36C25626Q1097.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Surgical Lights for Operating Room

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q1097

RESPONSE DATE/TIME/ZONE 07-28-2026 15:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson Eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Title: Surgical Lighting for the Operating Room (Dental)

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide surgical lighting for the OR.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide the surgical lighting in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide the OR surgical lighting for the Michael E. DeBakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339113?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by July 28, 2026, at 3:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

The subject line shall read: 36C25626Q1097 - Sources Sought – Surgical Lighting for the OR (Dental) – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.101(c)(2), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK (SOW)

Surgical Lights (OMFS) OR - Dental Service Line

Michael E. DeBakey VA Medical Center (MEDVAMC) Dental Service Line (DSL)

1. Background The current surgical lighting system has reached end-of-life and no longer provides consistent illumination required for OMFS procedures. The Dental Service Line has expanded surgical capacity under the Fee Basis Initiative, increasing demand for reliable, high-quality OR equipment. Replacement is necessary to maintain patient safety, ensure compliance with clinical standards, and support increased surgical volume.

2. Scope of Work The contractor shall provide all labor, materials, equipment, and supervision necessary to remove, replace, install, test, and ensure full operational functionality of the surgical lighting system in the OMFS Operating Room within the Dental Service Line.

The objective is to replace the existing Stryker Accend Surgical Lights with a new system (same or equivalent model) that meets current clinical, safety, and operational standards.

3. Requirements:

3.1 Equipment Requirements

The contractor shall provide a surgical lighting system that meets or exceeds the following:

High-intensity, adjustable white LED illumination Shadow reduction technology (dual reflector or equivalent) Sterile, ergonomic handle controls Adjustable positioning with smooth maneuverability Ceiling-mounted or compatible mounting system Compliance with VA, OSHA, and Joint Commission standards Energy-efficient and low-heat output design Compatibility with existing OR infrastructure (electrical and structural)

3.2 Removal & Disposal

Safely disconnect and remove existing surgical lighting equipment Properly dispose of equipment in accordance with federal, state, and VA environmental regulations Coordinate removal to minimize disruption to clinical operations

3.3 Installation

Install new surgical lighting system in designated OMFS OR Dental Service Line 2A-303 Ensure proper mounting, alignment, and secure installation Coordinate with Biomedical Engineering and Facilities Management Service (FMS)

Perform installation during non-peak hours or weekends, if required, to avoid operational disruption

3.4 Testing & Certification

Conduct full operational testing upon installation Verify illumination levels, positioning, and functionality Ensure system meets manufacturer specifications and clinical requirements Provide documentation of testing and certification of readiness for clinical use

3.6 Warranty & Maintenance

Provide manufacturer warranty Include service support and response time for repairs Provide contact information for technical support

4. Deliverables

The contractor shall provide:

New surgical lighting system (fully installed and operational) Installation and testing documentation User manuals and technical documentation Warranty documentation (if applicable)

5. Period of Performance

Estimated timeframe: 30–60 days from award Installation shall be scheduled in coordination with Dental Service Line leadership to minimize disruption to patient care

6. Place of Performance

Michael E. DeBakey VA Medical Center Dental Service Line – OMFS Operating Room 2A-303 Houston, TX 77030

7. Government-Furnished Property (if applicable)

The Government will provide access to the facility and coordination with internal departments (Biomedical Engineering, FMS). No other equipment or materials will be furnished unless otherwise specified.

8. Security & Compliance Requirements

Contractor personnel must comply with all VA security, infection control, and safety policies

Vendor check-in procedures must be followed at all times Work must adhere to Joint Commission (JC), OSHA, and VA directives

9. Acceptance Criteria

The Government will accept the work upon:

Successful installation and testing of equipment Verification that lighting meets clinical performance standards Completion of staff training Submission of all required documentation

10. Point of Contact (POC)

Dental Service Line Administrative Executive / COR Biomedical Engineering Representative Facilities Management Service (FMS) Representative

11. Special Considerations

Work must not interfere with scheduled surgical cases Infection control measures must be strictly followed in the OR environment Any delays or issues must be immediately communicated to the COR