DRAFT-SOW - Fire Protection.pdf

DRAFT STATEMENT OF WORK

Kitchen Fire Protection

John L. McClellan Memorial Veterans Hospital & Fort Roots NLR VA

Central Arkansas Veterans Healthcare System (CAVHS)

Little Rock, AR

A. BACKGROUND:

I. Per NFPA 96, the new Food Services Center (Bldg. 211), and JLM dietetics are required to have their kitchen hoods cleaned semiannually due to limited grease use and/or limited meal service. The hoods for JLM, B170, and 202 require quarterly cleaning due to the heavy grease operations. During regular cleaning, the hood system must be inspected, tested and maintained. Per NFPA and regulatory requirements, kitchen fire suppression systems shall be inspected and serviced at a minimum of every 6 months to ensure proper operation and life safety compliance.

II. Given that the kitchen fire suppression systems will be inspected, we’re including the inspection, testing and maintenance of the portable fire extinguisher. Per NFPA and regulatory requirements, portable fire extinguishers shall be inspected, serviced, and hydrotested to ensure proper operation.

B. SCOPE: The contractor shall provide all labor, materials, tools, equipment, personnel, transportation, supervision, inspection, testing, maintenance, removal of old equipment, and installation of new equipment:

I. To perform commercial hood and fans cleaning for multiple locations:

Semiannual Cleaning: Clean kitchen cooking hoods and fans in Buildings 211, JLM

Dietetics.

• Fan blades and dampers to be cleaned.

• All steam cleaning shall comply with the requirements of the most recent edition of the National Fire Protection Association (NFPA) 96, Standard for Ventilation

Control and Fire Protection of Commercial Cooking Operations.

Quarterly Cleaning: Clean kitchen cooking hoods and fans in Buildings 170-N, 202-N, JLM Canteen.

• Fan blades and dampers to be cleaned.

• All steam cleaning shall comply with the requirements of the most recent edition of the National Fire Protection Association (NFPA) 96, Standard for Ventilation

Control and Fire Protection of Commercial Cooking Operations.

II. To ensure kitchen fire suppression systems are fully operational and compliant with applicable codes and standards by inspecting and servicing all wet chemical fire suppression systems protecting commercial cooking equipment. All wet chemical fire suppression systems included, but not limited to:

• Kitchen hood suppression systems

• Nozzles and piping distribution network

• Detection lines (fusible links or electronic detection)

• Manual pull stations

• Control heads and releasing mechanisms

• Gas and/or electric shutoff devices

• Alarm interface connections

III. To inspect, service, and hydrotest all portable fire extinguishers, as required, to ensure extinguishers are fully operational and compliant with applicable codes and standards. Extinguishers include but are not limited to:

• ABC Extinguishers

• CO2 Extinguishers

• Class D Extinguishers

• Class K Extinguishers

• Halotron Extinguishers

• H2O Extinguishers

1. INVENTORY:

GREASE HOODS

Fort Roots Buildings 211-N (7 Hoods)

Brand: Model: Serial Number: Frequency

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Captive-Aire 6024 ND-2-PSP-F Semiannually

Fort Roots Buildings 211-N (8 Fans)

Captive-Aire DU85HFA Semiannually

Captive-Aire DU85HFA Semiannually

Captive-Aire DU180HFA Semiannually

Captive-Aire DU180HFA Semiannually

Captive-Aire DU180HFA Semiannually

Captive-Aire DU180HFA Semiannually

Captive-Aire DU180HFA Semiannually

Captive-Aire DU180HFA Semiannually

Fort Roots Cantina Buildings 170-N (4 Hoods)

Data Plate Unreadable Quarterly

Captive-Aire 6024 Quarterly

Fort Roots Buildings 170-N (1 Fans)

Greenheck 22 SWB 75 630578 Quarterly

Fort Roots LETC Dining Hall Building 202-N (5 Hoods)

Captive-Aire 5424 ND-2 Hood #1: Oven Hood Line Quarterly

Captive-Aire 5424 ND-2 Hood #2: Oven Hood Line Quarterly

Captive-Aire 5424 ND-2 Hood #3: Oven Hood Line Quarterly

Captive-Aire 5424 ND-2 Hood #4: Griddle Hood Line Quarterly

Captive-Aire 6024 ND-2 Hood #5: Grill Hood Quarterly

Fort Roots LETC Dining Hall Building 202-N (3 Fans)

