36C25626Q1219.docx

SUBJECT*

Brand Name Hanwha NVR & Cameras Closed-Circuit Television (CCTV)

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 713-250-1919

PLACE OF PERFORMANCE

510 East Stoner Ave, Shreveport LA

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: Install and Replace (Brand Name) Hanwha NVR & Cameras-Closed-Circuit Television (CCTV)

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Closed-Circuit Television (CCTV).

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for name brand. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

b. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 1250 employee alternative size standard for nonmanufacturers? ___

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

c. Is your company considered small under the NAICS Code 561621

d. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?____

e. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

f. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

g. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

h. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

i. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

j. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

k. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

l. What is your schedule of delivery after receipt of order for the name brand or equal product?

m. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product.

n. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

o. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purposes.

5. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

6. Instructions and Response Guidelines: Sources Sought responses are due by August 20, 2026, at 5:00 pm (CST) via email to rhonda.gibson2@va.gov.

All Questions shall be submitted by August 18, 2026, at 10:00 pm (CST) via email to Rhonda.gibson2@va.gov. Please ensure all questions are fully answered; incomplete responses may result in being deemed nonresponsive.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q1219-RFI-Sources Sought- Install and Replace (Brand Name) Hanwha NVR & Cameras-Closed-Circuit Television (CCTV) – Overton Brooks Va Medical Center, Shreveport, LA 71101-4295. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

7. Contact Information:

Contract Specialist, Rhonda Gibson Email address: Rhonda.gibson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

***** End Word Document ****** Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

Project Name: Install and Replace (Brand Name) Hanwha NVR & Cameras-Closed-Circuit Television (CCTV)

General Overview The Overton Brooks VA Medical Center (OBVAMC) requires the installation and programming of Brand Name Hanwha NVR and Hanwha Cameras as part of the Closed‑Circuit Television (CCTV) system upgrade for the Pharmacy. This requirement is strictly Brand Name, and only Hanwha equipment will be accepted. The purpose of this installation is to enhance pharmacy security and improve operational efficiency. Vendors must ensure all proposed solutions and services align with this Brand Name requirement.

The contract shall include all required hardware—such as high‑resolution cameras, a network video recorder, a monitor, and related accessories—fully compliant with federal security standards. The purpose of this upgrade is to strengthen the protection of medications and controlled substances, deter theft or unauthorized access, and ensure dependable monitoring of critical pharmacy areas and operations. The system enhances continuity of pharmacy services by providing comprehensive surveillance coverage, supporting incident documentation, and enabling authorized personnel to conduct remote monitoring. Manufacturer warranties and ongoing service plans are included to ensure long-term support for the security infrastructure. The service contract will cover one (1) base year and four (4) twelve (12) month option years.

Description of Services:

Contractor shall provide all parts, equipment, tools, supervision, and diagnostic equipment to perform Preventative Maintenance (PM) inspections, emergency service calls, and technical telephone support to include specific on-line technical software support for the (Brand Name) Hanwha NVR & Cameras-Closed-Circuit Television (CCTV) security system at the Pharmacy Dept. Room 1E95/OBVAMC 510. E. Stoner Ave, Shreveport, LA 71110.

Contractor shall report to a location designated by the Contracting Officer Technical Representative (COR), after awarded the contract and before beginning any service calls, emergency services, etc. Upon completion of preventative maintenance (PM), inspections and/or emergency repairs, the contractor shall leave a copy of the service report with the COR, annotating what repairs, services, calibrations, etc. were performed and whether preventative maintenance was completed.

1. Definitions and Acronyms

a. Overton Brooks VA Medical Center (OBVAMC)

b. Closed Circuit Television (CCTV)

2. WORK HOURS AND SCHEDULE:

All work, services, and deliverables must be performed during the facility’s standard operating hours, Monday through Friday, from 8:00 a.m. to 4:30 p.m., excluding Federal holidays. Before any tasks begin, the contractor must coordinate with the Government to confirm scheduling and ensure the work can be carried out as planned. Any activities that need to occur outside normal business hours require prior approval from the Contracting Officer Representative (COR), Contracting Officer, or another authorized facility representative.

Emergency Services:

• For each emergency service visit, initiated at the request of the COR, the contractor shall furnish all labor, material, repair, parts, equipment (not to include operating supplies), and travel necessary to correct any equipment malfunctions and return equipment to operational conditions. The Contractor shall guarantee that after completion of any emergency maintenance performed, that the equipment will meet manufacturer’s factory specifications.

