36C25627Q0004.docx
DOCX document 33 KB Posted
- Attached to
- 6515--Surgical Instrument Repair Service
- Solicitation number
- 36C25627Q0004
About this file
This is a Sources Sought Notice for market research purposes issued by the Department of Veterans Affairs (VA), Veterans Health Administration, Veterans Integrated Service Network 16, Network Contracting Office 16. The notice seeks information from businesses capable of providing surgical instrument repair services and is not a solicitation for proposals, quotes, or a commitment to award a contract. Responses are being collected solely for planning and information purposes.
The VA is conducting market research for surgical instrument repair services under NAICS code 811198 (All Other Automotive Repair & Maintenance) with a small business size standard of $9 million. Interested parties must submit capability statements via email to angela.kennedy2@va.gov by 12:00 p.m. Central Time on Monday, June 29, 2026. Capability statements must include the company's Unique Entity Identification (UEI) number and any qualifying certifications. All respondents are required to be registered, active, and verified in SAM.gov and the SBA's certification database. Veteran-owned small businesses must maintain current VETS-4212 reporting compliance. The notice emphasizes that facsimile or telephonic responses will not be accepted, and response to this notice does not constitute a request to be added to a prospective bidders list or guarantee receipt of the formal solicitation.
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Text version
SUBJECT*
Surgical Instrument Repair Service
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 39531 |
| SOLICITATION NUMBER* |
| 36C25627Q0004 |
| RESPONSE DATE/TIME/ZONE |
| 08-05-2026 12pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Gulf Coast Veterans Healthcare System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531
POINT OF CONTACT*
Contract Specialist Angela Kennedy Angela.kennedy2@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Gulf Coast Veterans Healthcare System
Network Contracting Office 16
400 Veterans Avenue
Biloxi MS
| POSTAL CODE |
| 39531 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT NOTICE ONLY
This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
a. The Network Contracting Office (NCO) 16 is seeking Businesses capable of providing the Surgical Instrument Repair, as per the draft Statement of Work below
See DRAFT Statement of Work for detailed description.
The NAICS code is 811210, Electronic Precision Repair & Maintenance, and the Size Standard is $30M. Responses must be received by no later than 12:00 p.m. Central Time, Monday, August 5, 2026. Responses shall be emailed to angela.kennedy2@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.
Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.
· SAM:
SAM.gov | Home
· SBA
https://search.certifications.sba.gov/
· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)
Sources Sought Notice Sources Sought Notice
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
STATEMENT OF WORK
Contract Title: Surgical Instrument Repair Service
Scope. The Gulf Coast Veterans Health Care System (GCVHCS), Biloxi, MS, requires a Contractor to provide monthly on-site same day services, to repair, refurbish, and assess for replacement, surgical instrument for use in operating room procedures, for rigid sterilization containers, and for case carts used for instrument transport at the GCVHCS, Biloxi MS and Joint Ambulatory Care Center, Pensacola FL.
Preventive Maintenance (PM), scheduled repairs, refurbishment and assessment for replacement shall include but is not limited to all specialty trays by service (Ortho, ENT, etc.) scissors, osteotomes, curettes, periosteal elevators, gouges, knives to include sizes from micro to amputation, rongeurs, bone cutters, pin cutters, burrs, drill bits, all surgical forceps/clamps, all retractors, and all needle holders to include insert replacement. Contractor shall track refurbishing history by set to determine service schedule rotation.
The Contractor shall provide repair service, which may consist of calibrating, cleaning, stain removal, lubricating, adjusting, replacing parts, and maintaining the equipment, insulation electrical safety inspection, as required by instrument type, including all emergency calls necessary between regular repairs. Upon completion of repair, refurbishment, and testing of the submitted instruments, rigid sterilization containers and case carts, the contractor must return the equipment to the Sterile Processing Section (SPS). Additionally, the contractor must also provide a summary document upon delivery of processed sterilization containers, case carts, and instruments containing the following information: date of repair, instrument type, type of repair and cost.
Specifications/Characteristics:
The Contractor shall ensure that the instrument repairs and service functions are performed in conformance with ANSI-AAMI ST-79:2010 Part 7.7 (Servicing and Repairs of Devices in the Health Care Facility) and specifications used by the instrument manufacturer.
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