36C257-26-AP-4109-FY26-2139 JOFOC NCO17 ScriptPro - HCA Approved_Redacted.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C257-26-AP-4109

JOFOC: FY26-NCO 17-1994

1. Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office

17, located at 5441 Babcock Rd, Suite 302, San Antonio, TX 78240, in support of the South Texas Veterans Health Care System (STVHCS), Audie Murphy VA Medical Center located at 7400 Merton Minter, San Antonio, Texas 78229.

2237:

2. Nature and/or Description of the Action Being Approved: This requirement will be awarded as a new firm-fixed price contract. South Texas Veterans Health Care System Outpatient Satellite Pharmacy requires a Robotic Prescription Dispensing System to support the Outpatient Pharmacy at Audie L. Murphy VA Medical Center. The fully integrated prescription medication dispensing system includes a robotic prescription medication dispensing system, workstations, workflow management software, custom fixtures, and support services to manage the current workload and anticipated future increases, while enhancing patient safety, improving workflow, and supporting high-quality care delivery.

This equipment is essential to accommodate Pharmacy Service and ensure timely access to medications.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: South Texas

Veterans Health Care System Outpatient Satellite Pharmacy requires a ScriptPro SP-200 system. This procurement is for the acquisition and installation of a fully integrated robotic prescription medication management dispensing system at the Outpatient Satellite Pharmacy, Audie Murphy VA Medical Center, which includes:

• Robotic Prescription Dispensing Systems

• Enterprise 2000 Platform

• Pharmacy Workstations

• Enterprise Workflow Management Platform and Software

• Printers

• Notice Board

• Remote Access Software

• Script Scanner

• Electronic Signature Device and Stand

• Terminal Emulation/Service/ Kernel-based Virtual Machine (KVM) Setup

• Terminal KVM Device Add-On

• Hyperconverged infrastructure (HCI) Edge Virtual Machine (VM) Licensure

• Robotic Cell Multiplexor

• Standard Interface (Endicia, Eyecon, VISTA)

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• Eyecon Interface Controller

• Eyecon 9430 Support Conversion

• Customer Hard Drive Retention HCI 1000/HCI 2000

• Customer Platform Server

• Customer Hard Drive Retention Robotic System

• Technical Support Level 2 Controls

• Endpoint Security Management per Pharmacy

• Endpoint Security per Server/Client computer

This integrated system is expected to significantly reduce wait times, improve accuracy, and support compliance with VA pharmacy standards.

The prescription medication management dispensing system, associated equipment, and software being requested must be compatible in all aspects, form, fit, and function with the prescription dispensing system currently owned and in use at STVHCS.

Estimated Total Contract Value:

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC

§3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000.

Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This authority allows sole source awards to an SDVOSB based on 38 U.S.C. 8127(c) and the SDVOSB concern has been determined to be a responsible source with respect to performance. The vendor meets eligibility requirements in 819.7003 (DEVIATION).

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer and it is in the best interest of the government to sole source this procurement to an SDVOSB.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The anticipated cost of the purchase order is expected to be fair and reasonable.

This determination will be made by comparing the proposed pricing to current GSA pricelists, where prices for the same or similar equipment and services have already been deemed fair and reasonable, and by comparing the proposed pricing to previously awarded contracts for comparable equipment and services.

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8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted from July to August 2026. The research included a review of vendor information and prior VA contract 36C25721P1277, along with discussions with the Original Equipment Manufacturer (OEM), ScriptPro. Additional market research was performed utilizing General Services Administration (GSA), System for Award Management (SAM.gov), National Acquisition Center (NAC), Veterans Affairs Supply Chain Master Catalog (SCMC), and Small Business Administration (SBA) / VetCert databases. All results found led to the OEM’s GSA contract, 36F79719D0135. The searches were performed using North American Industry Classification System (NAICS) Code 339112, which aligns with Surgical and Medical Instrument Manufacturing, and Product Service Code (PSC) 6515 which aligns with Medical and Surgical Instruments, Equipment, and Supplies.

This research, combined with prior VA market research, confirmed that ScriptPro partners with a sole authorized distributor capable of providing the required equipment. This is documented in the OEM’s authorized distributor letter dated 01/02/2026, identifying Veterans Healthcare Supply Solutions (VHSS) as the sole authorized reseller. The chosen vendor, Veterans Healthcare Supply Solutions (VHSS), is an authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) reseller of the requested items. VHSS meets the eligibility criteria outlined in VAAR 819.7003 (DEVIATION): they are certified at the SBA Small Business Search (SBS) site: SBA Small Business Search; and the acquisition is below the $5 million threshold.

Based on all available data, no other responsible sources or compatible alternatives were identified. The market research confirms that ScriptPro and VHSS are the only sources capable of meeting the Government’s requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

This is a sole source in accordance with authority under 38 USC 8127 (c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

1. Veterans Healthcare Supply Solutions (VHSS) (SDVOSB) 2615 Port Industrial Dr. Unit 405, Jacksonville, FL 32226

POC:

2. ScriptPro USA Inc. (SB) 5828 Reeds Road Mission, KS, 66202

POC:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Any future procurements will include further market research, with attention to RFO Part 10. With the information from market research, the Contracting Officer will determine the procurement route that is in the best interest of the government at that time.

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12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Shannon J. Hodgson.

Contracting Officer

NCO 17

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Latasha Messer Branch Chief

NCO 17

c. Director of Contracting: I certify the justification meets the requirements for other than full and open competition.

Mark Layman Date Director of Contracting

NCO17

d. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $90 million) or approve ($900K to $90 million) for other than full and open competition.

Curtis M. Jordan Date Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)

SHANNON

HODGSON

Digitally signed by

SHANNON HODGSON

Date: 2026.08.24 06:14:01 -08'00'

LATASHA

MESSER

Digitally signed by

LATASHA MESSER

Date: 2026.08.25 08:44:33 -05'00'

MARK

LAYMAN

Digitally signed by

MARK LAYMAN

Date: 2026.08.26 09:06:25 -05'00'

CURTIS

JORDAN

Digitally signed by

CURTIS JORDAN

Date: 2026.08.27 17:24:24 -06'00'