Captive-Aire DU180HFA Fan #1: Oven Fan Quarterly

Captive-Aire NCA24FA Fan #2: Griddle Fan Quarterly

Captive-Aire DU180HFA Fan #3: Grill Fan Quarterly

JLM 3rd Floor Building 01-L (2 Fans)

Trane (FHX1) Model UB K81K41296 Quarterly

Trane (FHX2) Model UB K81K41297 Semiannually

JLM Cantina Building 01-L (3 Hoods on FHX1)

513X 52201 Quarterly

513X 52202 Quarterly

Aerolator ADB Quarterly

JLM Dietetics Building 01-L (3 Hoods on FHX2)

513X 52101 Semiannually

513X 52102 Semiannually

513X 52103 Semiannually

KITCHEN FIRE SUPPRESSION SYSTEM

• Facility A (NLR) – Ansul 1.5, Ansul 6.0, Ansul 6.0, Ansul 3.0, PyroChem 3Gal, Ansul

12.0

• Facility B (LR) – Ansul 3.0, Ansul 6.0, Ansul 1.5, Ansul 3.0

PORTABLE EXTINGUISHER

Class: LR Facility NLR Facility NLR Storage

ABC 176 554 107

CO2 0 1 11

D 1 1 3

K 9 15 18

Halotron 19 9 18

H2O 2 0 2

Sodium Bicarbonate 0 0 2

2. GENERAL REQUIREMENTS:

2.1 TASK REQUIREMENTS

• Contractor shall remove all deposits left behind from grease-laden vapors.

Additionally, all dirt, grease, oil, and any other foreign deposits on the interior and exterior surfaces above exhaust system components shall be removed with no residue remaining.

• Positive cleaning methods shall include but not be limited to the following processes or a combination thereof:

o Manual removal of solidified, semi-solidified or liquid cooking by-product.

o Low pressure application of US DA or facility approved detergents.

o Wash/rinse processes utilizing high pressure hot water cleaning.

o Wash/rinse processes utilizing saturated steam cleaning.

o Replace removed pads with clean absorbent pads.

• As a minimum the following systems components shall be cleaned:

o Air Moving equipment o Canopy or non-canopy exhaust equipment o Vertical type fume scrubber o Fan discharge stacks o Impeller Shaft o Roof top vents & exhaust equipment o Fire dampers o Fan blades or blower wheels o Any other components associated with the hood & duct assemblies

2.2 SAFETY AND ENVIRONMENTAL PROTECTION

• The Contractor shall ensure necessary safety equipment is available as required for personnel to safely work in the kitchen and serving lines, including but not limited to equipment to ensure personnel do not stand upon ranges, griddles, or other installed equipment in the performance of work.

• Contractor shall use non-flammable, non-toxic solvent cleaner.

• Cleaning chemicals shall not be applied on fusible links or other detection devices of the automatic extinguishing system.

• Contractor shall cover all kitchen equipment in and around the cleaning area with canvas, tarpaulin, or heavy gauge plastic before starting. In the event of inclement weather, the contractor shall erect a canvas or tarpaulin shelter around and over the roof top section of exposed exhaust duct work to protect equipment and personnel during rooftop cleaning operations.

2.3 RESPONSIBILITIES OF THE CONTRACTOR

• At the start of the cleaning process the Contractor shall lock out all electrical switches that could be accidentally activated during cleaning.

• Contractor shall not render the fire extinguishing system inoperable during the cleaning process, without prior written approval from CAVHS Fire Department and Maintenance.

Upon written approval from Fire Department, the contractor shall be properly trained, qualified, and certified who has the jurisdiction to service the system at the completion of the cleaning process at no additional cost to the Government IAW NFPA 11.6.5.

• If the fire alarm system is accidentally activated, the contractor shall immediately call the Fire Department via 911.

• If the fire extinguishing system is accidentally discharged, the contractor shall clean all affected areas and replace the fire suppression agent and propellants by a properly trained, qualified and certified person that is acceptable to the authority having jurisdiction at no additional cost to the Government.

• The contractor shall provide legible Materiel Safety Data Sheets (MSDS) sheets for the

Facility Maintenance Services (FMS) Government point of contact prior to initiating service. At any time during the contract, the contractor elects to use some different cleaning aids and the MSDS sheet must be delivered to that office prior to using.

