10/2020 at 3:00 p.m. CST.

Email quotes to

Point of Contact:

Ognian Ivanov

Contract Administrator

Regional Procurement Office West (RPO West)

Network Contracting Office (NCO) 17

7400 Merton Minter Blvd. (10N17/90C)

San Antonio, TX 78229

Phone: 210-694-6302 ognian.ivanov@va.gov

Late quote or documentation will not be accepted. All questions, comments, or inquiries are to be submitted in writing to the Point of Contact, referenced above, prior to the closing of the solicitation.

I. Basis of Award

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation meets or exceeds the requirement at the lowest price, Lowest Price Technically Acceptable (LPTA).

The quotes will be evaluated on the basis of the evaluation factors listed below. The technical capability will be evaluated on an "acceptable" or "unacceptable" basis. The lowest price contractor will be evaluated first. If determined to be technically “unacceptable,” the next lowest price contractor response will be evaluated, and so on, until an offer is determined to be

“acceptable.” The following areas will be evaluated:

1. Technical Capability (acceptable/unacceptable)

2. Past Performance.

3. Price.

FACTOR 1: TECHNICAL CAPABILITY (Minimum Requirements)

a. Vendor representative shall have a master’s degree in Library Science.

mailto:ognian.ivanov@va.gov

b. Shall have minimum 5 (5) years as a professional medical literature searcher whose primary job is conducting literature searches.

c. Shall have experience delivering relevant results for large (over 500 bed) hospitals in a timely manner.

d. Shall have experience with providing medical literature search results on subjects that are specific in nature to veterans and military personnel.

e. Shall have experience providing literature search results on hospital-related health economics and outcomes that is used to develop health care system policies.

f. Shall have access to PubMed and other proprietary databases including but not limited to

SciSearch, Embase and Biosis.

FACTOR 2: PAST PERFORMANCE

a. This factor considers the quality of the Offeror’s past performance in carrying out relevant work. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work.

b. Provide (3) references of work, similar in scope with contact information, brief description of the work completed, and contract # (if relevant). References will be checked by the Contracting

Officer or Contracting Officers Representative to ensure your company can perform the

Statement of Work.

c. Provide a list of all agencies/companies/firms with whom the offeror is performing or has performed relevant work within the last 5 years.

d. The following information should be included. (a) Agency/Company name. (b) Contract Dollar

Value. (c) Period of Performance. (d) Name, Address, e-mail address, telephone & fax number of the reference.

e. Past performance information shall also be obtained from other sources available to the

Government to include, but not limited to, CPARS (contractor performance retrieval system) or other databases; interviews with Program Managers, and other Contracting Officers.

FACTOR 3: PRICE

In this factor, price will be evaluated for reasonableness and completeness.

Base Year price, each Option Year Price, and Total price will be evaluated by the Government.

In evaluating the offeror’s proposed price for this project. The techniques and procedures described under FAR 12.209, Determination of Price reasonableness, will be the primary means of assessing proposal reasonableness.

Proposal Submissions

1. Proof the vendor has a master’s degree in library science.

2. Proof the vendor has minimum five (5) years as a professional medical literature searcher whose primary job is conducting literature searches.

3. List of large hospitals (over 500 beds) the vendor has provided relevant results in a timely manner.

4. Proof of experience in providing medical literature search results on subjects specific in nature to veterans and military personnel.

5. Proof of experience providing literature search results on hospital-related health economics that is used to develop health care system policies.

6. List of databases the vendor will have access too. Minimum requirement is PubMed, SciSerch, Embase and Biosis.

7. Past performance information.

8. Completed price schedule.

STATEMENT OF WORK (SOW)

A. TITLE OF PROJECT: Medical Literature Search Service

B. BACKGROUND: Medical literature search requests to the VA

North Texas Health Care System (VANTHCS) Library Service continue to increase as awareness of the library grows. During peak periods, there are instances where an additional searcher would alleviate some volume which would allow us to continue to provide high quality, relevant information in a timely manner, since acquiring a non-clinical

FTE is not an option, we would like to establish an agreement with an independent information professional who could be called on an as needed basis to perform literature searches. Since most information resources are digital, a literature searcher can be highly effective in any location as long as the results can be emailed to us.

C. SCOPE OF WORK: The vendor shall execute, analyze and deliver medical literature search results from requests sent by the VA North

Texas Health Care System (VANTHCS) Library Service staff. Results should include bibliographic information as well search parameters.

1) Although PubMed is to be used for VANTHCS medical literature searches, access by the vendor to, and demonstrated proficiency in using databases including but not limited to

SciSearch, Embase ansd Biosis must be available. VANTCHS

Library Service staff will authorize use of commercial databases if necessary, for medical literature search.

2) Provide analysis of medical literature search results when warranted. This includes search strategy, filters, limiters, etc.

as well as explanation of revisions to the search strategy and syntax if a commercial database is utilized.

3) Search results should be emailed to the general VANTHCS

Library Service user group: NTXLibrary@va.gov. However, with the very recent VANTHCS systems modernization mailto:NTXLibrary@va.gov initiative, also delivering literature search results via Microsoft

Teams for information sharing is preferred.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

1) The specific citation information that should be included, when available, in the results list is:

Author(s)

Title

Journal name

Publication year

Volume

Issue

Page range

Article abstract

2) Search details:

Date

Search terms

Search strategy

Limiters

E. REPORTING REQUIREMENTS:

Turn-around time for medical literature search requests should typically be 24 – 48 hours. If more time is required, the Vendor contact Library

Service staff at which time a decision to continue the search or cancel it will be decided.

F. GOVERNMENT RESPONSIBILITIES:

The Government will not need to furnish any materials or equipment;

employees will use existing hospital computers, their personal computers, or their personal mobile devices. Staff may also access the database remotely from any Internet-based computer, provided they have previously requested offsite access from a computer on the hospital network.

G. SCHEDULE

Schedule will be specified in the contract schedule.

DELIVERY

VA North Texas Veterans Health Care System

(VANTXHCS)

Library Service (142D)

4500 S. Lancaster Rd.

Dallas, TX 75216

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Literature searching medical literature search service for FY 21.