36C25718Q9637-000.docx

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 Outdoor Furniture 78229 36C25718Q9637 07-13-2018 N 337125 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 Delphia Schoenfeld 210-694-6342 West Texas VA Health Care System 300 Veterans Blvd.

Big Spring, TX 79720 delphia.schoenfeld@va.gov delphia.schoenfeld@va.gov delphia.schoenfeld@va.gov delphia.schoenfeld@va.gov

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The Department of Veterans Affairs West Texas Healthcare System in Big Spring, Texas intend to request information for the purchase of outdoor furniture for long-term care facility. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 337125. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

***Brand-name or equal items. *** Similar items must meet the salient characteristics listed in the statement of work and attachment A. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

Statement of Need

1. SCOPE:

The Department of Veterans Affairs, West Texas VA Healthcare System (WTVAHCS), located in Big Spring, TX 79720, requires Outdoor Furniture/Furnishings for the Small House located in Big Spring, Texas.

The government anticipates the award of a firm-fixed-price purchase order in accordance with Federal Acquisition Regulation (FAR) Parts 12 – Acquisition of Commercial Items, and 13 – Simplified Acquisition Procedures. Quotes will be evaluated based upon lowest priced technically acceptable (LPTA) methodology. Delivery is required as soon as possible, but no later than ninety (90) Days After Receipt of Order. Program need is tentative but our target date is for October 1, 2018.

2. ACRONYMS:

· West Texas VA Healthcare System – WTVAHCS

· After Receipt of Order – ARO

· Contracting Officer – CO

· Contracting Officer Representative – COR

· Small House – SM

· Free on-Board Destination – FOB Destination

· Furniture/Furnishings – F/F

· Infection Control Risk Assessment – ICRA

· Lowest Price Technically Acceptable – LPTA

· Office of Information & Technology – OI&T

· Solicitation Point of Contact – POC

3. PROVIDE:

Full Coordination of Project Purchase and Installation:

Any and all items, hardware, connections, etc. required to ensure complete and functional design, confirming F/F installation is safe, complete, and ready for immediate use.

4. GENERAL:

The scope of this requirement includes manufacture and delivery. Provide a quote for all requested F/F products, which match or exceed salient characteristics, outlined in Attachment A.

a. This is a complete manufacture and delivery to furnish a newly built patient care building, requiring F/F purchases for three (3) patio/porch areas in support of newly established homelike residential environments.

b. The VA’s priority throughout delivery phase is to extend courtesy and respect to veterans, patients, visitors, and staff in terms of safety.

c. The VA anticipates work to be expedited as much as possible, to facilitate a prompt delivery.

5. SPECIFICATIONS:

a. All quoted F/F shall meet or exceed the minimum requirements (salient characteristics) of the government as outlined in Attachment A. Items listed with brand name or equal requirements are provided as examples only.

b. F/F shall be of new condition only; the government will not accept used or refurbished items or parts.

c. The contractor shall be an authorized distributor or dealer of the items quoted; “grey market” items will not be accepted.

d. Partial quotes will not be accepted.

e. Contractors shall provide product specifications and dimensions, including fabric and materials, for all items quoted.

f. All quotes are to include standard options (colors/patterns/fabrics). Upgraded options may be included; however, contractors are advised the basis of award is LPTA. Additional costs above contractor quotes, due to upgraded options, shall be authorized by the CO in writing prior to performance.

g. All items shall come with, at minimum, the standard manufacturer’s warranty. All warranties shall be disclosed within the quotation.

h. Exact quantities are subject to change prior to award, dependent on government needs.

6. MILESTONES:

The contractor shall submit, with their quotation, a comprehensive outline of key milestone events in order to demonstrate how the contractor anticipates meeting the VA’s completion schedule of sixty (60) days ARO. The contractor shall reflect in the milestones the anticipated number of days for the following stages (at a minimum) to occur from the approval of finishes by the F/F program manager:

a. Purchase order processing by the contractor,

b. Manufacture of items,

c. Delivery,

d. Final acceptance.

7. DELIVERY & WAREHOUSING:

a. Delivery shall be made FOB Destination to the following address:

Department of Veterans Affairs West Texas VA Health Care System Small House 300 Veterans Blvd.

Big Spring, TX 79720

8. INSTALLATION:

Installation is not required for this procurement

9. SITE-VISITS:

Site-visits shall be scheduled through the POC. At no time, shall the contractor, or contractor personnel, make unscheduled or unaccompanied site-visits. During solicitation, all communication will be directed through the POC. Site-visits are highly encouraged, but not mandatory. Additional instructions will be provided at the time the site-visit occurs.

10. NON-MANUFACTURE RULE:

The Non-Manufacture Rule is waived for this procurement.

The North American Industry Classification System (NAICS) is 337125. Any firms who wish to identify their interests and capability to provide this product must provide proof that authorization from the manufacturer to distribute the product by notifying the Contracting Officer no later than 10:00 AM Central Standard Time, July 13, 2018. Such notification must include any documentation that includes certification to distribute the product. Notification shall be e-mailed to Delphia Schoenfeld, Contracting Specialist, delphia.schoenfeld@va.gov.

See attached document: P01 SOW Attachement A.