S02 - 36C25626Q0909 Combined.pdf

36C25626Q0909

A.1 COMBINED SYNOPSIS/SOLICITATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, Simplified Acquisition Procedures for

Certain Commercial Items and FAR Part 16 Types of Contracts as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the

Government.

2. The combined synopsis/solicitation number is 36C25626Q0909.

3. Solicitation documents and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation APR 2026 (eff.

04/23/2026) VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025)

Acquisition Policy Flash 26-30 eff. 05/12/2026)

4. This requirement is un-restricted. The North American Industry Classification System number is 334516 with a size standard of 1000 EMP.

5. Place of Performance:

Central Arkansas Veterans Healthcare System

John L. McClellan Memorial Veterans' Hospital

4300 W. 7th St.

Little Rock, AR 72205

6. Period of Performance: Five (5) Years

7. All questions regarding this solicitation shall be submitted via email to Contracting Specialist, T Miller at t.miller@va.gov no later than 3:00 PM CST by 06/22/2026.

8. Quotes are due no later than 07/03/2026 at 3:00 PM CST and shall be submitted electronically via e-mail to the Contracting Specialist, T Miller at t.miller@va.gov.

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

mailto:t.miller@va.gov mailto:t.miller@va.gov

Table of Contents

A.1 COMBINED SYNOPSIS/SOLICITATION

SECTION B - CONTINUATION OF COMBINED SYNOPSIS /SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.7 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

SECTION B - CONTINUATION OF COMBINED SYNOPSIS

/SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist 36C256 T. Miller t.miller@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(1) Orders may be issued by mail, email, or facsimile.

(2) Orders may only be placed by warranted contracting officers of VHA NCO 16.

(3) Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.

(4) All quantities listed in the price schedule are estimated quantities. Contractor shall invoice for actual quantities expended, not estimated quantities.

(5) The guaranteed minimum award amount for this contract is $125.00.

(6) The maximum aggregate value of orders that can be placed under this contract is $850,000.00. This amount shall not be exceeded by any individual order, or combination of orders placed. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

