36C25719Q1324-001.docx

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Network Contracting Office 17, San Antonio, TX – Supply I Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26-2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334513, with a small business size standard of 750 employees.

The Facility Logistics at Thomas E. Creek Department of Veterans Affairs Medical Center, George H. O'Brien, Jr., Department of Veterans Affairs Medical Center, Audie L. Murphy VA Hospital STVHCS, Olin E. Teague Veterans Medical Center, and VA Health Care Center at Harlingen is seeking to purchase Instrument Tracking Hardware.

All interested companies shall quotations for the following:

Schedule of Supplies

ITEM INFORMATION

Thomas E. Creek Department of Veterans Affairs Medical Center 6010 W Amarillo Blvd.

Amarillo, TX 79106

Hardware as defined in RFP/SOW to support the Instrument Tracking Project - Monitors, Label Printers, Barcode Scanners, Data Verifiers, Marking Systems, etc.

George H. O'Brien, Jr., Department of Veterans Affairs Medical Center 300 West Veterans Blvd.

Big Spring, TX 79720

HARDWARE AS DEFINED IN RFP/SOW TO SUPPORT THE INSTRUMENT TRACKING PROJECT - MONITORS, LABEL PRINTERS, BARCODE SCANNERS, DATA VERIFIERS, MARKING SYSTEM, ETC.

Audie L. Murphy VA Hospital STVHCS 7400 Merton Minter Blvd.

San Antonio, TX, 78229

Hardware as defined in RFP/SOW to support the Instrument Tracking Project - Monitors, Label Printers, Barcode Scanners, Data Verifiers, Marking Systems, etc.

Olin E. Teague Veterans Medical Center 1901 Veterans Memorial Dr.

Temple, TX 76504

Hardware as defined in RFP/SOW to support the Instrument Tracking Project - Monitors, Label Printers, Barcode Scanners, Data Verifiers, Marking Systems, etc.

VA Health Care Center at Harlingen 2601 Veterans Dr.

Harlingen, TX 78550

Hardware as defined in RFP/SOW to support the Instrument Tracking Project - Monitors, Label Printers, Barcode Scanners, Data Verifiers, Marking Systems, etc.

Delivery shall be provided 30 – 90 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Thomas E. Creek Department of Veterans Affairs Medical Center Attn: Logistics 6010 W Amarillo Blvd.

Amarillo, TX 79106

George H. O'Brien, Jr., Department of Veterans Affairs Medical Center Attn: Logistics 300 West Veterans Blvd.

Big Spring, TX 79720

Audie L. Murphy VA Hospital STVHCS Attn: Logistics 7400 Merton Minter San Antonio, TX 78229-4404

Olin E. Teague Veterans Medical Center Attn: Logistics 1901 Veterans Memorial Dr.

Temple, TX 76504

VA Health Care Center at Harlingen Attn: Logistics 2601 Veterans Dr.

Harlingen, TX 78550

Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 – 90 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

Hardware for Instrument Tracking Solution

General Requirements and Background:

Provide a hardware to support an electronic Instrument Tracking system at the Amarillo and Big Spring Veterans Affairs Health Care Systems. Additionally, Central Texas, South Texas, and Valley Coastal Bend have existing hardware supporting the Instrument Tracking system that is end of life/support. The existing hardware at these must be replaced to maintain operations and cyber security standards.

Contract Responsibilities:

The contractor will provide the listed hardware, perform any custom configurations, and deliver to sites. Additionally, the contractor is responsible for providing or transferring any applicable hardware warranties or coverage. The contractor will also provide a replacement option or coverage for hardware to ensure it is free from manufacturer defect, failures, etc.

VA Responsibilities:

VA will provide all necessary data and power for this hardware. VA will provide all necessary labor and miscellaneous hardware for the mounting and installation of equipment. Finally, VA will provide all necessary IT support for items that must be networked (label printers).

Primary Point of Contact / Project Manager:

Zach Collins | VISN 17 Healthcare Technology Manager

210.694.6222 | Zachary.Collins@va.gov 5441 Babcock Rd, Suite 300, San Antonio, TX 78240

Site List & Delivery Information:

“Biomedical Engineering c/o [see below]” Address

Delivery Time Frame:

Configured equipment must be delivered to locations listed within 90 days of signed/awarded contract.

Required Hardware List:

***See appendix for counts and delivery locations***

Misc Labor

Security, Privacy, and Compliance:

1. Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

2. Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

3. Records Manager:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

ET2703LM-2UWA-0-WH-G

TOTALS

*For the Wall-mounted applications where a 27" is either too large or too heavy.

*VA Performing labor to install wall-mounted equipment

APPENDIX

NOTES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to matthew.lee5@va.gov. All questions are to be received no later than 5PM CST 19 Aug 2019.

Quotes shall be submitted via email to matthew.lee5@va.gov. All quotes and additional required documentation are to be received no later than 5PM CST 21 Aug 2019.

For information regarding this solicitation please contact:

Matt Lee Contract Specialist

(210) 694-6337 matthew.lee5@va.gov VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18 image1.png