36C25626Q1154.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NOMAD Pro 2 Handheld X-ray System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q1154

RESPONSE DATE/TIME/ZONE 08-06-2026 12:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6520

NAICS CODE* 339114

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson eugene.jackson2@va.gov 713-350-2938

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd

Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Title: Nomad Pro 2 Handheld X-Ray System

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the Nomad Pro 2 Handheld X-Ray System.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide the Nomad Pro 2 Handheld X-Ray System in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide the Nomad Pro 2 Handheld X-Ray System for the Michael E. DeBakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in of the Draft SOW (30 Days from date of Award)?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339114?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by August 6th, 2026, at 12:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

The subject line shall read: 36C25626Q1154 - Sources Sought – Nomad Pro 2 Handheld X- Ray System – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.101(c)(2), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK (SOW)

NOMAD Pro 2 Portable Handheld Intraoral X-Ray System

1. Background

The Michael E. DeBakey VA Medical Center (MEDVAMC) Dental Service Line (DSL) requires the procurement of a portable handheld intraoral X-ray system to support diagnostic imaging operations within General Dentistry, Oral Surgery, Prosthodontics, and associated specialty clinics.

The Dental Service Line has expanded clinical operations through the Fee Basis Initiative, which includes evening and Saturday clinic operations to improve Veteran access to care.

Increased patient volume and specialty procedures require portable radiographic capability to improve workflow efficiency, patient throughput, and chairside imaging access.

The NOMAD Pro 2 Portable Handheld Intraoral X-Ray System is requested to support safe, efficient, and high-quality intraoral imaging throughout the Dental Service Line.

2. Scope of Work

The contractor shall provide all equipment, accessories, manufacturer-required components, warranty documentation, and delivery necessary for a fully operational portable handheld intraoral X-ray system for the Dental Service Line at MEDVAMC.

The equipment shall be new, not refurbished, and shall meet all manufacturer specifications and applicable VA safety requirements.

3. Objectives

The objective of this procurement is to:

Improve chairside diagnostic imaging capability

Increase operational efficiency and patient throughput

Support Oral Surgery and specialty dental procedures

Reduce delays associated with fixed radiographic units

Support expanded evening and Saturday clinic operations

Enhance portability and flexibility for dental providers

Maintain safe radiographic imaging practices

4. Required Equipment Specifications

The contractor shall provide the following:

Eight (8) NOMAD Pro 2 Portable Handheld Intraoral X-Ray System or Equal

Minimum required specifications include:

Portable handheld intraoral X-ray unit

60 kV DC X-ray generator

0.4 mm focal spot size

Integrated radiation shielding/backscatter protection

Rechargeable battery system

Charging cradle and AC/DC power supply

Lightweight ergonomic handheld design

Capability for chairside intraoral imaging

FDA-cleared medical device

Compatible with existing dental imaging workflow and sensors utilized within the Dental Service Line

5. Delivery Requirements

The contractor shall:

Deliver equipment to the Michael E. DeBakey VA Medical Center Dental Service Line

Coordinate delivery with designated DSL personnel

Ensure all items arrive undamaged and operational

Provide all standard manufacturer documentation, manuals, and warranty information

Delivery shall occur within 30 days ARO.

6. Installation and Operational Readiness

The contractor shall ensure the equipment is fully operational upon delivery, including:

Verification of system functionality

Battery charging capability

Operational readiness testing

Inclusion of all required accessories and components

7. Warranty Requirements

The contractor shall provide:

Standard manufacturer warranty coverage

Warranty documentation upon delivery

Technical support contact information

Warranty shall include defects in materials and workmanship under normal clinical use.

8. Place of Performance

Michael E. DeBakey VA Medical Center Dental Service Line 2A-303 Houston, Texas

11. Acceptance Criteria

The Government will consider the requirement complete upon:

Successful delivery of all requested equipment

Verification equipment meets required specifications

Operational functionality confirmation

Receipt of warranty and manufacturer documentation

12. Point of Contact

The contracting officer and/or designated VA POC will serve as the official point of contact for coordination related to this procurement