36C25627Q0132.docx

SUBJECT*

SHR-WHEELCHAIR VAN REPAIR

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

Contract Specialist (Contractor) Talibah Brown talibah.brown1@va.gov 615-873-6594

PLACE OF PERFORMANCE

510 East Stoner Ave.

Shreveport Louisiana

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: Wheelchair Van Repair Services

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose Wheelchair Van Repair.

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for name brand. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

b. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 1250 employee alternative size standard for nonmanufacturers? ___

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

c. Is your company considered small under the NAICS Code 811121.

d. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?____

e. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

f. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

g. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

h. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

i. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

j. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

k. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

l. What is your schedule of delivery after receipt of order for the name brand or equal product?

m. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product.

n. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

o. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purposes.

5. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

6. Instructions and Response Guidelines: Sources Sought responses are due by November 18, 2026, at 10:00 AM (CST) via email to Talibah.brown1@va.gov.

All Questions shall be submitted by November 13, 2026, at 10:00 AM (CST) via email to Talibah.brown1@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25627Q0132-RFI-Sources Sought- Wheelchair Van Repair – Overton Brooks Va Medical Center, Shreveport, LA 71101-4295. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

7. Contact Information:

Contract Specialist, Talibah Brown Email address: Talibah.brown1@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

***** End Word Document ****** Sources Sought Notice Sources Sought Notice

Sources Sought Notice

PERFORMANCE WORK STATEMENT (PWS)

Wheelchair Van Collision and Body Repair Services Vehicle # VA25843

1. Background The Overton Brooks VA Medical Center Veteran Transportation Service (VTS) utilizes agency vehicles to transport Veterans requiring wheelchair-accessible transportation to and from medical appointments. Vehicle VA25843, a Government-owned wheelchair-accessible van, sustained collision-related damage that has affected its safety, reliability, and operational readiness.

The Department of Veterans Affairs requires professional collision and body repair services to restore the vehicle to manufacturer specifications and industry collision-repair standards. The vehicle must be returned to a safe, roadworthy, and fully operational condition to support uninterrupted Veteran transportation services.

2. Objective The objective of this requirement is to obtain qualified automotive collision and body repair services for Vehicle VA25843.

The Contractor shall furnish all labor, supervision, personnel, management, materials, replacement parts, equipment, tools, transportation, and incidental services necessary to inspect, repair, test, and restore the vehicle to service.

3. Description of Vehicle

· Vehicle Number: VA25843

· Make: Ford

· Model: Transit T-350 XL High Roof

· Model Year: 2020

· Vehicle Type: Wheelchair-Accessible Passenger Van

· Location: Shreveport, Louisiana

4. Scope of Work The Contractor shall perform all repairs necessary to restore the vehicle to a safe operational condition in accordance with manufacturer specifications and accept automotive collision-repair industry standards.

Required repairs may include, but are not limited to:

· Collision damage repair

· Automotive body repair

· Structural and frame repair

· Door replacement and alignment

· Replacement of damaged body panels and components

· Paint preparation and refinishing

· Surface preparation and corrosion protection

· Mechanical repairs directly associated with collision damage

· Vehicle diagnostics related to repair activities

· Final inspection and quality assurance testing The Contractor shall use new Original Equipment Manufacturer (OEM) parts or equivalent replacement parts meeting manufacturer specifications unless otherwise approved by the Contracting Officer.

5. Site Inspection The Government anticipates that interested vendors may require inspection of the vehicle before submission of a repair quotation.

The vehicle will be available for inspection at a Government-designated location in Shreveport, Louisiana. Inspection dates and times will be coordinated by the Government.

6. Contractor Requirements The Contractor shall:

· Maintain a valid business license in accordance with state and local requirements.

· Operate a professional automotive repair facility capable of performing collision, body, frame, and paint repairs.

· Employ trained and qualified automotive technicians.

· Maintain all necessary equipment, diagnostic tools, paint systems, and repair technology required for the repairs.

· Maintain adequate liability insurance and any other insurance required by applicable laws and regulations.

· Comply with all federal, state, local, OSHA, and EPA requirements.

· Properly dispose of hazardous materials and waste generated during repair activities.

· Provide workmanship consistent with industry standards.

7. Quality Standards All repairs shall:

· Be completed in accordance with manufacturer recommendations and specifications.

· Meet accepted automotive collision-repair industry standards.

· Restore the vehicle to a safe and serviceable condition.

· Ensure all repaired systems operate properly before vehicle return.

· Be subject to Government inspection and acceptance.

8. Warranty The Contractor shall provide standard commercial warranties applicable to repair workmanship and installed parts.

Warranty information shall be submitted upon completion of repairs and prior to final acceptance.

9. Deliverables The Contractor shall provide:

Deliverable 1: Damage Assessment and Repair Estimate A detailed written estimate identifying:

· Parts required

· Labor hours

· Repair methodology

· Anticipated completion timeframe Deliverable 2: Status Updates Status updates shall be provided upon request by the Contracting Officer (CO) or Contracting Officer's Representative (COR).

Deliverable 3: Completed Vehicle The Contractor shall deliver the repaired vehicle with:

· All repairs completed

· Vehicle operational and roadworthy

· Final repair documentation

· Warranty documentation

10. Period of Performance The Contractor shall complete all repairs within ninety (90) calendar days after receipt of the vehicle unless otherwise approved by the Contracting Officer.

Any anticipated delays shall be communicated promptly to the Government.

11. Government-Furnished Property The Government will provide:

· Vehicle VA25843

· Reasonable access for inspection of the vehicle No additional Government-furnished property or materials will be supplied.

12. Place of Performance Work shall be performed at the Contractor's repair facility.

Vehicle inspections shall occur at a Government-designated location in Shreveport, Louisiana.

13. Security Requirements The Contractor shall not require access to VA sensitive information, VA networks, or patient records in performance of this requirement.

Page 1 of

Page 1 of