36C25720Q0693-001.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25720Q0693

Posted Date: 13 MAY 2020

Original Response Date: 15 MAY 2020

Product or Service Code: Q517

Set Aside (SDVOSB/VOSB): SDVOSB

NAICS Code: 339112

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The PHARMACY SERVICE at the Harlingen VA Medical Center is seeking to Lease Medication Tablet Counting Stations.

All interested companies shall quotations for the following:

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3.00 EA $0.00 $0.00

INITAL OPERATING LEASE, SUBSCRIPTION AND SUPPORT OF EYECON MODEL 9420 (9)

INCLUDING STANDARD INTERFACE (3); EYE INTERFACE CONTROLLER (6) FOR CCSC,

MOPC, HOPC, HCC

12.00 MO $0.00 $0.00

EYECON MODEL 9420 MONTHLY OPERATING LEASE, SUBSCRIPTION AND SUPPORT (3)

CORPUS CHRISTI SPECIALTY VA CLINIC 205 S. ENTERPRIZE PKWY, CORPUS CHRISTI, TX

78405 PERIOD OF PERFORMANCE: BASE YEAR: APRIL 12, 2020 - APRIL 11, 2021 OPTION

YEAR 1: APRIL 12, 2021 - APRIL 11, 2022 OPTION YEAR 2: APRIL 12, 2022 - APRIL 11, 2023 OPTION YEAR 3: APRIL 12, 2023 - APRIL 11, 2024 OPTION YEAR 4: APRIL 12, 2024 - APRIL 11, EYECON MODEL 9420 MONTHLY OPERATING LEASE, SUBSCRIPTION AND SUPPORT (3)

MCALLEN VA OUTPATIENT CLINIC 901 EAST HACKBERRY AVENUE, MCALLEN, TX 78503

PERIOD OF PERFORMANCE: BASE YEAR: APRIL 12, 2020 - APRIL 11, 2021 OPTION YEAR 1:

APRIL 12, 2021 - APRIL 11, 2022 OPTION YEAR 2: APRIL 12, 2022 - APRIL 11, 2023 OPTION YEAR 3: APRIL 12, 2023 - APRIL 11, 2024 OPTION YEAR 4: APRIL 12, 2024 - APRIL 11, 2025

EYECON MODEL 9420 MONTHLY OPERATING LEASE, SUBSCRIPTION AND SUPPORT (2)

HARLINGEN VA OUTPATIENT CLINIC 2106 TREASURE HILLS BLVD, HARLINGEN, TX 78550 (1)

VA HEALTH CARE CENTER IN HARLINGEN 2601 VETERANS DRIVE, HARLINGEN, TX 78550

PERIOD OF PERFORMANCE: BASE YEAR: APRIL 12, 2020 - APRIL 11, 2021 OPTION YEAR 1:

APRIL 12, 2021 - APRIL 11, 2022 OPTION YEAR 2: APRIL 12, 2022 - APRIL 11, 2023 OPTION YEAR 3: APRIL 12, 2023 - APRIL 11, 2024 OPTION YEAR 4: APRIL 12, 2024 - APRIL 11, 2025

Schedule of Supplies

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

McAllen VA Outpatient Clinic 901 E Hackberry Ave, McAllen TX 78501

Corpus Christi VA Specialty Outpatient Clinic 205 S Enterprise PKWY, Corpus Christi, TX 78405

Harlingen Veterans Outpatient Clinic 2106 Treasure Hills Blvd, Harlingen, TX 78550

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of 6 Original Date: 10/12/17

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

STATEMENT OF WORK

VCB Tablet 9 Counting Stations

General: VCB Pharmacy Services Medication Tablet Counting Stations (9)

Background: VA Texas Valley Coastal Bend Health Care System (VATCVBHCS) are in need of nine (9) tablet counting stations which will be used at each of the pharmacies located at the

(3) Corpus Christi VA Specialty Clinic(CCSC), (3) Harlingen Outpatient Clinic (HOPC) and

(3) McAllen Outpatient Clinic (MOPC) due to the increase of filling prescriptions and the multitude of variance in pharmaceuticals (size, color of tablet, capsules, etc.). Newer technology is needed to ensure accuracy of tablet/capsule counts to reduce medication dispensing errors. These will replace the current Kirby Lester pill counting stations which have exceeded their equipment life expectancies.

Description of Service: Contractor shall provide the leasing of nine (9) tablet counting stations to support VATVCBHCS Pharmacy service which will provide the ability to dispense prescriptions to veteran patients seen at the following VCB Facilities: CCSC, HOPC, MOPC.

Each system will require a software standard interface with interfacing controller (compatible with current ScriptPro dispensing systems), subscription and technical/maintenance support for all systems to ensure stations are fully operational.

Performance Period: The period of performance of this contract shall consist of one 12-month base period.

Type of Contract: Firm-fixed price.

Product Specifications:

mailto:smphilips@rxsystems.com

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

-Machine vision technology: That will accurately counts tablets/capsules for prescription dispensing, to include historical imaging counts.

-Tablet/Capsule Count: 100% accuracy of tablet/capsule count to ensure proper quantities are being filled.

-Substance identification: Provide identification of most foreign substances and pill variations during the counting and dispensing process that will detect all anomalies.

-Software Interace: Counting station must have capabilities to interface with current Scriptpro prescription dispensing systems within all VCB facilities and all future equivalent vendors.

Information Systems Officer, Information Protection: The contractor will not have access to VA

Desktop computers nor will they have access to online resources belonging to the government while conducting services. The Eyecon 9420 Prescription filling stations will have a serial port interface similar to a printer.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will have the capability of accessing patient information during the services provided to the VA.

Records Manager: There will not be federal records created, maintained, used or disposed of with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

Salient Characteristics

Requirement – VCB Pharmacy Services Medication Tablet Counting Stations (9)

Objective – VA Texas Valley Coastal Bend Healthcare System (VATVCBHCS) seeks newer technology in pill counting. With the increase in filling of prescriptions, and multitude of variance in Pharmaceuticals (size, color of tablets, capsules, etc..), Pharmacy service needs newer technology to ensure accuracy of medications with the leasing of nine (9) tablet counting stations which will be used at each of the pharmacies located: (3) Corpus Christi VA Specialty Clinic(CCSC), (3) Harlingen Outpatient Clinic (HOPC) and (3) McAllen Outpatient Clinic (MOPC).

Place of Delivery - The vendor shall deliver the described herein to:

VATVCBHCS

VA Medical Health Care Center

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 5 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

Receiving Dock 2601 Veterans Way Harlingen, TX 78550 POC: Leocadio E. Sanchez, Leocadio.sanchez@va.gov, 956-291-9388

Product Requirements for Tablet Counting Stations:

1. Support accurate manual fills, double counts, stock bottle back counts, and physical inventory counts.

2. Easy to clean with no hidden compartments.

3. Recognizes broken tablets and foreign matter on tray.

4. Separate trays for counting sulfa and penicillin drugs to prevent cross contamination.

5. Touch screen

6. Weight: Less than 20 pounds

7. Dimensions: 18 x 28 x 11 inches ( Length x Height x Width. )

8. Computer/Software : Windows 10 Enterprise

9. High Performance Barcode Scanner

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 6 of 6 Original Date: 10/12/17

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov.

All questions are to be received no later than 12:00PM CST 14 MAY 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 15 MAY 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov mailto:jesus.casiano@va.gov mailto:jesus.casiano@va.gov mailto:jesus.casiano@va.gov