(7) Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

EA

BPX2200,ANALYZER SYSTEM

Contract Period: Base

POP Begin: 08-01-2026

POP End: 07-31-2031

PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory

Instrument Manufacturing

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

Supplies

MANUFACTURER PART NUMBER (MPN): br6600000RM

BPX Bag Waste Biohazard 14x19 br6600820

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): br6600820

135.00

KT

BioPlex 2200 Syphilis Total & RPR Reagent Pack 12000650

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000650

45.00

BioPlex 2200 ToRC IgM Reagent Pack 12000670

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000670

35.00

BPX2200 Lyme Total 200 Tests 12000876

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000876

350.00

BioPlex 2200 ANA Screen Reagent Pack 6651150

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651150

65.00

BioPlex 2200 EBV IgG Reagent Pack 6651250

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651250

BioPlex 2200 EBV IgM Reagent Pack 6651350

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651350

50.00

BioPlex 2200 ToRC IgG Reagent Pack 6651650

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651650

BioPlex 2200 Vasculitis Reagent Pack 6651850

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651850

0011 55.00 KT __________________ __________________

BioPlex 2200 APLS IgG Reagent Pack 6651950

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6651950

55.00

BioPlex 2200 APLS IgM Reagent Pack 6652050

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6652050

BioPlex 2200 APLS IgA Reagent Pack 6652150

MANUFACTURER PART NUMBER (MPN): 6652150

55.00

BioPlex 2200 Celiac IgG Reagent Pack 6652250

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6652250

BioPlex 2200 Celiac IgA Reagent Pack 6652350

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6652350

95.00

BioPlex 2200 MMRV IgG Reagent Pack 6652450

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6652450

45.00

BioPlex 2200 Anti-CCP Reagent Pack 6653250

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6653250

BioPlex 2200 HSV-1 & HSV-2 IgG Reagent Pack 6653350

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6653350

0019 35.00 KT __________________ __________________

BioPlex 2200 HIV Ag-Ab Reagent Kit 6653455

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6653455

BioPlex 2200 25-OH Vitamin D Reagent Pack 6653750

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6653750

170.00

Instrument Wash Buffer 6600818

MANUFACTURER PART NUMBER (MPN): 6600818

Manual Rgt.PK Piercer HIV BPX 6600306

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6600306

135.00

BG

Reaction Vessels 6602003

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6602003

SE

BioPlex 2200 Syphilis Total & RPR Calibrator Set 12000651

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000651

BioPlex 2200 ToRC IgM Calibrator Set 12000677

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000677

20.00

BioPlex 2200 Lyme Total Calibrator Set 12000877

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000877

0027 25.00 EA __________________ __________________

BPX2200 Sample Dilution Buffer 12006863

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12006863

5.00

BPX Sodium Hydroxide 1N 6600578

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6600578

85.00

BX

Instrument Sheath Fluid 6600817

MANUFACTURER PART NUMBER (MPN): 6600817

40.00

BioPlex 2200 ANA Screen Calibrator Set 6631101

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631101

40.00

BioPlex 2200 EBV IgG Calibrator Set 6631200

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631200

BioPlex 2200 EBV IgM Calibrator Set 6631300

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631300

BioPlex 2200 ToRC IgG Calibrator Set 6631600

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631600

BioPlex 2200 Vasculitis Calibrator Set 6631800

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631800

0035 65.00 SE __________________ __________________

BioPlex 2200 APLS IgG Calibrator Set 6631900

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631900

BioPlex 2200 APLS IgM Calibrator Set 6632000

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632000

BioPlex 2200 APLS IgA Calibrator Set 6632100

MANUFACTURER PART NUMBER (MPN): 6632100

BioPlex 2200 Celiac IgG Calibrator Set 6632200

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632200

BioPlex 2200 Celiac IgA Calibrator Set 6632300

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632300

BioPlex 2200 MMRV IgG Calibrator Set 6632400

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632400

BioPlex 2200 Anti-CCP Calibrator Set 6633200

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633200

BioPlex 2200 HSV-1 & HSV-2 IgG Calibrator Set 6633300

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633300

0043 20.00 SE __________________ __________________

BioPlex 2200 HIV Ag-Ab Calibrator Set 6633405

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633405

