36C25626Q1075-Surgical Lights and Booms- 07 28 26.pdf

A.1 COMBINED SYNOPSIS/SOLICITATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR part 12, where quotations will be compared to one another to determine which provides the best benefit to the Government.

2. The combined synopsis/solicitation number is 36C25626Q1075.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2026-01 (eff. 03/13/2026) ) FAR Deviation APR 2026 (eff. 04/23/2026)

VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition

Policy Flash 26-30 eff. 05/12/2026).

4. This requirement is a total set-aside for certified Service-Disabled-Veteran-Owned Small

Businesses (SDVOSBs). The North American Industry Classification System number is 339112 with a size standard of 1000.

5. Place of Performance:

VA Gulf Coast Veterans Health Care System

400 Veterans Ave

Biloxi, MS 39531

6. Period of Performance: 08-31-2026-12-31-2026

7. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on August

6, 2026.

8. Quotes are due no later than August 19, 2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

9. Site Visit: The Government will host a site visit on August 4, 2026 (Tuesday).

Offerors are strongly encouraged to attend to familiarize themselves with local conditions that may affect performance and pricing. Site visit is for all interested offerors prior to quotation submission. This ensures all vendors can assess ceiling structure, med gas routing, conduit pathways, lighting locations, network connections, and integration requirements.

Attendance is not required to submitting a quotation. The Government will post a written summary of questions and answers (Q&A) and any clarifying information resulting from the site visit for all prospective offerors.

mailto:anthony.marion2@va.gov

Offerors are responsible for satisfying themselves regarding site conditions and constraints.

Failure to inspect the site will not constitute grounds for a claim after award.

Date: August 4, 2026 (Tuesday).

Time: Promptly at 1:00pm Central Standard Time

Location: VA Gulf Coast Veterans Health Care System –

Building 30, 1st Floor (PreOp Checkin)

400 Veterans Ave, Biloxi, MS 39531

RSVP: Email anthony.marion2@va.gov/ Shanna.Jenkins@va.gov by with:

(a) Company name

(b) attendee names

(c) phone

(d) email.

POC on site: Shanna Jenkins, (228) 523 5360, Shanna.Jenkins@va.gov

Attendance: Highly ENCOURAGED. No other site visits will be offered.

Questions: Submit within 48 hours after the site visit to anthony.marion2@va.gov.

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

36C25626Q1075

Table of Contents

A.1 COMBINED SYNOPSIS/SOLICITATION

SECTION B - CONTINUATION OF COMBINED SYNOPSIS /SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK (SOW)

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ...17

SECTION C - CONTRACT CLAUSES

C.1 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (NOV 2025) (DEVIATION)

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION) ALTERNATE I (NOV 2025)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.5 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.237-1 SITE VISIT (APR 1984)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF COMBINED SYNOPSIS

/SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Anthony Marion

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] After Delivery, Installation and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 EA __________________ __________________

Equipment Boom Assemblies Rooms 1–4 — primary/secondary arms;

distributor panels/rails; shelves/drawers; electromechanical braking w/ friction backup; 340° rotation; payload =650 lb; matched gas/electrical/data outlets; delivery to four rooms. Rooms (Identifiers):

OR 1, OR 2, OR 3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

Surgical Lighting Systems (Brand Name or Equal), Rooms 1–4 — dual

LED heads; 160,000 lux; CRI =97; selectable CCT

(3500K/4000K/4500K/5000K); laminar-flow openings; backup electronics; sterile capacitive-touch handle; manual light-field diameter;

delivery to four rooms. Rooms (Identifiers): OR 1, OR 2, OR 3, OR 4.

(See sub-CLINs 0002AA–0002AB for camera configuration and pricing.)

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0002AA

8.00 EA __________________ __________________

Camera-ready lightheads (no camera installed) — configuration and features as per SOW section 5.2; Rooms 1–4

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0002AB

Integrated in-light HD camera kit (optical + digital zoom, network-ready), compatible with facility routing/recording (VaultStream/ EasySuite IP), per SOW section 5.2

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Horizontal “Hammerhead” Anesthesia Booms (Brand Name or Equal), Rooms 1–4 — width =30"; 340° rotation; electromechanical braking + backup friction; seamless cleanable design; support up to 12 gases & 16 duplexes; retrofit to existing structural plates. Rooms (Identifiers): OR 1, OR 2, OR 3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

