36C25626Q0803_1.docx
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- Attached to
- 2340--Golf Carts - FAY
- Solicitation number
- 36C25626Q0803
About this file
This is a Sources Sought Notice for the procurement of one new, factory-assembled, commercial-grade gas-powered utility vehicle equivalent to a Club Car Carryall for the Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC in Jackson, Mississippi. The solicitation number is 36C25626Q0803, with a response deadline of May 26, 2026 at 10:00 AM Central Time. The contracting office is located in Jackson, MS (ZIP 39216), while the place of performance is the VA Medical Center in Fayetteville, Arkansas (ZIP 72703). The point of contact is Contracting Officer Jennifer Stasher at Jennifer.Stasher@va.gov or 601-206-7052.
The vehicle must meet specific salient characteristics including a 4-cycle EFI gasoline engine rated at 14 horsepower, top speed of 15 mph (governed), towing capacity of 1,200 pounds, and total payload capacity of 1,200 pounds. The vehicle requires a rustproof aluminum frame and cargo box, rack-and-pinion steering, four-wheel brakes, an aluminum cargo bed (approximately 44 x 47 x 10.5 inches), two seats with seat belts, and front/rear lighting. Required accessories include a trailer hitch rated for 1,200 pounds, heavy-duty 6-ply tires, bed tie-downs, and a backup alarm. The contractor must deliver within 60 days of order receipt with FOB destination delivery to Fayetteville. The vehicle must comply with EPA emissions standards (40 CFR Part 1054), ANSI/ITSDF B56.8 safety standards, and SAE J2258 guidelines. The contractor shall provide an operator's manual, parts catalog, pre-delivery inspection documentation, warranty documentation (3 years/3,000 hours for powertrain and frame; 2 years for remainder), and onsite operator orientation. Optional equipment includes cab enclosure, bed lift, tool racks, LED lighting, and turf tires. This is a Sources Sought Notice issued for information and planning purposes only and does not constitute a binding solicitation.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Golf Carts - FAY |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 39216 |
| SOLICITATION NUMBER* |
| 36C25626Q0803 |
| RESPONSE DATE/TIME/ZONE |
| 05-26-2026 10AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 2340 |
| NAICS CODE* |
| 336999 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
G.V. (Sonny) Montgomery VAMC
1500 E. Woodrow Wilson Dr.
Jackson MS 39216
POINT OF CONTACT*
Contracting Officer Jennifer Stasher Jennifer.Stasher@va.gov 601-206-7052
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VHSO VA Medical Center
1100 North College Ave.
Fayetteville AR
| POSTAL CODE |
| 72703 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
36C25626Q0803
Statement of Work (SOW)
Statement of Work (SOW) Title: Club Car Carryall Gas‑Powered Utility Vehicle – Salient Characteristics (Brand Name or Equal) Customer: (Engineering Service at VHSO) POC: (Christi Kraker 479-466-6350) Date: (04/28/2026)
1. Scope The Contractor shall furnish and deliver one (1) new, factory‑assembled, commercial‑grade gas‑powered utility vehicle equivalent to the Club Car Carryall gasoline lineup for industrial/commercial use, including all accessories, documentation, and warranties described herein. Vehicle shall be suitable for daily cargo transport on improved surfaces and light off‑road work areas.
Brand Name or Equal: References to “Club Car Carryall” establish a quality baseline. Offers of equal vehicles are acceptable if they meet or exceed the salient characteristics in Section 4 and all compliance items in Section 6.
2. Period of Performance The Contractor shall complete all engineering services, assembly, and delivery within 60 Days ARO (After Receipt of Order).
3. Place of Delivery & FOB FOB Destination:
VA Medical Center 1100 North College Avenue Fayetteville, AR 72703
Delivery shall occur during normal business hours. The Contractor is responsible for unloading, positioning, and removal of shipping debris.
4. Salient Characteristics (Minimum Requirements) Powertrain & Performance
- Gasoline engine, 4‑cycle, EFI, rated ≥14 hp
- Top speed: ≥15 mph (governed)
- Towing capacity: ≥1,200 lb
- Total payload capacity: ≥1,200 lb, cargo bed ≥800 lb
Chassis & Durability
- Rustproof aluminum frame and cargo box
- Ground clearance ≥5.5–6 inches
- Rack‑and‑pinion steering; heavy‑duty suspension
- Four‑wheel mechanical drum brakes or 4‑wheel hydraulic disc brakes
Cargo & Ergonomics
- Aluminum cargo bed with tailgate
- Bed size approx. 44 in L x 47 in W x 10.5 in H
- Two seats with seat belts
- Front/rear lighting (headlights, taillights, brake lights)
Dimensions & Fuel
- Wheelbase approx. 78 in; overall length approx. 118 in; width approx. 50 in
- Fuel tank ≥5.5 gallons
Warranty
- Powertrain/Frame: ≥3 years / 3,000 hours
- Remainder: ≥2 years
5. Required Accessories & Configuration
- Trailer hitch rated ≥1,200 lb
- Heavy‑duty 6‑ply tires
- Bed tie‑downs/tool mounting system
- Headlights, taillights, brake lights
- Backup alarm
- Seat belts for all seating positions
6. Compliance & Standards The vehicle shall comply with:
- EPA 40 CFR Part 1054 (Small SI emissions requirements)
- ANSI/ITSDF B56.8 Safety Standard for Personnel and Burden Carriers
- SAE J2258 Light Utility Vehicle Safety Guidelines
- Seat belt/occupant restraint requirements
- ROPS/FOPS compliance (if applicable)
7. Documentation & Training Contractor shall provide:
- Operator’s Manual
- Parts Catalog
- Pre‑Delivery Inspection documentation
- Warranty documentation
- On‑site operator orientation (1–2 hours)
8. Quality Assurance & Acceptance The vehicle must be new, fully compliant, and free of defects. Acceptance occurs after joint inspection.
9. Packaging & Marking
- Must arrive fully assembled
- Include SDS
- Mark external packaging with PO number and destination
10. Invoicing & Payment
- Net (insert terms)
- Invoice must include PO and serial numbers
11. Optional Equipment
- Cab enclosure, windshield, heater/defroster
- Bed lift (manual/electric)
- Tool racks, ladder racks, sprayer mounts
- LED light package, amber beacon
- Turf tires
12. Technical Baseline Baseline is comparable to Club Car Carryall 700 depending on configuration.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
End of Document End of Document
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| Sources Sought Notice |
Sources Sought Notice
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