BioPlex 2200 25-OH Vitamin D Calibrator Set 6633700

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633700

PG

Instrument Detector Calibration Pack 6660001

MANUFACTURER PART NUMBER (MPN): 6660001

Instrument Detector Clean Pack 6660002

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6660002

Instrument Probe Cleaning Solution 6660003

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6660003

BioPlex 2200 Syphilis Total & RPR Control Set 12000653

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000653

BioPlex 2200 ToRC IgM Control Set 12000678

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000678

BioPlex 2200 Lyme Total Control Set 12000879

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000879

0051 35.00 SE __________________ __________________

BioPlex 2200 ANA Screen Control Set 6631131

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631131

BioPlex 2200 EBV IgG Control Set 6631230

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631230

BioPlex 2200 EBV IgM Control Set 6631330

MANUFACTURER PART NUMBER (MPN): 6631330

BioPlex 2200 ToRC IgG Control Set 6631630

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631630

BioPlex 2200 Vasculitis Control Set 6631830

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631830

BioPlex 2200 APLS IgG Control Set 6631930

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6631930

BioPlex 2200 APLS IgM Control Set 6632030

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632030

BioPlex 2200 APLS IgA Control Set 6632130

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632130

0059 35.00 SE __________________ __________________

BioPlex 2200 Celiac IgG Control Set 6632230

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632230

BioPlex 2200 Celiac IgA Control Set 6632330

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6632330

BioPlex 2200 MMRV IgG Control Set 6632430

MANUFACTURER PART NUMBER (MPN): 6632430

BioPlex 2200 Anti-CCP Control Set 6633230

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633230

BioPlex 2200 HSV-1 & HSV-2 IgG Control Set 6633330

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633330

10.00

BioPlex 2200 HIV Ag-Ab Control Set 6633435

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633435

15.00

BioPlex 2200 25-OH Vitamin D Control Set 6633730

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6633730

BP22 Probe Reagent Sample SS RoHS 12000449

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 12000449

0067 1.00 EA __________________ __________________

BPX Battery UPS US Only 6600535

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6600535

BPX Syringe w/Teflon Seal 2.5mL 6600809

PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and

MANUFACTURER PART NUMBER (MPN): 6600809

BPX Seal Probe 10Pk RoHS 6601058-10

MANUFACTURER PART NUMBER (MPN): 6601058-10

BRiCare Remote Service and Support Software (1 unit)

BIOPLEX SILVER SERVICE AGREEMT

CylanceProtect

Contract Period: Base

Instrument Manufacturing

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Central Arkansas Veterans

Healthcare System

Pathology and Laboratory

Medicine Service

4300 West 7th Street, Room

2E 155 LR

Little Rock, AR 72205

USA

See CLINS 08/01/2026 –

07/31/2031

B.4 STATEMENT OF WORK

Bio-Rad BioPlex 2200 (Brand Name or Equal) Central Arkansas Veterans Healthcare System (CAVHS)

Little Rock, Arkansas

1. Contract Title:

A. BioPlex 2200 Analyzer System, Reagents, Controls, Calibrators, Consumables, Installation, Validation, Training, Maintenance, and Technical Support.

2. Background:

A. The Central Arkansas Veterans Healthcare System (CAVHS), Pathology and Laboratory

Medicine Service (PLMS), requires FDA-cleared BioPlex 2200 analyzer and associated reagents, controls, calibrators, and consumable parts to support high-complexity laboratory testing and to improve operational efficiency and patient outcomes. The BioPlex 2200 systems will integrate with the Veterans Health Information Systems and Technology Architecture (VistA/CPRS) and/or the enterprise electronic health record to support automated result transmission and standardized reporting workflows.

B. Vendors are advised that VA reorganization may necessitate adding additional locations to this contract in the future. Any such additions will be completed by bilateral modification.

C. Current testing for the affected assays is performed using a combination of manual and semi-automated platforms, which limits throughput, increases hands-on time, and can delay result turnaround times.

D. Alternative/ brands equipment must be capable of performing FDA cleared, fully automated, random access, multiplex ANA testing and multiplex infectious disease serology on a single platform.

3. Scope of Work:

A. The Contractor shall provide all equipment, reagents, controls, calibrators, consumable parts, software, labor, installation, validation, training, and ongoing maintenance and technical support necessary to furnish fully functional BioPlex 2200 analyzer system at CAVHS and at any additional VA facilities.

