SOW Electric Powered Delivery Trucks Revised.pdf

Statement of Work (SOW)

Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD)

1. Objective. Alexandria VA Health Care System is seeking a contractor to provide two (2) two passenger electric powered delivery trucks equipped with a cargo box and hydraulic lifts.

2. Background: Nutrition and Food Service delivers food to veterans on a daily basis and needs delivery vehicles in which a WG 3 Food Service Worker and above can operate as well as reliable vehicles for transport. The current delivery trucks require a Wage Grade 5, Motor Vehicle Operator (MVO) to operate the vehicle and the position must carry a Class D driver’s license in order to operate the vehicle. Due to critical staffing shortage in Nutrition and Food Service, a Wage Grade 5 MVO may not be available to operate the vehicle; which can cause issues in meeting the nutritional needs of the veteran in a timely manner and also put the facility in a vulnerable position if the temporary driver does not meet all requirements. The requested electric vehicles require a Wage Grade 3 and above which is more efficient with staff utilization. A Class D driver’s license is not required operating the electric vehicles. We are requesting new delivery trucks to transport heavy patient tray delivery food carts to the patient care areas from the outlying nutrition and food service building.

3. Scope. We would like to procure two- two passenger electric delivery vehicles specifically configured for heavy usage, minimal maintenance, and safety to be utilized to transport large food carts to patient care areas at the Alexandria VA Health Care System in Pineville, Louisiana.

These vehicles will have to be equipped with rear hydraulic lift gates, with safety bumpers installed to prevent mobile carts from falling off the gate. No additional equipment or installation is required; however, training will be provided by the vendor at the AVAHCS site.

The vehicles must minimally meet the specifications below to meet the organization’s needs.

4. Specifications/Characteristics:

a. Salient Characteristics: We require Two - two passenger (no more and no less than 2 passengers), street legal, battery powered transport vehicles with the following specifications:

- All seats forward facing

- Trojan T105 Plus Batteries

- One on-board charging unit per vehicle purchased

- Minimum of 7.5 KW AC Electric Motor

- Forward/Reverse Switch

- Dashboard

- Ignition Key

- Voltmeter

- Overall dimensions 15 FT L x 5.1 FT W x 8.4FT H

- Custom Enclosed Box 9.84FT L x 4.75FT wide x 5.8FT high –

- 2 Doors on each side of custom box

- 2 French style doors on back of box, 2 side doors also included

- Steel Powder Coated Framework + Fiberglass body

- Safety features must include Head/tail/brake lights, turn signals, horn, windshield wiper, side mirrors, parking brake, reverse alarm, non-slip plastic floors, Headlight indicators, Emergency Cut-off Switch

- Toughened Glass Windshield with AS1 DOT Approved Glass

- Hydraulic Lift on Rear of Cart 4.75FT W x 4.3FT Deep with minimum 750 lbs capacity

- Cargo load maximum up to 3,000 lbs.

- Rack and Pinion Steering

- Rear and Front Hydraulic Braking System

- Independent Suspension

- Rear Steel Plate Suspension

- Rear Wheel Drive

- Front and rear Plate with Springs

- Speed up to 25 MPH

- Range Up to 40 miles (full capacity)

- Climb 15% grade (full capacity)

- Ground clearance of 5”

- 13 inch tires

- Heater in Cab

- Hard Doors

- Back up Camera

- Front Bumper

- Heater

- AC Unit

- Lithium battery to power heater and AC unit -OM

- Wire in relay to shut off accelerator when cargo lift is in down position

- Qty 12 – 6 volt lead acid batteries -Each cart will have a quantity of two (2) 120v chargers that will required a quantity of two (2) 120v 20 amp outlets.

-Charging cords provided -Provide all operator-maintained manuals and parts manual with all supplements and troubleshooting guides

- Fully assembled upon delivery

- Shipping to Pineville, Louisiana zip code 71360

Other Requirements:

* Must meet all federal motor vehicle safety standards (FMVSS) by conforming to Low Speed Vehicle Federal Regulation Title 49 CFR 571.500 (please see hyperlink) 49 CFR 571.500 - Standard No. 500; Low-speed vehicles. - Content Details - CFR-2011-title49-vol6-sec571-500 (govinfo.gov) https://www.govinfo.gov/app/details/CFR-2011-title49-vol6/CFR-2011-title49-vol6-sec571-500/summary

* Warranty and Support:

Three year warranty - parts, labor, and travel time during normal working hours within the USA.

5. Delivery: Alexandria VA Health Care System 2495 Shreveport Highway, Pineville, Louisiana 71360 Warehouse Building 136 318-466-2477 Emily Baker, Chief Nutrition and Food Service

WORKING HOURS:

Period of performance shall be within 200 days after contract is awarded. Equipment shall be delivered to: Alexandria VA Health Care System 2495 Shreveport Highway, Pineville, Louisiana 71360 during normal working hours and days.

Normal Working hours are between 8:00 am – 4:30 pm, Monday through Friday. All federal holidays excluded. VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1 Martin Luther King's Birthday Third Monday in January President's Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

6. Inspection:

Upon delivery, inspection will be conducted to ensure vehicles meet all salient characteristics, all are fully functional, and no visible defects or damage. Only Emily Baker, Nutrition and Food Service Chief or Robert Bellard, Patient Food Service Manager are authorized to sign for and accept the products following inspection at delivery site.

(End of Statement of Work)