36C25626Q1033.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Loading Dock Equipment and Installation

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q1033

RESPONSE DATE/TIME/ZONE 07-17-2026 12pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 3930

NAICS CODE* 333924

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson Eugene.Jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Homepage AGENCY CONTACT’S EMAIL ADDRESS eugene.jackson2@va.gov EMAIL DESCRIPTION POC email address

DESCRIPTION

1. Title: Loading Dock Equipment and Installation

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide and install a Hydraulic Doc Leveler, Truck and Vehicle Restraint System, and a Rolling Steel Door.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide a the loading dock equipment in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide the loading dock equipment and installation for the Michael E. DeBakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in of the Draft SOW (120 Days from date of Award)?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 333924?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by July 17, 2026, at 12:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

The subject line shall read: 36C25626Q1033 - Sources Sought – Loading Dock Equipment and Installation – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the

Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.101(c)(2), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Draft Statement of Work

Hydraulic Dock Leveler (35,000 lb), Truck & Vehicle Restraint System, and Rolling Steel Door

1. Project Overview

Contractor will provide all labor, materials, equipment, and supervision required to furnish and install four loading dock systems, truck and vehicle restrain system and rolling steel doors at the designated dock bay(s):

• 35,000‑lb capacity hydraulic dock leveler 110/220v single phase power pack

• Truck & Vehicle Restraint System

• Rolling Steel Door

Work includes demolition (if required), preparation, installation, electrical connections, testing, training, and final commissioning. Installation within 120 days after award.

2. Pre‑Installation Activities

• Conduct on‑site measurements and confirm existing dock conditions.

• Verify power availability and electrical specifications for all equipment.

• Establish a safe work area with cones, signage, and barricades.

• Remove and dispose of existing dock equipment (leveler, restraint, door) if needed.

• Inspect the dock pit and door opening for structural readiness.

3. Hydraulic Dock Leveler Installation (35,000 lb) 110/220v single phase power pack

• Clean, inspect, and prepare the existing pit.

• Perform minor concrete repair or leveling (if required).

• Place leveler into pit using appropriate lifting equipment.

• Weld or bolt the frame per manufacturer requirements.

• Install hydraulic pumps, cylinders, hoses, and control station.

• Route electrical and hydraulic lines securely.

• Seal perimeter of frame for proper fit and weather protection.

4. Truck & Vehicle Restraint System Installation

• Position and anchor the restraint unit (hydraulic, mechanical, or electromechanical depending on model).

• Install driver and dock communication lights (red/green).

• Mount interior control panel and safety signage.

• Provide wiring from electrical source to restraint controls.

• Interlock with dock leveler and door controls where required.

• Test auto‑engage, release functions, safety sensors, and alarms.

5. Rolling Steel Door Installation 9'0" X 9'0"

• Remove existing overhead door (if applicable).

• Prepare wall opening, guides, mounting points

• Install door hood, curtain, guides, barrel assembly, and bottom bar.

• Mount motor operator and safety devices (photo eyes, sensing edges, etc.).

• Provide electrical wiring for door operators and push‑button stations.

• Balance and adjust door for smooth, reliable operation.

Other Specifications: 2" curved slats, 24-gauge, Chain hoist operation (bracket mounted) Bottom bar, astragal included, coil int mounted above lintel masonry jamb, solid wall jamb, GDS, Face MTD angle out, standard non-insulated, CRT steel, 20 PSF wind load (STD), galvanized and painted gray, curved slat, 2” slat, 24 gaslat, right hand, hoist, astragal

6. Electrical Work

• Install conduit, wiring, junction boxes, and disconnects (as required).

• Make final connections to hydraulic pump, restraint controls, and door operator.

• Verify that all equipment meets NEC standards and manufacturer specifications.

• Test all safety interlocks and emergency shutoff features.

7. Integration & System Commissioning

• Verify integrated operation between the dock leveler, restraint, and door (interlock sequence).

• Test full functionality under load and simulate truck engagement.

• Confirm communication lights and safety systems work as intended.

• Perform final adjustments to ensure reliable and safe operation.

8. Training & Documentation

• Provide hands‑on operator training for facility personnel.

• Deliver manufacturer manuals, warranty documentation, and maintenance requirements.

9. Cleanup & Closeout

• Remove debris, old components, and packaging materials.

• Leave work areas clean and free of hazards.

• Conduct a final walkthrough with facility representatives.

10. Exclusions (unless specified otherwise)

• Structural concrete modifications or complete pit reconstruction.

• Electrical service upgrades beyond providing power to equipment.

• Fire alarm or building automation system tie‑ins.