B. CLIN Structure (Average Per Year):

CLIN Description Qty Unit

0001 Syphilis Total & RPR Reagent Pack 27 kit

0002 ToRC IgM Reagent Pack 9 kit

0003 Lyme Total 200 Tests 7 kit

0004 ANA Screen Reagent Pack 70 kit

0005 EBV IgG Reagent Pack 13 kit

0006 EBV IgM Reagent Pack 13 kit

0007 ToRC IgG Reagent Pack 10 kit

0008 Vasculitis Reagent Pack 13 kit

0009 APLS IgG Reagent Pack 11 kit

0010 APLS IgM Reagent Pack 11 kit

0011 APLS IgA Reagent Pack 10 kit

0012 Celiac IgG Reagent Pack 11 kit

0013 Celiac IgA Reagent Pack 13 kit

0014 MMRV IgG Reagent Pack 19 kit

0015 Anti-CCP Reagent Pack 9 kit

0016 HSV-1 & HSV-2 IgG Reagent Pack 10 kit

0017 HIV Ag-Ab Reagent Kit 7 kit

0018 25-OH Vitamin D Reagent Pack 7 kit

0019 Instrument Wash Buffer 34 unit

0020 Manual Rgt.PK Piercer HIV BPX 7 unit

0021 Reaction Vessels 27 bag

0022 Syphilis Total & RPR Calibrator Set 7 set

0023 ToRC IgM Calibrator Set 7 set

0024 Lyme Total Calibrator Set 4 set

0025 BPX2200 Sample Dilution Buffer 5 unit

0026 BPX Sodium Hydroxide 1N 1 unit

0027 Instrument Sheath Fluid 17 box

0028 ANA Screen Calibrator Set 8 set

0029 EBV IgG Calibrator Set 8 set

0030 EBV IgM Calibrator Set 7 set

0031 ToRC IgG Calibrator Set 7 set

0032 Vasculitis Calibrator Set 7 set

0033 APLS IgG Calibrator Set 13 set

0034 APLS IgM Calibrator Set 13 set

0035 APLS IgA Calibrator Set 13 set

0036 Celiac IgG Calibrator Set 7 set

0037 Celiac IgA Calibrator Set 7 set

0038 MMRV IgG Calibrator Set 7 set

0039 Anti-CCP Calibrator Set 7 set

0040 HSV-1 & HSV-2 IgG Calibrator Set 7 set

0041 HIV Ag-Ab Calibrator Set 4 set

0042 25-OH Vitamin D Calibrator Set 13 set

0043 Instrument Detector Calibration Pack 7 pack

0044 Instrument Detector Clean Pack 7 pack

0045 Instrument Probe Cleaning Solution 7 pack

0046 Syphilis Total & RPR Control Set 7 set

0047 ToRC IgM Control Set 7 set

0048 Lyme Total Control Set 7 set

0049 ANA Screen Control Set 7 set

0050 EBV IgG Control Set 7 set

0051 EBV IgM Control Set 7 set

0052 ToRC IgG Control Set 7 set

0053 Vasculitis Control Set 7 set

0054 APLS IgG Control Set 7 set

0055 APLS IgM Control Set 7 set

0056 APLS IgA Control Set 7 set

0057 Celiac IgG Control Set 7 set

0058 Celiac IgA Control Set 7 set

0059 MMRV IgG Control Set 7 set

0060 Anti-CCP Control Set 7 set

0061 HSV-1 & HSV-2 IgG Control Set 7 set

0062 HIV Ag-Ab Control Set 2 set

0063 25-OH Vitamin D Control Set 3 set

BP22 Probe Reagent Sample SS

RoHS each

0065 BPX Battery UPS US Only 1 each

0066 BPX Syringe w/Teflon Seal 2.5mL 1 each

0067 BPX Seal Probe 10Pk RoHS 1 pack

0068 Analyzer System 1 each

0069 Bax Waste Biohazard 14x19 1 each

C. Assay Menu and Estimated Annual Volumes:

Assay Est. Annual

Volume

Control Frequency Calibrator

Frequency

ANA Screen 5700 Daily As needed

SSA 100 Daily As needed

SSB 100 Daily As needed

Jo-1 100 Daily As needed

EA-D IgG 10 Daily As needed

EBNA IgG 12 Daily As needed

VCA IgG 18 Daily As needed

VCA IgM 26 Daily As needed

RPR positive 120 Daily As needed positive titer range 120 Daily As needed

RPR negative 212 Daily As needed

Syphilis Total (IgG/IgM) 1908 Daily As needed

Toxoplasma IgG 14 Daily As needed

Cytomegalovirus IgG 60 Daily As needed

Toxoplasma IgM 14 Daily As needed

Rubella IgM (Qualitative) 419 Daily As needed

Cytomegalovirus IgM 40 Daily As needed

HSV-1 IgG 360 Daily As needed

HSV-2 IgG 360 Daily As needed

Measles IgG 435 Daily As needed

Mumps IgG 419 Daily As needed

Rubella IgG (Qualitative) 419 Daily As needed

VZV IgG 241 Daily As needed

Lyme Total Antibody 124 Daily As needed

D. BioPlex 2200 Systems, Reagents, and Consumables:

1) Provide FDA-cleared BioPlex 2200 analyzer sized and configured for the test menus and workloads specified in each task order.

