36C25626Q0977.docx

SUBJECT*

Mold Abatement Building #58 Contract

GENERAL INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer D. Rene' Impey rene.impey@va.gov 228-523-4747

PLACE OF PERFORMANCE

Network Contracting Office 16

Eugene Towbin Medical Center

2200 Fort Roots Drive

North Little Rock AR

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY.

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Gulf Coast Veterans Health Care System is seeking preferably Service-Disabled Veteran Owned Small Businesses (SDVOSB), or Small Businesses (but will accept other than small business for market research purposes), capable of providing mold abatement services for the Central Arkansas Veterans Healthcare System, Building 58, Little Rock, AR. It is noted that Limitations on Subcontracting requirements will apply to a future solicitation and contract for this requirement. Contractors who are contemplating their interest and/or participation in this procurement should familiarize themselves with these requirements as adherence will be required.

See DRAFT Scope of Work for detailed description of services.

The NAICS code is 562910 Remediation Services and the Size Standard is $25.0M. Responses must be received by no later than 12:00 p.m. Central Time, Tuesday, July 7, 2026. Responses shall be emailed to rene.impey@va.gov. Facsimile or Telephonic responses will not be accepted. Responses shall contain Capabilities Statements to include the following:

Contractors shall also provide the following:

Contractor name: ___________________________________________ Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________

UEI #: ______________________________

CAGE Code: _______________________________

· Proof that you are an authorized dealer and/or any qualifying certifications that may be required to perform the service.

· Is your company considered a small business concern, Small Business (SB), Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Historically Underutilized Business Zone (HUBZone), or 8A concern under the NAICS 562910?

· Does your company have the services available under any Government Wide Agency Contract (GWAC), General Service Administration (GSA), Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA) contract? If so, please identify the contract number for the government to review as part of this Market Research.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM: SAM.gov | Home

· SBA Small Business Search: https://search.certifications.sba.gov/

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov) Sources Sought Notice Sources Sought Notice

Sources Sought Notice

BUILDING #58 MOLD ABATEMENT

Central Arkansas Veterans Healthcare System (CAVHS)

DRAFT Scope of Work

1.1 DESCRIPTION

CAVHS is seeking a vendor that will provide all labor, onsite personnel, and supervision for the mold abatement of Building #58 at the Eugene Towbin Medical Center in North Little Rock, AR, also known as Central Arkansas Veterans Healthcare System.

A. The need for mold abatement has been identified for building #58 a Southeast corner stairwell i Seven total landings ii Six total runs iii A total of four stories of the vertical shaft stairwell 1 Sublevel including crawlspace 2 Basement floor 3 First floor 4 Second floor 5 Third floor b 2nd floor including floors, walls, and ceiling.

i All the Southend including:

1 Offices a 13 total offices b 2,969 ft2 2 Restrooms a 5 total Restrooms b 358 ft2 3 Utility areas, closets, and/or etc.

a 5 total utilities, closets, and/or etc. areas b 240 ft2 4 Main hallways a Eastend to Westend i 773 ft2 b Southend to Northend i 317 ft2 5 2nd Floor Plenum spaces inspect and if needed abate and treat mold impacted areas

1.2 PROJECT REQUIREMENTS

Work for this project requires the contractor to be responsible for supplying all labor, materials, equipment, utilities, miscellaneous items, freight and delivery and all necessary valid licenses for the work summarized as follows:

Hazardous Materials of Mold for Abatement consisting of:

a. Removal of impacted mold areas.

b. Stairwell to remove existing mold includes walls, roof, railing, handrail, cage, stairs. General cleanup of media (if media blasting technique used) and mold contaminated modular 24"X 24" carpet tile throughout.

c. Remove and dispose of loose/damaged mold in stairwell and restrooms.

d. Restrooms and offices to remove existing mold.

e. Apply anti-microbial agent to affected areas.

f. Containment chamber with negative air.

Vendor will be responsible for abatement and cleaning of mold affected areas on walls, floors, and in plenum spaces of Building #58, as well as providing, installing and dismantling scaffolding as needed.

2.0 LOCATION:

This project is at the Eugene Towbin Medical Center campus in North Little Rock, AR. The address is 2200 Fort Roots Drive, North Little Rock, AR 72114.