4.00 JB __________________ __________________

De-installation/Installation/Integration (Turnkey), Rooms 1–4 — removal of legacy booms/lights; installation using current mounting structure;

minor configuration changes by COR; integrated video routing/controllers/plates/monitors/cabling; commissioning; room-specific

“as-built” diagrams for four rooms. Rooms (Identifiers): OR 1, OR 2, OR

3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Med-Gas & Electrical Work, Rooms 1–4 — modify risers; add four (4) new circuits per room; disconnect/reconnect existing circuits; new conduit runs per integration drawings; relocate wall light controls (patch/paint);

install nurse station/integration rack. Rooms (Identifiers): OR 1, OR 2, OR 3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Infection Control & Containment (ICRA Class IV), Rooms 1–4 — containment; floor protection per site policy; ram board diffusers;

environmental protections; daily cleaning/documentation across four rooms. Rooms (Identifiers): OR 1, OR 2, OR 3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

1.00 JB __________________ __________________

Training shall cover up to [_15_] clinical users per session across all shifts, plus [_6_] Biomed/IT staff; offerors shall price two (2) standard sessions and one (1) refresher within the first year

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Warranty/Support — minimum 1-year warranty (parts/labor) for equipment; OEM remote support capability; urgent OR escalation procedures (coverage across four rooms). Rooms (Identifiers): OR 1, OR

2, OR 3, OR 4.

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Project Management (PMO) — overall schedule coordination; submittals;

safety; quality; stakeholder meetings; closeout package (multi-room).

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Disposal/Removal Logistics — transport and disposal of lights and booms

Contract Period: Base

POP Begin: 08-31-2026

POP End: 12-31-2026

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Gulf Coast Veterans Health Care

System, Biloxi, MS

400 Veterans Ave

Bldg 26

USA

4.00 08-31-26-12-31-26

MARK FOR: Shanna Jenkins

(228) 523-5360

Shanna.jenkins@va.gov

FOB: DESTINATION

0002 SHIP TO: Gulf Coast Veterans Health Care

System, Biloxi, MS

400 Veterans Ave

Bldg 26

0002AA SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

8.00 08-31-26-12-31-26

0002AB SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0003 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0004 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0005 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0006 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

MARK FOR: Shanna Jenkins

0007 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

1.00 08-31-26-12-31-26

0008 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0009 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0010 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

B.4 STATEMENT OF WORK (SOW)

STATEMENT OF WORK (SOW)

Surgical Lighting and Equipment Booms

1. Purpose: The purpose of this procurement is to replace aging surgical lights and equipment booms in four operating rooms at the VA Gulf Coast Veterans Health Care System

(VAGCVHCS) in Biloxi, MS. The existing systems exhibit mechanical drift, insufficient illumination, workflow inefficiencies, and lack full compatibility with the facility’s integrated video environment. This requirement includes supply, installation, integration, testing, and training for the solutions that meet all salient characteristics defined in this SOW. Any new surgical lighting/boom solution shall seamlessly integrate with VaultStream and EasySuite IP, without disrupting the active environment. The OEM/offeror shall demonstrate compliance with

Section 5 (functional/technical requirements) in its technical quote.

Compatibility may be achieved via standard IP/SDI/HDMI protocols and vendor agnostic interfaces; no proprietary coupling is required beyond meeting SOW salient characteristics.

2. Background: The facility’s existing Skytron surgical booms and lighting no longer meet operational, workflow, infection‑control, or mounting requirements. The current OR video‑integration stack Olympus VaultStream and EasySuite IP will remain in service.

Compatibility may be achieved via standard IP/SDI/HDMI protocols and vendor agnostic interfaces; no proprietary coupling is required beyond meeting SOW salient characteristics.

2.1 Brand names mentioned in Section 2 are provided solely to describe the facility’s installed base and integration context. They do not establish a brand preference or restriction. Offerors may propose any products that fully meet the performance-based salient characteristics in SOW section 5; the Government will evaluate only against those salient characteristics and the offeror’s submitted evidence.

3. Scope. The contractor shall provide all labor, equipment, materials, and services necessary to:

• Supply surgical lights and booms meeting all defined salient characteristics.

• Remove legacy booms/lights and dispose or stage equipment as directed.

• Install new booms and lights using existing ceiling structural plates and mounting infrastructure.

• Provide all conduit, circuits, med-gas connection updates, and integration racks required.

• Deliver turnkey project management, engineering planning, site coordination, testing, training, documentation, and warranty support.