2) Provide all associated reagents, assay kits, controls, calibrators, and consumables (including but not limited to cuvettes, tubing, probe wash, reaction vessels, instrument-specific filters, waste containers, and other consumable parts) required to perform testing over the term of the contract.

3) Ensure lot-to-lot continuity and ship new lots in time to allow parallel testing during lot-to-lot verification; provide documentation for each lot.

4) Provide current Instructions for Use, Safety Data Sheets (SDS), and package inserts for all products in print and/or electronic format.

E. System Installation and Integration:

1) Deliver, uncrate, install, and configure the BioPlex 2200 analyzer and associate hardware at the designated laboratory locations within CAVHS.

2) Configure instruments to match local test codes, reporting units, critical values, reference intervals, and reflex rules as specified by PLMS and the Contracting Officer’s Representative (COR).

3) Implement and test interfaces between the BioPlex 2200 analyzer and the laboratory information system (LIS) and/or middleware, including mapping of orders, results, comments, flags, and QC data.

4) Verify that all installations comply with manufacturer requirements, electrical and environmental conditions, and facility safety, infection control, and occupational health requirements.

F. Method Validation and Verification:

1) Perform or support installation qualification (IQ), operational qualification (OQ), and performance qualification (PQ) as applicable to each instrument and assay.

2) Assist PLMS with method validation/verification studies in accordance with CLIA, CAP, and VA standards, including accuracy, precision, linearity, reportable range, reference interval verification, and method comparison where required.

3) Provide necessary validation materials, guidance documents, and recommended protocols; generate summary reports suitable for inclusion in laboratory validation files and accreditation inspections.

G. System Maintenance and Technical Support:

1) Provide full-service maintenance for all covered BioPlex 2200 analyzers and associated modules, including preventive maintenance, corrective maintenance, service parts, and labor.

2) Provide telephone technical support 24 hours per day, 7 days per week, 365 days per year for instrument and assay issues.

3) Provide remote diagnostic support capabilities when permitted by VA information security policies and approved by the COR.

4) Perform preventive maintenance at manufacturer-recommended intervals, coordinated with PLMS to minimize disruption to patient testing.

5) Provide corrective maintenance with response times that meet or exceed the performance standards in Section 7.

H. Professional Services (As Needed):

1) Provide on-site technical support for complex troubleshooting, workflow optimization, and implementation of new assays or software upgrades.

2) Assist with development and refinement of instrument rules, error-handling parameters, QC rules, and reflex testing algorithms in collaboration with PLMS and LIS staff.

3) Support validation of new tests, parameter changes, and software or firmware updates throughout the contract period.

I. Training and Competency Support:

1) Provide initial and ongoing operator training for CAVHS laboratory staff on BioPlex

2200 system operation, routine and advanced maintenance, troubleshooting, QC management, and reagent handling.

2) Provide training materials, competency checklists, and documentation suitable for use in competency assessments and accreditation audits.

3) Provide refresher training and training for new staff when requested by the COR;

training may be onsite and/or virtual, as agreed by the COR and Contractor.

4. Specific Tasks and Deliverables:

A. Customer Service Requirements:

1) The Contractor shall:

2) Provide 24/7/365 telephone technical support for urgent instrument and assay issues.

3) Designate primary and backup technical contacts for escalation by the COR and Laboratory Information Manager.

4) Respond to critical issues (e.g., instrument down, inability to perform patient testing) within 2–4 hours of notification and to non-critical issues no later than the next business day.

5) Document all service requests, actions taken, and final resolution, and provide copies or access to service records upon request by the COR.