3.0 OCCUPATIONAL SAFETY & HEALTH:

All work shall be done per the applicable OSHA federal, state, and local regulations, i.e., OSHA 29 CFR Part 1910 and 29 CFR Part 1926 including: 1926.453 Scaffolds and 1910.134 Respiratory Protection.

4.0 ACCEPTABLE WORK HOURS:

Work will be performed between the hours of 0600-1700, five (5) days per week, Monday through Friday. Service is not required during federal holidays, unless an emergency arises.

5.0 NATIONAL HOLIDAYS: The holidays observed by the Federal Government are:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

Any other day specifically declared to be a national holiday per Federal, Statue, Executive Order or by the President of the United States.

E. GENERAL INFORMATION

a. Quality Control. The successful Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The successful Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

b. Quality Assurance. The COR will periodically evaluate the Contractor’s performance to ensure that contracted services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from CAVHS personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at CAVHS. The Government shall be responsible for initially validating customer complaints. The COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). It is expected that the Contractor will visit the site bi-annually for inspection and review.

c. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Nov 2023), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

d. Conformance Standards. Contract service shall ensure that all work is performed in accordance with Joint Commission, DNR, EPA, DOT, OSHA, and governing federal, local and state regulations, and guidelines. Copies of the Contractor's state, local and federal permits and licenses MUST be provided to the CO with the signed quote as noted the addendum to FAR 52.212-1.

F. CONTRACTOR’S RESPONSIBILITY:

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created during performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by enough technical documentation to permit understanding and use of the records and data.

d. Central Arkansas Veterans Healthcare system and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Central Arkansas Veterans Healthcare system or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Central. Arkansas Veterans Healthcare system. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Central Arkansas Veterans Healthcare system control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Central Arkansas Veterans Healthcare system guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Central Arkansas Veterans Healthcare system policy.

h. The Contractor shall not create or maintain any records containing any non-public Central Arkansas Veterans Healthcare system information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The Central Arkansas Veterans Healthcare system owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Central Arkansas Veterans Healthcare system shall have unlimited rights to use, dispose of or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

G. INSURANCE:

a. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

b. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

c. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

d. Pre-work Orientation:

- In accordance with Joint Commission, the Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics:

1) Fire and Safety.

2) Infection control.

3) Disaster procedures.

4) Transportation routes and general information on the project.

5) Other topics deemed necessary.

6) The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

H. TECHNICAL REQUIREMENTS:

The Contractor shall schedule and perform all service at CAVHS in accordance with the contract, frequency, and work schedule; the approved Contractor Quality Control Plan; and the required reports in accordance with the Deliverables section. All areas which are involved in the collection and disposal services, shall be maintained in a neat, clean, uniform, and safe condition at all times. All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with particular care when near pedestrians. Equipment shall be in working, safe, and good mechanical condition to operate on government property. There shall be no visible oil or chemical spills due to contractor carelessness or inadequate equipment. Areas damaged by the Contractor shall be repaired to meet the appearance of the surrounding area to the satisfaction of the COR at no additional cost to the Government.

I. SECURITY REQUIREMENTS.

a. Physical Security. All vehicles/trucks utilized service must be properly identified with Contractor name.

b. Contractor Personnel. Contractor personnel must wear a common uniform or identification with the Contractor’s name printed in neat and professional manner to be easily visible and readable.

c. Information Security. The Privacy Officer, Info Security Officer, and Records Manager’s statements:

1) The contractor will not have access to VA computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

2) Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

3) Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4) Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5) Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6) The Government Agency owns the rights to all data/records produced as part of this contract.

7) The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver enough technical documentation with all data deliverables to permit the agency to use the data.

J. CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COR).

Trent Gephardt at (501) 257-1213, is the COR and is designated to represent the Contracting Officer in furnishing technical guidance regarding the work being performed under this contract.

K. DELIVERABLES:

a. Permits Needed - Offeror must submit copies of all current permits required in the normal operation of its business.

b. Evidence of Insurance Coverage – Offeror must provide evidence of insurance coverage/certificate of insurance.

L. APPLICABLE DOCUMENTS, STANDARDS, LAWS AND/OR REGULATIONS.

The following are a list of various applicable standards, policies, regulations, and/or governing bodies. This list is not all-inclusive; therefore, it is the responsibility of the contractor to ensure all applicable standards, policies, regulations, and/or governing A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

C. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

1. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substance.

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