Special Notice

36C25627Q0039 Special Notice

SUBJECT* UNOS TOOLBOX FY27

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25627Q0039

RESPONSE DATE/TIME/ZONE 10-09-2026 3PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* Q523

NAICS CODE* 621991

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office Galleria Financial Center 5075 Westheimer Road Suite 750 Houston, TX 77056

POINT OF CONTACT*

Contract Specialist Tiffany Burks tiffany.burks@va.gov 601-362-4471 X56338

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veteran Affairs AGENCY CONTACT’S EMAIL ADDRESS tiffany.burks@va.gov EMAIL DESCRIPTION Special Notice - 36C25627Q0039

Special Notice

36C25627Q0039 Special Notice

DESCRIPTION

This is a Special Notice as a pre-Intent to Sole Source/request for information (RFI) only. The response to this posting will be used to establish the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached documents(s) for more details on this requirement. See attached file(s): 36C25627Q0039-RFI

The Department of Veterans Affairs (VA), Veterans Health Administration, Network Contracting Office 16, Houston, Texas 77030, intends to negotiate a sole source Firm-Fixed price contract for the procurement of UNOS Organ Transplant list Toolbox Register Fees for the Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas with United Network for Organ Sharing for one(1) year, in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

This is not a request for competitive offers and no solicitation is available. Market research has determined that these items are highly specialized, are only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy agency requirements. The Government intends to award the contract with an anticipated date of 1 November 2026 to United Network for Organ Sharing 700 N 4th Street, Richmond Virginia St. STE E, 23219-1414 UEI ME3TGWRFMU94. The intended procurement will be classified under North America Industry Classification System (NAICS) 621991 Blood and Organ Banks with a small business size standard of 40 million.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE

QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct competitive procurement.

The VA will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements to Contracting Officer, Jeneice Matthews, jeneice.matthews@va.gov capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements. NO SOLICITATION EXISTS AT THIS TIME.

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – 36C25627Q0039 United Network for Organ Sharing -MEDVAMC in the subject line.

RFI responses are due by 3:00p.m. Central Standard Time (CST) on October 9, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Tiffany Burks, tiffany.burks@va.gov.

mailto:jeneice.matthews@va.gov

SCOPE OF WORK AND GENERAL SPECIFICATIONS

FOR UNITED NETWORK ORGAN SHARING (UNOS)

Background: The Michael E. DeBakey VA Medical Center (MEDVAMC) is seeking to procure access to the United Network for Organ Sharing (UNOS) Toolbox, a suite of proprietary tools and data services essential for the operation, compliance, and performance optimization of its transplant program. These tools are developed and maintained by UNOS, the only private, non-profit organization that manages the Organ Procurement and Transplantation Network (OPTN) under federal contract, as mandated by the National Organ Transplant Act (NOTA) of 1984.

UNOS has operated the OPTN since its inception in 1986 and remains the sole entity authorized to provide the national transplant system’s infrastructure, including the tools that support organ allocation, waitlist management, and transplant analytics. The UNOS Toolbox is a critical component of this infrastructure, offering transplant centers access to real-time data, predictive analytics, and decision-support tools that directly impact patient outcomes and regulatory compliance.

Key components of the UNOS Toolbox include:

• DonorNet®: The national platform for organ offer and acceptance.

• Offer Filters and Match Run Viewer: These tools streamline the organ offer review process and provide transparency into how allocation decisions are made. The organ offer acceptance ratio is a critical performance metric for all transplant programs, with a required minimum threshold of 0.4. Falling below this benchmark can result in program suspension. The Offer Filters tool is essential for managing this ratio effectively by allowing programs to tailor which offers they receive, reducing unnecessary declines and improving overall acceptance rates.

• Waitlist Management Tools: Support accurate, policy-compliant patient listings by allowing transplant staff to monitor which patients are active or inactive, and identify those at the top of MEDVAMC’s waitlist. These tools are essential for maintaining compliance with OPTN policies. Effective waitlist management is a required performance metric for transplant programs, and waitlist mortality is directly influenced by how well the waitlist is maintained and monitored.

• Predictive Analytics: Including the Kidney Donor Profile Index (KDPI), Estimated Post- Transplant Survival (EPTS), and other models that support clinical decision-making.

• Data Dashboards and Reporting Tools: Enable performance tracking and quality improvement initiatives.

These tools are not available through any other vendor or platform, as they are proprietary to UNOS and integrated with the national transplant system. Access to the UNOS Toolbox is essential for MEDVAMC to:

• Maintain compliance with OPTN policies and federal transplant regulations.

• Optimize organ utilization and reduce discard rates.

• Improve patient outcomes through data-driven decision-making.

• Sustain its designation and operational readiness as a transplant center.

Since UNOS is the only federally contracted not-for-profit organization that manages the OPTN and its associated tools, no other organization can provide the services required. Therefore, this requirement cannot be set aside for small business. Continued access to the UNOS Toolbox is necessary to maintain MEDVAMC’s status as a compliant and functioning transplant center under federal law and OPTN policy.

Project Scope:

1.

LINE ITEM QUANITY UNIT OF ISSUE

1 United Network Organ Sharing EA 137

2. Supply Specifications – Requirements:

Physical Characteristics

N/A

3. Warranty and Support:

Data services will be provided by UNOS website for waitlist patients.

Delivery Location:

Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030