36C25626Q0944 SURGICAL TABLES.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Surgical Tables

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39216

SOLICITATION NUMBER* 36C25626Q0944

RESPONSE DATE/TIME/ZONE 06-25-2026 12:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Michael E. DeBakey VA Medical Center

2002 Holcomb Blvd

Houston, Texas

POINT OF CONTACT*

Contract Specialist

Tabitha Crosby

Tabitha.Crosby@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcomb Blvd

Houston, Texas

77030

POSTAL CODE USA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Tabitha.Crosby@va.gov

EMAIL DESCRIPTION 36C25626Q0944 - RFI SURGICAL TABLES

DESCRIPTION

This is a source sought notice/request for information only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement.

See attached document(s):

-36C25626Q0944 - Request for Information (RFI)

-Statement of Works (SOW)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Surgical Tables

2. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Veterans Health Care System of the Ozarks VA Medical Center (MEDVAMC) located in Fayetteville, AR has a requirement for four (4) Surgical Tables to replace aging surgical tables and ensure continued safe, efficient surgical operations.

Item # Description/Part Number* Products QTY

1. Table, Surgical, Sliding, Tabletop, Including Pads, Restraint Straps, Headboards with Side Rails.

4 EA

2. Installation 4 EA

The anticipated Small Business Administration (SBA) size standard for the North American

Industry Classification System (NAICS) code is 339113– Surgical Appliance and Supplies

Manufacturing and a standard size of 1000 employees. Product Supply Code (PSC) 6515 –

Medical and Surgical Instruments, Equipment, and Supplies.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business?

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339113 – Surgical Appliance and Supplies Manufacturing and a standard size of 1000 employees. Product Supply Code (PSC) 6515– Medical and Surgical

Instruments, Equipment, and Supplies.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

b. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement? The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possesses the capability to fulfill this requirement.

Contractors shall also provide the following:

Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________

UEI #: ______________________________

CAGE Code: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 339113 NAICS code?

• Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

g. Vendors specify where the products are manufactured.

If so, please identify the contract number for the government to review as part of this Market Research.

4. Opportunity/Market Pricing: MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. Contractor shall provide answers to all questions requested and shall possess the ability to provide all requirements and objectives per the DRAFT STATEMENT OF

OBJECTIVES.

5. RFI responses are due by 12:00 pm Central Standard Time on June 25, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to tabitha.crosby@va.gov

The subject line shall read: RFI 36C25626Q0944 – Surgical Tables

NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

6. Contact Information:

Tabitha Crosby tabitha.crosby@va.gov

See attached document: Statement of Objectives – Surgical Tables

See attached document: DRAFT SOW Surgical Tables mailto:tabitha.crosby@va.gov mailto:tabitha.crosby@va.gov

Statement of Work (SOW) Surgical Tables and Accessories

1. Introduction This Statement of Work (SOW) defines the requirements for the open market procurement of four surgical tables and associated accessories for the VA Medical Center Fayetteville.

The purpose is to replace aging surgical tables and ensure continued safe, efficient surgical operations.

2. Background The facility requires modern surgical tables with advanced articulation, sliding top functionality, and compatibility with standard surgical accessories. Existing equipment has exceeded lifecycle expectations and must be replaced to maintain operational readiness.

3. Objectives The objective of this acquisition is to procure surgical tables that meet performance, safety, and reliability standards, while remaining brand-neutral to allow full and open competition.

4. Scope of Work Contractor shall provide all labor, equipment, accessories, delivery, installation, calibration, training, and documentation required to place four surgical tables into full clinical service.

5. Contract Type – Open Market This procurement will be performed under open market procedures. Vendors must be registered in SAM and comply with applicable FAR and VAAR regulations.

DRAFT

6. Applicable Regulations The contractor must comply with all Federal Acquisition Regulations (FAR), VA Acquisition Regulations (VAAR), OSHA requirements, NFPA codes, and VA Handbook directives.

7. Salient Characteristics Offered tables must meet minimum brand-neutral requirements including sliding tabletop (≥26 inches travel), min. lift capacity 1000 lbs, articulation capacity ≥800 lbs, height range 23–41 inches, full articulation capability, stainless steel construction, removable sections, safety features, and compatibility with standard OR accessories.

8. Required Quantities and Items Four (4) surgical tables with associated pads, armboards, straps, head/back/leg sections, power cables, and required installation hardware.

9. Site Preparation Contractor shall coordinate delivery and installation with Biomedical Engineering. Facility will provide electrical outlets; contractor must inspect site prior to installation.

10. Delivery Requirements Delivery must occur within 120 days of award. Equipment shall arrive packaged to prevent damage and must comply with shipping and handling standards.

11. Installation & Acceptance Installation includes uncrating, positioning, setup, calibration, testing, and certification.

Acceptance occurs after successful testing and staff validation.

12. Training Contractor shall provide on-site training for clinical and technical staff covering table operation, safety procedures, and basic troubleshooting.

13. Warranty & Maintenance A one-year minimum warranty covering parts and labor is required. Preventive maintenance instructions must be included and must not require proprietary service contracts.

14. Quality Assurance & Inspection VA Biomedical Engineering will inspect installed equipment to ensure compliance with specifications before acceptance.

15. Invoicing & Payment Invoices shall be submitted electronically through the Tungsten Network. Payment terms follow VA standard Net 30 rules.

16. Records Management All contractor-created records related to this contract are Federal records and must comply with 44 U.S.C., VA Directive 6300, and applicable NARA policies.

17. Privacy & Information Security Contractor must comply with VA Handbook 6500, ensure all systems and components introduced are malware-free, and ensure no VA data is stored outside approved systems.

18. Risk & Safety Management Contractor must comply with OSHA, VA safety policies, and ensure equipment installation meets all applicable codes.

19. Period of Performance Delivery, installation, and training shall be completed within 120 days after receipt of order.

20. Packaging & Shipping All equipment shall be delivered in original manufacturer packaging with protective materials preventing damage.

21. Contractor Personnel & Badging All contractor personnel must obtain VA-issued badges and comply with access control requirements.

22. Constraints Work must be performed during normal business hours unless otherwise approved. No disruption to clinical operations may occur.

23. Evaluation Criteria Award will be made based on technical capability, ability to meet salient characteristics, delivery schedule, past performance, and price.

24. Appendices Appendix A: Provided Salient Characteristics Appendix B: Delivery and Installation Checklist. DRAFT