36C25626Q0826.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Justin Taylor justin.taylor5@va.gov

PLACE OF PERFORMANCE

2002 Holcombe Blvd

Houston TX

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing Guldmann Basic High Sling (Guldmann ceiling-lift systems) for the Michael E. DeBakey VA Medical Center as per the draft statement of work below.

See DRAFT Statement of Work for detailed services. Please note this is brand name or equal. When stating you have an equal product please provide the specification of the product you would be offering should a solicitation be issued.

The NAICS code is 314994, for Guldmann Basic High Sling the Size Standard is 1000 Employees. Responses must be received no later than 12:00 p.m. Central Time, Thursday, May 28, 2026. Responses shall be emailed to Justin.Taylor5@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, proof that you are an authorized dealer of Guldmann Basic High Sling and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM:

SAM.gov | Home

· VETCert Veteran Small Business Certification (sba.gov)

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov) Statement of Work For Guldmann Basic High Sling

I. Scope:

Michael E. DeBakey VA Medical Center seeks to procure Guldmann Inc. Basic High Slings for use with existing Guldmann ceiling-lift systems in support of the Safe Patient Handling and Mobility (SPHM) Program, in accordance with VHA Directive 1611 (amended July 2023).

The purpose of this procurement is to:

· Support safe vertical lifting and full-body patient transfers;

· Reduce caregiver musculoskeletal injury risk;

· Ensure continued compliance with SPHM standards requiring mechanical lift use for patients who cannot safely transfer independently.

· Restore and maintain operational sling par levels required for continuous clinical operations.

II. Background:

VHA Directive 1611 and the Occupational Safety and Health Act General Duty Clause (29 U.S.C. §654(a)(1)) establish the requirement for healthcare facilities to implement comprehensive SPHM programs that reduce manual patient handling and associated injury risk.

The MEDVAMC SPHM program consists of integrated policies, procedures, and systems designed to protect both patients and caregivers through the use of mechanical lifting technology. These requirements apply to all clinical areas where patients require assistance with lifting, transferring, or mobility.

The Guldmann Basic High Sling supports SPHM program objectives by enabling safe vertical lifting and full-body transfers of patients who have limited or no control over head and trunk movement. The sling is designed for use with ceiling-lift systems to safely transfer patients between beds, wheelchairs, and other care surfaces while eliminating the need for manual lifting by caregivers.

III. Description of Work The contractor shall supply Guldmann Inc. Basic High Slings designed for lifting and supporting a person during vertical lifting and transfer activities.

Per manufacturer specifications, the sling:

· Is intended for lifting or supporting a person or body parts of a person;

· Is designed for patients with little or no control over head and upper body;

· Is suitable for use in hospitals and other healthcare environments; and

· Is designed for use with Guldmann ceiling hoist systems and mobile lifters;

This procurement ensures continued availability of manufacturer-approved slings required to safely perform patient lifting and transfer tasks in accordance with SPHM policy and facility standards.

a. Qualifications. Slings shall be fully compatible with the facility’s Guldmann Ceiling-lift systems and meet manufacturer specifications for safe use without modification or adaptation.

b. Use: The Guldmann Basic High Sling will be used by trained clinical staff to lift and transfer patients vertically who are unable to safely perform these activities independently.

Typical use cases include:

· Bed-to-wheelchair and wheelchair-to-bed transfers;

· Lifting patients from seated or lying positions; and

· Transfers involving patients with limited head and trunk control.

Use of the sling shall comply with manufacturer instructions and facility SPHM procedures. Manual lifting exceeding 35 pounds of patient weight is prohibited except in emergency situations.

c. Training and Orientation. Training on the proper selection, inspection, and use of the Guldmann Basic High Sling will be provided by the SPHM Program Manager, Unit Peer Leaders, and other approved clinical educators.

Training shall:

· Follow manufacturer instructions;

· Reinforce correct sizing and attachment techniques;

· Include initial and ongoing competency validation; and

· Emphasize pre-use inspection requirements outlined by the manufacturer

d. Miscellaneous Information.

1. Clarification of clinical requirements should be addressed to:

Roric P. Hawkins MBA, BSN, RN, SPHM Program Manager, (713) 791-1414 ext. 25735

2. Contracting questions should be addressed to Samantha Scott, Administrative Officer Clinical Practice Office 832-207-2237 IV. Delivery Method and Schedule Delivery of Guldmann Basic High Slings shall support restoration and maintenance of operational par levels and minimize disruption to patient care activities requiring ceiling-lift– based mobility.

V. Customer Support Contractor support shall be limited to:

· Product-related technical inquiries;

· Clarification of manufacturer specifications; and

· Warranty-related support.

Clinical training, competency validation, and policy enforcement remain the responsibility of the medical center.

a. Evaluation Metrics – Program effectiveness related to this procurement may be evaluated through:

· Patient-handling injury rates among staff;

· Lost and light-duty workdays;

· Ceiling-lift utilization for patient transfers; and

· Compliance with SPHM requirements for mechanical lift use during patient transfers.

b. Target Audience – The Guldmann Basic High Sling is intended for use by trained caregivers responsible for lifting, transferring, and repositioning patients in inpatient and procedural care settings.

c. Technical Specifications (Manufacturer Verified)

· Safe Working Load (SWL): 255 kg (560 lbs) or 500 kg (1100 lbs) depending on model

· Material: Polyester

· Fire Resistance: Fire-retardant in accordance with EN 1021

· Expected Lifetime: Up to 5 years depending on usage and laundering

· Maintenance: Machine washable; low-temperature tumble dry; no bleach; no ironing

· Inspection: Visual and hands-on inspection required before each use; formal inspection recommended every 6 months per EN/ISO 10535 VI. Warranty and Service – The Guldmann Basic High Sling is covered by a one-year manufacturer warranty against defects in materials and workmanship under normal use, in accordance with Guldmann warranty terms.

VII. Invoice and Payment- all invoices shall be submitted annually, properly prepared in accordance with FAR 52,212-4, contain sufficient details, and match with the service ticket(s) for work rendered.

Contractor shall register and submit invoice electronically via OB10. The website address for registering WWW.OB10.COM. More information on OB10 invoicing is located http://www.ob10.com/us/en/veterans-affaairs/.

Help Desk Number: 1-800-353-9791 or e-mail: vafsccshd@va.gov These invoices shall be sent in arrears annually and shall include:

· Description of services rendered

· Billing period in which the services were rendered

· Correct purchase order number which shall be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor

· Invoice number and date

· Item(s) covered (to include serial #s) by the PMI and covered period of service Payments shall be made in accordance with Prompt Payment Act out of the Government’s annual appropriated funds obligated in a purchase order which shall be issued after the contract is awarded.

Guldmann Inc. Basic High Slings

Sources Sought Notice