• Contractor shall provide a certificate of cleaning for each hood cleaned. Certificate will be posted on the outside of the hood in plain site from the kitchen. The certificate shall show the name of the servicing company, name of the person performing the work, telephone number and the date of the cleaning was performed.

• Contractor shall provide a written report to the FMS Government point of contact that specifies areas that were inaccessible or not cleaned and overall condition of the hood and duct system.

2.4 GOVERNMENT RESPONSIBILITES

• All reasonable quantities of utilities and rooms shall be made available to the contractor when needed without charge if the service and contractor agree on the time and date

KITCHEN FIRE SUPPRESSION SYSTEM

3.1. TASK REQUIREMENTS

• Locate, access, and identify each suppression system and protected hazard

• Inspect all components for physical condition, obstruction, corrosion, and proper installation

• Verify proper nozzle type, placement, and alignment; ensure caps are in place

• Inspect and test detection system (fusible links or electronic detection)

• Replace fusible links at required intervals (minimum semi-annually or per manufacturer)

• Test manual pull stations for proper operation

• Verify system actuation sequence, including fuel shutoff and alarm interface

• Inspect agent tanks/cylinders for proper pressure, weight, and condition

• Check piping and distribution system for leaks or damage

• Verify proper coverage of cooking appliances and hood/plenum areas

• Ensure compliance with UL listing and manufacturer specifications

3.2. TESTING AND FUNCTIONAL VERIFICATION:

• Conduct operational test of the system in accordance with NFPA 17A and manufacturer guidelines

• Simulate activation to verify:

• Proper discharge sequence (without full discharge unless required)

• Automatic fuel shutoff (gas/electric interlock)

• Alarm system interface activation

• Confirm system reset and return to service condition

3.3. MAINTENANCE AND REPAIRS:

• Clean or replace nozzles as required

• Replace damaged or missing components

• Replace fusible links and detection components as required

• Repair or recommend repair of any deficiencies found

• Recharge or replace agent cylinders if out of specification

• Ensure all systems are left fully operational upon completion

3.4. DOCUMENTATION AND LABELING:

• Affix inspection/service tag to each system indicating:

• Date of service

• Technician name/company

• Next service due date

• Provide a comprehensive inspection report including:

• System location

• Type of system

• Deficiencies identified

• Corrective actions taken or recommended

• Provide digital report (Excel or PDF format) summarizing all systems

3.5. SMOKE AND FIRE SUPPRESSION PROTOCOL

• NFPA 17A – Wet Chemical Extinguishing Systems

• NFPA 96 – Ventilation Control and Fire Protection of Commercial Cooking

Operations

• The Joint Commission Standards

• Local Authority Having Jurisdiction (AHJ) requirements

3.6. RESPONSIBILITIES OF THE CONTRACTOR

• Provide qualified and certified technicians

• Perform all inspections, testing, and maintenance

• Submit detailed inspection reports and deficiency lists

• Coordinate with facility personnel for system access and testing

3.7. GOVERNMENT RESPONSIBILITIES

• Provide access to all kitchen areas and suppression systems

• Provide escort if required

• Coordinate facility shutdowns if necessary

3.8. SAFETY AND ENVIRONMENTAL PROTECTION

The contractor shall:

• Comply with all OSHA, EPA, and local safety regulations

• Ensure protection of personnel, equipment, and facility operations

• Handle and dispose of any hazardous materials per regulations

• Maintain Safety Data Sheets (SDS) for all materials used

3.9. EMPLOYEE REQUIREMENTS

• Technicians must be trained and certified in kitchen suppression systems

• Personnel must comply with facility credentialing requirements

• Proper identification and company uniform required

3.10. CONTRACTOR TEST EQUIPMENT

All testing equipment shall be:

• Properly calibrated and certified

• Traceable to national standards

• Available for inspection upon request

PORTABLE FIRE EXTINGUISHERS

5.1. TASK REQUIREMENTS

The contractor shall perform the following for each system:

• Provide pick-up and drop-off of extinguishers at the NLR VA Fire Department location

• Inspect all extinguisher components for physical condition, obstruction, corrosion, damage, and proper function

• Verify proper nozzle type, hose, gauge; ensure safety pins are in place

• Replace handle, gauge, hose, nozzle, pin as required

• Inspect and hydrostatically test extinguisher cylinder in accordance with NFPA

• Affix inspection/service/hydrotest tags, labels, stickers, collars as required

• Ensure compliance with UL listing and manufacturer specifications

5.2. TESTING AND FUNCTIONAL VERIFICATION:

• Hydrostatic testing will be conducted in accordance with NFPA 10 and manufacturer guidelines