The contractor shall not rely on vendor-specific ecosystem requirements unless the need is directly supported by salient characteristics.

Compatibility may be achieved via standard IP/SDI/HDMI protocols and vendor‑agnostic interfaces; no proprietary coupling is required beyond meeting SOW salient characteristics.

4. Performance-Based Requirement (Salient Characteristics): The Government is procuring

OR surgical lights and equipment booms using performance-based specifications. Offerors shall propose products that fully conform to the salient physical, functional, and performance characteristics in SOW section 5.

4.1. Submittals. Offerors shall provide descriptive literature (datasheets, drawings, brochures) and a feature-by-feature crosswalk showing how the proposed product(s) meet each SOW section 5 salient. The Government will evaluate technical acceptability solely on the information furnished in the quotation (or reasonably available and identified in the quotation). Failure to demonstrate conformance with each salient will render the quotation technically unacceptable.

Offerors shall follow section E.1 Conformance to Salient Characteristics and submit the required crosswalk/literature

5. Salient Characteristics

5.1. Equipment Booms (Ceiling-Mounted) -Mandatory characteristics/functionalities:

Structural & Performance Requirements

• Load capacity ≥ 650 lbs

• Rotation capability: ≥ 340°

• Torque rating ≥ 520 lbs-in

• Electromechanical braking with secondary friction backup system

• Modular rails: Minimum 8 accessory rails

• Boom shelves: 3–6 shelves, rated ≥ 150 lbs each

• Drawer payload ≥ 25 lbs

• Hinged access door for internal components

• Gas outlets: oxygen, medical air, vacuum, WAGD; outlet housings matched to boom manufacturer

• Capability to add integrated patient-lift track (if required by future expansion)

Materials & Structure

• Arms: high-strength powder-coated aluminum

• Bearing housings: zinc-plated steel

• Console: anodized aluminum extrusions with powder-coated steel panels

• Infection-control compliant smooth surfaces; removable upper covers for service access

5.2. Surgical Lights

Optical Requirements

• LED surgical lights with ≥ 80 main LEDs and ≥ 320 support LEDs

• Illumination intensity: 160,000 lux

• Diameters between 29″–31″

• Adjustable color temperatures: 3500K, 4000K, 4500K, 5000K

• Manual field diameter adjustment (7.6″–12″)

• CRI ≥ 97 and R9 rendering capability

• Low-heat, long-life LEDs rated ≥ 60,000 hours

• Shadow dilution and depth-enhancement lighting capabilities

Controls & Redundancy

• Sterile-handle capacitive touch ON/OFF and brightness controls

• Backup circuit board for continuity

• Five (5) brightness levels, including Endo Mode at 5%

Environmental & Aerodynamic Requirements

• Minimum of four laminar flow inlets

• Smooth, cleanable, infection-control-compliant surfaces

• Boom shall support a minimum of two 32 inch monitors

• Surgical lighting system shall be available with integrated, network‑ready in‑light HD camera, including optical and digital zoom and compatibility with the facility’s video routing and recording systems. Lightheads shall be offered with camera, camera‑ready, and non‑camera options to allow configuration flexibility

5.3. Anesthesia Boom – Hammerhead Configuration

• Width ≤ 30″

• Rotation: ≥ 340° (non-twist internal wiring protection)

• Gas outlets: ≥ 12

• Electrical receptacles: ≥ 16 duplexes

• Total boom weight ≤ 575 lbs; payload total ≤ 1110 lbs

• Retrofit compatibility with existing ceiling structural plate (no structural modifications)

• Vertical and horizontal movement with two control handles

• Infection-control design, removable covers

Compatibility with the installed video platform (VaultStream/EasySuite IP) may be achieved via standard interfaces (e.g., IP/SDI/HDMI) without proprietary dependencies, provided all salient characteristics are met

6. Installation Requirements: Contractor shall conduct pre‑installation engineering visits and coordination with COR, Surgery, Biomed, and IT. Provide architectural “as‑built” drawings showing device locations, network interfaces, power, med‑gas routing, and mounting schematics.

Install new circuits (minimum four per OR), conduit, and relocate wall controls where required.

Modify med‑gas risers as needed for boom integration. Provide containment and infection‑control compliance (ICRA Class IV), ram‑board floor protection, dust barriers, and cleanup.

