36C25626Q0816.docx

Statement of Work

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7133502900

PLACE OF PERFORMANCE

2495 Shreveport Hwy

Pineville LA

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: Sonesta P3 Urodynamic Chair

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Television and Highspeed Internet Services.

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for name brand. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

b. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 1250 employee alternative size standard for nonmanufacturers? ___

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

c. Is your company considered small under the NAICS Code 339113

d. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?____

e. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

f. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

g. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

h. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

i. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

j. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

k. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

l. What is your schedule of delivery after receipt of order for the name brand or equal product?

m. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product.

n. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

o. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purposes.

5. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

6. Instructions and Response Guidelines: Sources Sought responses are due by 27 May, 2026, at 10:00 am (CST) via email to rhonda.gibson2@va.gov.

All Questions shall be submitted by 22 May 2026, at 10:00 pm (CST) via email to Rhonda.gibson2@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: 36C25626Q0816-RFI-Sources Sought- Sonesta P3 Urodynamic Chair – Alexandria VA Health Care System (HCS), Pineville, LA 71360. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

7. Contact Information:

Contract Specialist, Rhonda Gibson Email address: Rhonda.gibson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

***** End Word Document *******

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

1. Contracting Officer’s Representative (COR).

2. Contract Title: Sonesta P3 Urodynamic Procedure Table Purchase, Installation, and Support Services

3. Background: The Alexandria VA Health Care System (HCS) is committed to providing high‑quality, patient‑centered urological care to Veterans within its service region. To support expanding clinical demand and improve the efficiency and safety of urodynamic procedures, the facility has identified the need to procure an advanced, electric‑powered urodynamic procedure table. The Sonesta P3 is a versatile, technologically advanced examination chair that offers precise positioning, patient comfort, and broad procedural utility. It helps clinicians perform urodynamic and related diagnostic procedures more safely and effectively, while maintaining efficient workflow and patient accessibility. The Sonesta P3’s capabilities and relevance in supporting modern, comprehensive urologic and gynecologic diagnostics at the Alexandria VA Health Care System.

The system offers precise positioning, enhanced staff ergonomics, and improved patient comfort.

Acquisition of this equipment will modernize the current clinical environment, streamline workflow for urology staff, and ensure the facility is equipped to provide consistent, reliable, and safe diagnostic procedures for Veteran patients. Common procedural applications include urodynamic testing (cystometry, pressure-flow studies, uroflowmetry), cystoscopy, anorectal manometry, pelvic floor rehabilitation, gynecological exams, colposcopy, biopsy, ultrasound, vasectomy, and video urodynamics.

4. Scope. The scope of this requirement is to procure, deliver, install, and place into full operational service one (1) Sonesta P3 Urodynamic Procedure Table with all associated accessories, components, and required service coverage for the Alexandria VA Health Care System. The equipment will support urodynamic testing within the Urology Department and enhance the delivery of safe, efficient, and modern diagnostic care for Veterans.

This requirement includes the full purchase of the equipment, coordination and completion of delivery and installation, verification of proper functionality, removal of all packaging materials, training of designated staff, and establishment of the applicable service contract. All work shall be completed in accordance with VA facility requirements, OEM specifications, and all applicable safety standards.

The Contractor shall provide all labor, materials, equipment, tools, supervision, coordination, and transportation necessary to complete the following:

• Full purchase and supply of the Sonesta P3 Urodynamic Procedure Table and all associated components.

• Delivery to the designated location within the Alexandria VA HCS.

• Installation, setup, and integration of the equipment in accordance with Original Equipment Manufacturer (OEM) specifications.

• Verification and demonstration of operational functionality to VA personnel.

• Removal and disposal of all packing and shipping materials.

• Training for designated VA staff on equipment operation and basic troubleshooting.

• Implementation of the required service contract to ensure continued maintenance and support.

• Equipment Purchase Procurement of one (1) Sonesta P3 Urodynamic Procedure Table with all included accessories as itemized in the vendor quotation (e.g., seat cushions, arm rests, leg rests, foot controls, hand controls, neck pillow, foot rests, paper towel holder, disposable seat covers, and user manual).