6) Participate, upon request, in periodic performance and customer service review meetings with PLMS.

B. Product Support and Changes:

1) Immediately notify the COR of any product recalls, product notices, safety alerts, or mandatory software/firmware updates related to BioPlex 2200 analyzer, reagents, controls, or consumables.

2) Not substitute analyzer, reagents, controls, calibrators, or consumables without prior written approval from the COR and the Contracting Officer.

3) Ensure all changes to contract terms, conditions, or pricing are formally documented and signed by the VA Contracting Officer.

4) Replace and/or reimburse recalled or defective products at no cost to the Government, including providing replacement materials in time to avoid interruption of patient testing where practicable.

C. Site Conditions and Access:

1) Perform delivery, installation, on-site support, and training during normal clinical business hours (Monday–Friday, 8:00 AM – 4:30 PM Central Time, excluding federal holidays and weekends), unless otherwise authorized by the COR.

2) Ensure all Contractor staff comply with facility security, safety, infection control, and dress code requirements, including restrictions on food, drink, and cell phone use in the laboratory.

3) Comply with CAVHS’s smoke-free campus policy.

D. Equipment Protection and Property:

1) Protect all Government property, facilities, and equipment from damage during all phases of work.

2) Repair or replace, at Contractor expense, any Government property damaged as a result of Contractor or subcontractor actions.

E. System Security Requirements:

1) Comply with all applicable VA records management, privacy, and information security laws, regulations, and policies, including but not limited to the Federal Records Act, Privacy Act, Freedom of Information Act, and applicable VA/VHA directives and handbooks.

2) Access Protected Health Information (PHI) only as necessary to perform contract services and only under secure, approved conditions.

3) Treat all data created for Government use in connection with instrument connectivity, testing, or reporting as Federal records under Government ownership and control; do not remove or destroy such records except as authorized under VA records schedules.

4) Not remove hard drives, non-volatile memory units, or other data-bearing components from VA facilities without written approval from the COR and Contracting Officer.

5) Execute a Business Associate Agreement (BAA) if Contractor personnel will access PHI, and comply with all applicable VA/VHA privacy requirements.

F. Compliance and Training Requirements:

1) Ensure Contractor employees who create, handle, or access Federal records or VA sensitive information complete required VA-provided records management, privacy, and cybersecurity training, including periodic refresher training.

2) Comply with relevant VA, VHA, CAVHS directives and handbooks governing PLMS operations, privacy, cybersecurity, and records management (e.g., VA Directives 1106, 6500, 6502; VHA Directive 1605, SOP 090-026), as updated during the contract period.

G. Delivery and Installation:

1) Deliver and install BioPlex 2200 analyzer and related equipment at:

Central Arkansas Veterans Healthcare System (CAVHS) Pathology and Laboratory Medicine Service 4300 West 7th Street, Room 2D-176-LR Little Rock, Arkansas 72205

2) and at any additional locations identified in individual task orders.

3) Coordinate delivery and installation timelines with the COR; conduct a pre-installation meeting as needed to verify site readiness, utilities, space, and interface requirements.

4) Conduct a joint inspection with the COR upon installation to confirm that all equipment, accessories, and documentation are delivered and functional.

5) Provide manufacturer-recommended maintenance schedules, operator manuals, and other operational documentation in binder(s) and/or electronic format.

5. Place of Performance:

A. Primary place of performance:

Central Arkansas Veterans Healthcare System (CAVHS) Pathology and Laboratory Medicine Service 4300 West 7th Street, Room 2D-176-LR Little Rock, Arkansas 72205

6. Period of Performance:

A. IDIQ 08/01/2026 – 07/31/2031.

B. The overall ordering period shall not exceed the combined duration of the base period plus four (4) option years. An annual review of services and performance shall be conducted by the COR and Contracting Office at least 90 days prior to the anniversary date or option exercise.