• After each service call, the Contractor shall submit a list containing each part installed to the COR.

• The Contractor shall provide the COR with any service representative’s name, address, and phone number so the CVVAMC can obtain emergency maintenance services after normal VA working hours. The Contractor is responsible for notifying the COR within 24 hours of any changes in the emergency response information.

Emergency service coverage shall be provided twenty-four (24) hours a day, seven (7) days a week, including holidays. Any service requirement not covered under this contract must have prior approval of the CO before any work is performed. A four (4) hour response time is required. Response time is defined as time when the vendor is notified until the time the vendor arrives at the station. Telephonic responses are not acceptable.

3. Equipment List

a. (1) 32 Channel NVR w/16TB Storage

b. (3) Indoor 6MP Fisheye

c. (17) Indoor 5PM Dome Camera 3MM

d. (1) Network POE Switch

e. (1) 42" Monitor and Wall Mount

f. (1) Wireless Keyboard & Mouse

g. (1) HDMI cable

h. (1) Patch Panel/ Cat6 Cables w/RJ45 Connectors & Patch Cords

i. (1) Video Intercom at East Window, 1 Base Station

4. Contractor Requirements

a. The vendor shall supply and install all necessary hardware and software to establish a pharmacy CCTV system, compliant with relevant federal, state, and local regulations.

b. All equipment and software must comply with the National Defense Authorization Act (NDAA) and any applicable security standards for healthcare facilities.

c. Live and recorded video must clearly display date, time, and camera location information, and footage must be accessible to authorized pharmacy and security staff.

d. System must enable scheduled testing and verification of operational status, including regular updates and maintenance.

e. Vendor shall provide written documentation including site diagrams, installation plans, software setup guides, and maintenance schedules.

f. Live and recorded video must clearly display date, time, and camera location information, and footage must be accessible to authorized pharmacy and security staff.

g. Cameras must be installed to cover all entrances, exits, drug storage locations, dispensing areas, and any automated dispensing units, providing overlapping coverage to eliminate blind spots.

h. The contractor shall remove the existing camera currently installed at the designated location. Removal activities must be performed in a manner that prevents damage to surrounding infrastructure, equipment, or cabling. The contractor is responsible for disconnecting all associated wiring, safely detaching mounting hardware, and ensuring that any exposed connections are properly secured or terminated in accordance with applicable safety and security requirements. Prior to performing removal work, the contractor must coordinate with the COR to confirm the exact camera location, access requirements, and any operational considerations to ensure minimal disruption to facility operations.

5. Applicable Documents

a. In the performance of the tasks associated with this contract, the Contractor shall comply with the following requirements.

i. N/A

6. General Requirements

a. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

7. National Archives and Records Administration (NARA) Records Management Language for Contracts

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. The Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. The Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. The Contractor shall comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. The Contractor shall obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) shall abide by Government and Agency guidance for protecting sensitive and proprietary information.

8. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully accomplish the following: (Brand Name) Hanwha NVR & Cameras CCTV Systems. No unqualified individual shall be allowed to perform work, execute services, and to complete deliveries at any time under the final contract while active.

9. KEY PERSONNEL

During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Statement of Work and covered by the final contract. This Key Personnel person must have sufficient knowledge to be able to respond to technical questions by the government.

10. Period of Performance

a. Contract period of performance dates: October 01, 2026 – September 30, 2031

Base Period: October 01, 2026 – September 30, 2027 Option Period I: October 01, 2027 – September 30, 2028 Option Period II: October 01, 2028 – September 30, 2029 Option Period III: October 01, 2029 – September 30, 2030 Option Period IV: October 01, 2030 – September 30, 2031

Working hours are performed during the facilities regular administrative working hours, Monday through Friday, 8:00 a.m. - 4:30 p.m. excluding- weekends and Federal holidays.

Exception to this will be given when deemed necessary to accommodate evening, night, and weekend staff. Contractor shall receive approval from the COR, or designee for irregular work hours testing.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

13 Performance Location and Hours Overton Brooks VA Medical Center POC: Joshua Begley Phone: 318-990-4984 ext. 8411 Address: 2495 Shreveport Hwy, Location of Service: Pharmacy Dept. 1E95/OBVAMC 510 Shreveport, LA 71101-4295

14. INVOICE AND PAYMENT: Offeror shall submit quotes upon completion. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s

Representative (COR). A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided

e) Total Amount Due

Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

END of SOW

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