7. Site Visit: The Government will host a site visit on August 4, 2026 (Tuesday).

Offerors are strongly encouraged to attend to familiarize themselves with local conditions that may affect performance and pricing. Site visit is for all interested offerors prior to quotation submission. This ensures all vendors can assess ceiling structure, med gas routing, conduit pathways, lighting locations, network connections, and integration requirements.

Attendance is not required to submitting a quotation. The Government will post a written summary of questions and answers (Q&A) and any clarifying information resulting from the site visit for all prospective offerors.

Offerors are responsible for satisfying themselves regarding site conditions and constraints.

Failure to inspect the site will not constitute grounds for a claim after award

Date: August 4, 2026 (Tuesday).

Time: Promptly at 1:00pm Central Standard Time

Location: VA Gulf Coast Veterans Health Care System –

Building 30, 1st Floor (PreOp Checkin)

400 Veterans Ave, Biloxi, MS 39531

RSVP: Email anthony.marion2@va.gov/ Shanna.Jenkins@va.gov by with:

(a) Company name

(b) attendee names

(c) phone

(d) email.

POC on site: Shanna Jenkins, (228) 523 5360, Shanna.Jenkins@va.gov

Attendance: Highly ENCOURAGED. No other site visits will be offered.

Questions: Submit within 48 hours after the site visit to anthony.marion2@va.gov.

Attendance is not a prerequisite to submitting a quotation. The Government will post a written summary of questions and answers (Q&A) and any clarifying information resulting from the site visit for all prospective offerors.

Offerors are responsible for satisfying themselves regarding site conditions and constraints.

Failure to inspect the site will not constitute grounds for a claim after award

8. Testing and Acceptance: Contractor shall perform functional testing of all booms, lights, gas outlets, electrical interfaces, brake systems, and rotation capabilities. Contractor shall validate all video/display routing functions. Contractor shall provide final acceptance checklist jointly with

COR.

9. Training: Contractor shall provide on-site clinical user training for all shifts, super-user training, technical training for Biomedical Engineering/ IT and one refresher session within the first year post-installation.

10. Warranty & Service: Minimum requirements:

• One-year full system warranty (parts & labor)

• Five-year manufacturer warranty on lamp heads, holders, and suspension arms

• Remote support with diagnostics dashboard

• Escalation procedures for outages affecting OR availability

11. Period of Performance: Delivery, installation, integration, testing, and acceptance shall occur within 120 calendar days after receipt of order.

12. Deliverables: Include but not limited to:

• As-built diagrams

• Training attendance documentation

• Warranty certificates

• OEM authorization

• Compliance documentation for all salient characteristics

• Safety testing certification (med-gas, electrical)

13. Invoicing & Payment: Invoices shall be submitted in accordance with VAAR 852.232‑72 through Tungsten electronic invoicing. Invoices for payment shall be submitted after delivery, installation and acceptance of equipment and the following information shall appear on invoice:

• Contractor’s name/address/phone number

• Contract XXX

• PO) funding number

• Contract Number: XXXXX, Month and year of service for invoice submitted

• Contract Line Item Number and description of service performed

• Line Item Price(s) being invoiced

• Total invoice amount

• Timeframe of charges included in the invoice

NOTE: Invoices with any incorrect or incomplete information will be returned to the Contractor for resubmission.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA’s Electronic Invoice Presentment and Payment

System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the

American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

14. Contract Changes: Only the Contracting Officer may authorize modifications. Any instruction outside CO authority is invalid. Contract changes will be executed bi-laterally in http://www.x12.org/ accordance with FAR 52.212-4(d). The Contractor shall communicate with the Contracting

Officer’s Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the

CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

15. Delivery Location

VA Gulf Coast Veterans Health Care System

Warehouse Bldg 26

400 Veterans Ave

Mon–Fri, 7:00 AM – 3:30 PM

16. Government Personnel Observed Holidays: The Government hereby provides notice and

Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

17. Work Hours: The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. Normal work hours are from 7:00am to 3:30pm Monday through

Friday, excluding holidays.

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented

Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval

System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the

Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions.

Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for Online Training for

Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor

Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing

Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day.

On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no

Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing

Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting

Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

(a) During the term of this contract, the Contractor must post an employee notice, of such size and in such form, and containing such content as prescribed by the Secretary of Labor, in conspicuous places in and about its plants and offices where employees covered by the National Labor Relations Act engage in activities relating to the performance of the contract, including all places where notices to employees are customarily posted both physically and electronically, in the languages employees speak, in accordance with 29 CFR 471.2(d) and (f).