• Verification and Testing Conduct operational tests and quality checks to verify that the table operates properly, including motor controls, height adjustments, accessories, and safety mechanisms.

• Training Provide onsite training for clinical staff on proper operation, safety procedures, cleaning, and basic troubleshooting of the Sonesta P3 unit. Training shall include hands-on demonstrations and may involve simulated or scheduled patient procedures as required.

• Service Contract Requirement

A three-year Sonesta P3 Silver Service Contract is required as part of this procurement. This service contract must include live telephone support, remote online assistance, and coverage as included in the vendor’s service plan. The contractor shall register the equipment and service agreement with the OEM.

• Warranty Requirements Equipment must include the manufacturer’s standard warranty of two years parts and labor. Warranty coverage must begin on the date of installation and must be documented for VA records. Extended warranty coverage shall be included per the selected service contract terms.

• Compliance All work performed under this scope must comply with VA safety, infection control, facility access, and security policies, as well as OEM installation and operational guidelines.

All work shall be performed in compliance with VA facility requirements, OEM guidelines, and all applicable safety, regulatory, and infection control standards.

5. Specifications/Characteristics:

Minimum Acceptable Technical Specifications The contractor shall provide a Sonesta P3 Urodynamic Procedure Table or OEM‑equivalent meeting or exceeding all specifications listed below. Any offered equivalent must include documentation demonstrating full compliance.

Table Mechanics and Adjustability

• Fully electric, three‑motor operation providing independent control of:

– Height adjustment

– Seat adjustment

– Back adjustment

• Infinite adjustment capability from minimum height of 16 inches (40 cm) to maximum height of 41 inches (105 cm).

• Weight capacity of at least 465 lbs.

• Locking mechanism enabling one‑touch movement and precise positioning.

• Lightweight design that is easy to maneuver.

Required Accessories (Included with Purchase)

• Seat cushion with 170 mm cut‑out (SON741)

• Standard seat cushion without cut‑out (SON760)

• Right arm rest (SON736)

• Left arm rest (SON737)

• Two leg rests (SON072)

• Two leg rest holders (SON071)

• Funnel kit (SON065)

• Three‑motor foot control (SON776)

• Three‑motor hand control (SON777)

• Two fold‑up foot rests (SON739)

• Neck pillow (SON771)

• Paper towel holder

• Disposable seat covers, box of 20 (SON009)

• OEM user manual All items listed above are minimum required components.

Service and Support Requirements

• Equipment must include OEM standard two‑year parts and labor warranty.

• A three‑year Sonesta P3 Silver Service Contract is required, providing:

– Live telephone support

– Remote online assistance

– OEM‑certified service provisions

• Service contract discount or pricing must match the vendor quote provided.

Electrical and Operational Requirements

• Must meet OEM safety, electrical, and performance standards for clinical urodynamic use.

• Must be compatible with standard U.S. electrical power in a clinical setting.

• Must operate quietly and smoothly to support urodynamic procedures.

Delivery, Installation, and Training Requirements

• Delivery to Alexandria VAHCS, Pineville, LA, in accordance with OEM recommendations.

• Full assembly and installation by OEM‑authorized technicians.

• Removal and disposal of all packaging materials.

• Functional testing and verification of all motors, controls, and accessories.

• Staff training on operation, ergonomics, cleaning, and basic troubleshooting.

Environmental and Safety Requirements

• Equipment must comply with VA infection control standards.

• Materials must be compatible with VA‑approved disinfectants.

• Construction must prevent fluid accumulation and facilitate easy cleaning.

6. Period Of Performance: Period of Performance shall be within (60) sixty days after the contract is awarded. Standard business hours for onsite if service is needed are between 6:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January I Martin Luther King Jr.'s Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

7. Delivery.

Alexandria VA Health Care System Warehouse Bldg 136 2495 Shreveport Highway, 71 North Pineville, LA 71360 Mon-Fri 7:00am- 3:30pm POC: Latoya Hamilton

8. Invoice And Payment

The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

IFCAP Obligation Number Contract Number Description of the supply/service rendered Billing period/date when the services were rendered and Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriate funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

End of Statement

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