5.3. MAINTENANCE AND REPAIRS:

• Clean or replace hose/nozzles as required

• Replace damaged or missing components

• Replace gauges, handles, pins as required

• Repair or recommend repair of any deficiencies found

• Recharge or replace agent in extinguishers as required

• Out-of-date or damaged extinguishers will be replaced with equivalent products

5.4. DOCUMENTATION AND LABELING:

• Affix inspection/service/hydrotest tag to each extinguisher indicating:

• Date of service/hydrotest

• Technician name/company

• Next service/hydrotest due date

• Provide a comprehensive service report including:

• Extinguisher type and quantity

• Type of service performed

• Deficiencies identified

• Corrective actions taken or recommended

• Provide digital report (Excel or PDF format) summarizing all services

5.5. SMOKE AND FIRE SUPPRESSION PROTOCOL

All work shall be performed in accordance with:

• NFPA 10 – Standard for Portable Fire Extinguishers

• NFPA Fire Protection Handbook Section 17, Chapter 5 –Fire Extinguisher Use and

Maintenance

• The Joint Commission Standards

• Local Authority Having Jurisdiction (AHJ) requirements

5.6. RESPONSIBILITIES OF THE CONTRACTOR

• Provide qualified and certified technicians

• Perform all inspections, testing, and maintenance

• Submit detailed inspection reports and deficiency lists

• Coordinate with facility personnel for extinguisher pick-up and delivery

5.7. GOVERNMENT RESPONSIBILITIES

• Request extinguisher pick-up when required

• Provide access to extinguisher storage area

• Aid with loading and unloading if required

5.8. SAFETY AND ENVIRONMENTAL PROTECTION

The contractor shall:

• Comply with all OSHA, EPA, and local safety regulations

• Ensure protection of personnel, equipment, and facility operations

• Handle and dispose of any hazardous materials per regulations

• Maintain Safety Data Sheets (SDS) for all materials used

5.9. EMPLOYEE REQUIREMENTS

• Technicians must be trained and certified in fire extinguisher maintenance

• Personnel must comply with facility credentialing requirements

• Proper identification and company uniform required

5.10. CONTRACTOR TEST EQUIPMENT

All testing equipment shall be:

• Properly calibrated and certified

• Traceable to national standards

• Available for inspection upon request

C. PERIOD PERFORMANCE: Base Year with four one year ordering periods.

This is a recurring service requirement to be performed as needed.

KITCHEN FIRE SUPRESSION SYSTEM

This is a recurring service requirement to be performed semi-annually.

This is a recurring service requirement to be performed as needed.

D. PLACE OF PERFORMANCE

PORTABLE FIRE EXTINGUISHERS

Extinguishers will be picked up from NLR VA Fire Department. Service shall be performed at contractor’s facility location. Extinguishers will be returned to NLR VA Fire Department upon completion.

E. GOVERNMENT OBSERVED HOLIDAYS

The Government hereby provides notice, and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by the Federal Statute.

F. WORK HOURS

GREASE HOODS

All work on this contract will need to be performed Monday through Friday unless a Federal

Holiday falls on one of these days. The time frame will be whatever is needed to work around the different service schedule. Most of the work could be done between 7 pm to 12 am. This work timeframe is outside the normal hours of operations and must be coordinated with the project Contracting Officer Representative (COR), when designated, and the A/C Shop

Supervisor, Joshua Martin. On the days listed above, unless unique situations arise, prior approval between the contractor and CAVHS parties involved is agreed upon.

KITCHEN SUPPRESSION SYSTEM

Work shall be performed during normal business hours, 8:00AM-4:30PM, unless otherwise coordinated. After-hours work may be required to minimize disruption to kitchen operations.

After-hours work may be required to minimize disruption to kitchen operations.

Work shall be performed during normal business hours unless otherwise coordinated. Contractor personnel should coordinate all services with facility staff to avoid disruption to operations and ensure safety.

G. COMPETENCIES AND QUALIFICATIONS OF PERSONNEL SERVICING

EQUIPMENT

GREASE HOOD

I. The contractor shall be properly trained, qualified, and certified who has the jurisdiction to service the system at the completion of the cleaning process at no additional cost to the

Government IAW NFPA 11.6.5.