(1) Physical posting of the employee notice must be in conspicuous places in and about the Contractor's plants and offices so that the notice is prominent and readily seen by employees who are covered by the

National Labor Relations Act and engage in activities related to the performance of the contract.

(2) If the Contractor customarily posts notices to employees electronically, then the Contractor must also post the required notice electronically by displaying prominently, on any Web site that is maintained by the Contractor and is customarily used for notices to employees about terms and conditions of employment, a link to the Department of Labor's Web site that contains the full text of the poster. The link to the Department's Web site, as referenced in (b)(3) of this section, must read, "Important Notice about Employee Rights to Organize and Bargain Collectively with Their Employers."

(b) This required employee notice, printed by the Department of Labor, may be—

(1) Obtained from the Division of Interpretations and Standards, Office of Labor-Management

Standards, U.S. Department of Labor, 200 Constitution Avenue, NW., Room N-5609, Washington, DC

20210, (202) 693-0123, or from any field office of the Office of Labor-Management Standards or Office of Federal Contract Compliance Programs;

(2) Provided by the Federal contracting agency if requested;

(3) Downloaded from the Office of Labor-Management Standards Web site at http://www.dol.gov/olms/regs/compliance/EO13496.htm; or

(4) Reproduced and used as exact duplicate copies of the Department of Labor's official poster.

(c) The required text of the employee notice referred to in this clause is located at Appendix A, Subpart

A, 29 CFR Part 471.

http://www.dol.gov/olms/regs/compliance/EO13496.htm

(d) The Contractor must comply with all provisions of the employee notice and related rules, regulations, and orders of the Secretary of Labor.

(e) In the event that the Contractor does not comply with the requirements set forth in paragraphs (a) through (d) of this clause, this contract may be terminated or suspended in whole or in part, and the

Contractor may be suspended or debarred in accordance with 29 CFR 471.14 and subpart 9.4. Such other sanctions or remedies may be imposed as are provided by 29 CFR part 471, which implements Executive

Order 13496 or as otherwise provided by law.

(f) Subcontracts.

(1) The Contractor must include the substance of this clause, including this paragraph (f), in every subcontract that exceeds $10,000 and will be performed wholly or partially in the United States, unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to section 3 of

Executive Order 13496 of January 30, 2009, so that such provisions will be binding upon each subcontractor.

(2) The Contractor must not procure supplies or services in a way designed to avoid the applicability of

Executive Order 13496 or this clause.

(3) The Contractor must take such action with respect to any such subcontract as may be directed by the Secretary of Labor as a means of enforcing such provisions, including the imposition of sanctions for noncompliance.

(4) However, if the Contractor becomes involved in litigation with a subcontractor, or is threatened with such involvement, as a result of such direction, the Contractor may request the United States, through the Secretary of Labor, to enter into such litigation to protect the interests of the United States.

(End of Clause)

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the

Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the

Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION) ALTERNATE I (NOV 2025)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal

Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award

Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

https://www.sam.gov

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation

(or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology

Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the

International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal

Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the

Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal

Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal

Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control

Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain

Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense

(DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of

Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

Interconnection arrangement means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connecting a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Kaspersky Lab-covered article means any hardware, software, or service that—

(1) Is developed or provided by a Kaspersky Lab-covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a

Kaspersky Lab-covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky

Lab-covered entity.

Kaspersky Lab-covered entity means—

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

Subsidiary means an entity in which more than 50 percent of the entity is owned directly by a parent corporation or through another subsidiary of a parent corporation.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

Unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft (49 U.S.C. 44801(11)).

Unmanned aircraft system means an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the operator to operate safely and efficiently in the national airspace system (49 U.S.C. 44801(12)).

(b) Prohibitions on providing or using specific products or services in performance of contract. Unless a waiver or exception applies, the Contractor is prohibited from providing any products or services to the

Government or using in the performance of the contract any of the following:

(1) A covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees (section 102 of Division R of the Consolidated Appropriations

Act, 2023 (Pub. L. 117-328));

(2) A Kaspersky Lab-covered article (Section 1634 of Division A of the National Defense

Authorization Act for Fiscal Year 2018 (Pub. L. 115-91));

(3) Covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system (paragraphs (a)(1)(A) of section 889 of the

John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)). This does not prohibit contractors from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Telecommunications equipment that cannot route or redirect user…