7. Performance Monitoring and Acceptance:

A. Acceptance Procedures:

1) The COR shall verify that delivered analyzers, reagents, consumables, and services meet all specifications described in this SOW and in applicable task orders prior to acceptance.

2) Instruments may not be placed into clinical use until required validation/verification studies are completed and approved by PLMS.

3) Any disputes regarding work quality or performance shall be referred to by the Contracting Officer for final resolution.

B. Performance Monitoring Criteria:

1) Vendor performance shall be monitored based on:

2) Instrument uptime and reliability (target ≥ 95–98% uptime per quarter, excluding scheduled preventive maintenance).

3) Timeliness and effectiveness of technical support and on-site service responses.

4) Ability to maintain uninterrupted supply of reagents, controls, calibrators, and consumables without stock-outs that affect patient care.

5) Quality and timeliness of training and professional services.

6) Compliance with information security, privacy, and records management requirements.

C. Quality Assurance Metrics:

1) Initial response to critical support inquiries within 2–4 hours, with at least 95% compliance.

2) Preventive maintenance completed within agreed timeframes and documented appropriately.

3) Annual or more frequent performance review, including Contractor Performance Assessment Reporting System (CPARS) evaluations as applicable; exercise of option years may be contingent upon satisfactory performance.

8. Government Furnished Equipment (GFE) / Information (GFI):

A. The Government will furnish space, utilities, and network connectivity as needed for installation and operation of BioPlex 2200 systems at CAVHS and other ordering facilities. No other GFE or GFI is anticipated; the Contractor is responsible for all tools, service parts, test materials, and other resources required to perform this contract.

9. Other Pertinent Information:

A. The Contractor may require proprietary access codes and service tools to perform maintenance on BioPlex 2200 analyzer; such access shall be managed in accordance with VA information security requirements.

B. Contractor and subcontractor personnel are subject to VA background investigation and badging requirements appropriate to the level of system and data access required.

C. All employees, contractors, and visitors shall comply with local infection control procedures via VA and CAVHS policy.

10. Federal Holidays:

A. Work will not ordinarily be performed on the following Federal holidays, except when specifically authorized by the COR for urgent service: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

B. When a holiday falls on Sunday, the following Monday is observed; when a holiday falls on Saturday, the preceding Friday is observed.

11. Contracting Officer (CO) and Contracting Officer’s Representative (COR):

A. Contracting Officer (CO): To be designated by the VA Contracting Activity.

B. Contracting Officer’s Representative (COR): To be designated by CAVHS; contact information will be identified in the contract award and/or task orders.

C. All official contract communications shall be directed through the CO and COR, as appropriate.

12. RECORDS MANAGEMENT OBLIGATIONS:

A. Applicability:

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions:

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements:

1) Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2) In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3) In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4) [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5) The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6) The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7) The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8) The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9) The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10) The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11) Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors:

1) The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2) Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

13. Information Security:

A. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.

B. VA INFORMATION CUSTODIAL LANGUAGE. This entire section applies to all acquisitions requiring any Information Security and Privacy language.

B.1. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.

B.2. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

B.3. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

B.4. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.

B.5. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.

B.6. The contractor shall not make copies of VA information except as specifically authorized and necessary to fulfil the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.

B.7. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.

B.8. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.

B.9. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.

B.10. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court of competent jurisdiction after notification to VA CO (ii) with written approval from the VA CO. The contractor shall refer to all requests for demands for production of or inquiries about VA information and information systems to the VA CO for response.

B.11. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality-assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the above-mentioned information, the contractor shall immediately refer to such court order or other requests to the VA CO for response.

B.12. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.

B.13. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

B.14. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

B.15. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

B.16. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.)

used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

C. Access to VA Information and VA Information Systems. This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.

C.1. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliate of contractor/subcontractor and agent of contractor/subcontractor.

C.2. Contractors and subcontractors shall sign the VA Information Security Rule of Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.

C.3. All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information.