KITCHEN SUPPRESSION SYSTEM

I. Contractor Personnel shall submit with response certification documents to meet the government reuirement.:

• All Contractor personnel performing work shall be trained, qualified, and certified in accordance with (IAW) National Fire Protection Association (NFPA) 96, Cleaning of

Exhaust Systems, Chapter 11, paragraph 11.6.1., the International Kitchen Exhaust

Cleaning Association (IKECA) standards, Code of Federal Regulations (CFR) 29, UL 300, Occupational Safety and Health Association (OSHA) regulations and applicable federal, state, and local laws and regulations.

• Contractor personnel shall present a neat appearance and be easily recognized as contractor employees by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain company and employee names in English.

H. SITE VISIT: Will be schedule during Solicitation Phase.

Date/Time: TBD

Location #1: John L. McClellan (JLM) Memorial Veterans’ Hospital

Central Arkansas Veterans Healthcare System

4300 West 7th Street

Little Rock. AR 72205

Location #2: Eugene J. Towbin Healthcare Center

2200 Fort Roots Drive

North Little Rock, AR 72114

POINT OF CONTACT:

Healthcare Engineer– Justin Harper (501-522-3184)

I. CHANGES TO STATEMENT OF WORK

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract and such changes will be executed bi-laterally in accordance with FAR 52.212-4(c). The Contractor shall communicate with the Contracting

Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

J. INVOICING/PAYMENT

Contractor shall submit invoices after delivery, installation, testing and acceptance by government representative. No advance payments shall be authorized. A proper invoice must include:

a) Name and address of Contractor

b) Facility’s name and address where supply was delivered

c) Invoice date

d) Contract number and Purchase Order (PO) number

e) Contract Line-Item Number (LIN)

f) Description, quantity, unit of measure, unit price and total price of item(s) ordered.

g) Name and address of authorized official to whom payment is to be sent.

h) Name, title, phone number, email of person to be notified if invoice is defective.

K. DELIIVERY LOCATION

2200 Fort Roots Drive, Bldg 170, 202, 211

North Little Rock, AR 72114

4300 West 7th street

Little Rock, AR. 72205

L. CONFIDENTIALITY AND NONDICLOSURE

The contractor understands and agrees that confidential information (patients, employee, or facility) must always be secured and protected. The contractor r and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Supplier or its employees. Each contract employee will be required to read and sign the Contractor Rules of

Behavior and provide the original signature page to the COR.

M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

I. Position Sensitivity: The position sensitivity/risk level has been designated as

Nonsensitive/Low Risk.

II. Background Investigation: The level of background investigation commensurate with the required level of access is Minimum.

III. Contractor Responsibilities: Contract employees shall be issued non-PIV badges for physical access only. This requires contract employees to:

• Complete fingerprinting at the CAVHS badging station located in building 68 at the North Little Rock, AR campus.

• Complete the OF306 and have two forms of federally acceptable ID.

• Successfully complete a Special Agreement Check (SAC) background screening.

• Read/sign Contractor Rules of Behavior and provide the original signature page to the COR.

• The contractor shall pay for lost or missing employee badges issued by

CAVHS. The cost for these lost or missing badges will be annotated on and deducted from invoice payments.

• The contractor, when notified of an unfavorable determination by the

Government, shall withdraw the employee from consideration from working under the contract.

• Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

N. INFORMATION SYSTEM OFFICER/PROTECTION

The Supplier will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

O. PRIVACY OFFICER

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the

VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified

P. RECORDS MANAGEMENT

I. Supplier shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

II. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

III. In accordance with 36 CFR 1222.32, Supplier shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

IV. Central Arkansas Veterans Healthcare System and its contractors/suppliers are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Central Arkansas

Veterans Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the

Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Supplier must report to Central Arkansas Veterans Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

V. The Supplier shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The

Supplier shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Supplier shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Central Arkansas

Veterans Healthcare System control or the Supplier must hold it until otherwise directed.

Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with

Paragraph (4).

VI. The Supplier is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Supplier (and any sub-contractor) is required to abide by

Government and Central Arkansas Veterans Healthcare system guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

VII. The Supplier shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Central Arkansas Veterans Healthcare

System policy.

VIII. The Supplier shall not create or maintain any records containing any non-public Central

Arkansas Veterans Healthcare System information that are not specifically tied to or authorized by the contract.

IX. The Supplier shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

X. The Central Arkansas Veterans Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the

U.S. Government for which Central Arkansas Veterans Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Supplier rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.