S06 FINAL Amendment to Combined Synopsis Solicitation 36C25626Q1244 0001.pdf

Amendment to a Previous Combined Solicitation

SUBJECT* Drivers Rehabilitation Van, Central Arkansas Veterans Health Care System (CAVHCS), Physical Medicine & Rehabilitation Equipment Department, 2200 Fort Roots Drive, North Little Rock, AR 72114-1706

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25626Q1244

RESPONSE DATE/TIME/ZONE 08-28-2026 1600 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE None (Unrestricted, Open to all contractors)

PRODUCT SERVICE CODE* 2320

NAICS CODE* 336211

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Central Arkansas Veterans Health Care System

Physical Medicine & Rehabilitation Equipment

2200 Fort Roots Drive

North Little Rock AR

POSTAL CODE 72114-1706

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov

EMAIL DESCRIPTION CO e-mail address

DESCRIPTION

Contractor Questions and Responses Solicitation 36C25626Q1244 Drivers Rehabilitation Van

Central Arkansas Veterans Health Care System (CAVHCS) Physical Medicine & Rehabilitation Equipment Department, 2200 Fort Roots Drive North Little Rock, AR 72114-1706

SOW or Other Reference

Contractor Question Government Response

1 / Section 4

Section 4 of the Statement of Work describes the required vehicle as a “new full-sized van,” while the suggested vehicles are the 2026 Chrysler Pacifica and 2026 Chrysler Voyager. Could you please clarify the intended vehicle classification and confirm whether a properly converted Pacifica or Voyager would satisfy this requirement?

Even though a van was listed in the acquisition title there is no specific vehicle classification. Vehicle must be similar in size to a full-sized van. The suggested vehicles, 2026 Chrysler Pacifica and 2026 Chrysler Voyager (when properly converted and containing all needed salient characteristics/specifications) would meet the government’s requirements.

2 / Section 3

Section 3 states that the contractor must meet NMEDA requirements and be recognized by ADED. Could you please identify the specific NMEDA and ADED certifications, memberships, or supporting documentation that should be submitted with the quotation?

No specific documents were specified in the solicitation for submittal. Contractor shall provide proof that they are an active member of and/or registered to/thru the following entities: NMEDA (National Mobility Equipment Dealer’s Association) and ADED (The Association for Driver Rehabilitation Specialists).

Screenshots and/or other documentation showing confirmation will be sufficient.

3 / None We were unable to locate a required delivery date or delivery period in the solicitation. Could you please confirm the number of calendar days permitted for delivery following contract award?

Rehabilitative (specialty) vehicle is needed at the earliest available date by the facility. Suggested ARO (After Receipt of Order) delivery time window is 45 days with flexibility available if this time window is not possible.

4 / None Could you please confirm whether the contractor will be responsible for providing the vehicle’s title, registration, license plates, and other applicable vehicle documentation at delivery?

At a minimum the contractor would be responsible for providing the vehicle’s title showing proof of ownership of the vehicle by the government. Registration, license plates, and other documentation would be the government’s responsibility. If needed from the contractor by the government at a later time the final agreement would be modified to incorporate these additional requirements with such costs borne by the government.

5 / None Will the contractor be expected to provide on-site orientation or training for VA personnel on the adaptive driving systems, instructor controls, transfer seating, wheelchair securement, and evaluator equipment?

No. There is no requirement by the contractor to provide training. Training is handled by government personnel on site.

6 / None Could you please provide guidance on the delivery inspection and acceptance process, including whether the completed vehicle will require an on-site road test, operational demonstration, or other acceptance testing?

Upon delivery and receipt of vehicle (and prior to acceptance by the government) the vehicle will be tested (driven) to ensure basic operation of vehicle and to ensure that all adaptive components are in working order. There is no formal road test, operational demonstration, or other acceptance testing that is needed. Government personnel are familiar with the use & operation of these vehicles.

7 / Section 6

Section 6 requires a standard manufacturer warranty but does not specify a minimum warranty period.

Could you please confirm the required warranty duration for the base vehicle, mobility conversion, adaptive driving equipment, and installation labor?

Standard manufacturer warranty is generally one (1) year across this industry. Given this information a one (1) year, minimum warranty is the expectation for this acquisition.

8/ None The equipment list contains multiple steering devices and similar accessories, including palm grips, tri-pin spinners, amputee rings, spinner knobs, and airbag shunts. Could you please confirm whether one of every separately listed item must be provided, including items that appear to perform similar functions, or whether some are intended as alternative configurations?

All salient characteristics/specifications listed in the Section 4, Statement of Work must be provided. The specialty vehicle being purchased is a test/evaluation vehicle which is used as a tool to determine which features & attributes are needed to accommodate veterans with special medical needs. So this vehicle must have all attributes, features, characteristics etc. to perform this mission even though there are crossovers/similarities.

End of Document