36C25627Q0025 Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Remove and Replace electronic controls for the Life Safety Generator_ Alexandria Veterans Healthcare System in Pineville, LA

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25627Q0025

RESPONSE DATE/TIME/ZONE 10-20-2026 15:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 8 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J035

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Alexandria Veterans Healthcare System

2495 Shreveport Hwy Pineville LA

POSTAL CODE 71360

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION Sources Sought 36C25627Q0025

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID

The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement.

See attached 36C25627Q0025 and Scope of Work

Description: The Department of Veterans Affairs (VA), Alexandria Veterans Healthcare Systems in Pineville, LA is seeking information from potential vendors on their ability to remove and replace electronic controls for the Life Safety Generator. The Contractor shall service and furnish all labor, parts/supplies, equipment, tools, materials, transportation/travel, trained personnel, and management for non-personal services as listed in the attachment.

THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Alexandria VAMC in determining potential levels of competition and general market pricing available in the industry.

Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses are due by 3:00 P.M. (Central Time), on October 20, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read:

Sources Sought 36C25627Q0025 Remove and Replace Electronic Controls for the Life Safety Generator. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Capability documentation should include general information and technical background describing in detail the prospective contractor's capability and experience that will demonstrate the ability to support the requirement. Information provided will be used solely by Alexandria VAMC as “Market Research” and will not be released outside of the Alexandria VAMC Purchasing and Contracting Team.

SCOPE OF WORK

Upgrade Generator 40 Controls

Location:

Alexandria VA Health Care System

2495 Shreveport Hwy 71 North Pineville, LA 71360

Building 40

1. Project Overview The Contractor shall provide and install new POWER COMMAND 3.3 Generator Controls on Generator 40 (1000 DQFAD S/N H100145756) located in Building 40 at the Alexandria VA Health Care System. The Contractor is responsible for furnishing all labor, tools, parts, and materials necessary to remove existing controls and replace them with the new POWER COMMAND 3.3 controls.

2. Scope of Work

2.1 Generator 40

• Remove existing generator controls.

• Install new POWER COMMAND 3.3 controls.

• Install new control modules.

• Perform test runs of the generator to verify proper operation.

• Conduct load bank testing to ensure proper functionality.

• Test generator with building load.

• Provide one universal remote annunciator monitoring panel.

2.2 Startup & Commissioning

• Provide a qualified technician for startup and commissioning of the new generator controls.

• Provide a minimum of two weeks’ notice to the Contracting Officer’s Representative (COR) prior to commencement of work.

• Deliver operating and owner’s manuals as well as warranty information to the COR.

3. General Requirements

3.1 Physical Security & Safety

DRAFT

• Contractors and personnel must adhere to all VA policies, standard operating procedures, applicable laws, and regulations while on VA property.

o Violations may result in citations and disciplinary actions.

• All personnel must always wear visible identification badges while on the premises.

o Badges can be obtained from Police Service, Building.

• Smoking is prohibited inside or outside any building.

• Weapons are prohibited on VA property.

• Contractor shall take reasonable precautions to protect persons and property during contract performance.

4. Travel

• The contractor is responsible for all necessary travel and material delivery to the

Alexandria VA Health Care System (AVAHCS).

• These costs shall be included in the contract.

5. Competency of Personnel

• Personnel installing equipment must be fully qualified, based on experience and formal training relevant to the equipment at AVAHCS.

• Compliance with:

o NFPA 70E: Standard for Electrical Safety in the Workplace o NFPA 70: National Electrical Code

• Contractors must supply all necessary tools, equipment, and Personal Protective Equipment (PPE) for safe and effective work. All equipment shall comply with OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

• Contractors shall remove any employee from contract performance within five (5) workdays upon request by the Contracting Officer for unsatisfactory performance, legal violations, security, confidentiality breaches, or other disciplinary reasons.

6. Government Holidays

The following federal holidays are observed by Government personnel and may impact work scheduling:

Holiday Date/Observation

New Year's Day January 1

Martin Luther King Jr. Day Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth Third Wednesday in June

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Additional government holidays include:

• Any day designated by Federal Statute

• Any day designated by Executive Order

• Any day designated by the President's Proclamation

Note:

Observance of holidays by Government personnel does not warrant a period extension or additional compensation. Contractor employees working on holidays may be compensated by the Contractor, but no premium or holiday pay will be reimbursed by the Government.

Normal Business Hours:

Monday – Friday

8:00 AM – 4:30 PM

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