36C25626Q0793.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Sources Sought - Alexandria VAMC-Water Tank Inspection

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0793

RESPONSE DATE/TIME/ZONE 05-26-2026 16:30 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 20 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H999

NAICS CODE* 221310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Le Kisha Douglas, MPA

LeKisha.Douglas@va.gov

PLACE OF PERFORMANCE

ADDRESS Alexandria VA Health Care System (AVHCS)

2495 Hwy 71 North

Pineville LA

POSTAL CODE 71360

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Title: Water Storage Tank Inspection and Maintenance Services Alex, LA VAMC

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Water Storage Tank Inspection and Maintenance Services for the Department of Veterans Affairs Medical Centers (VAMC) in Alexandria, LA. (Engineering Services).

This contractor shall provide all labor, equipment, materials, supervision, and expertise necessary to perform comprehensive inspection, testing, and maintenance of the Water Storage

Tank Facility at the Alexandria VA Health Care System. All work shall comply with AWWA M42, ANSI/AWWA D102, NFPA 22, NFPA 25, and applicable Federal, State, and VA regulations.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to with the capability to provide the following:

a. The contractor shall perform 5-year inspections (once every 3 years). The Water

Storage Tank Facility consists of three (3) water storage tanks and all associated components including monitoring systems, valves, controls, alarms, and appurtenances.

The inspection shall occur while the tank has water; therefore, the contractor shall provide water storage tank inspection divers. Inspection actions shall include (as prescribed in the included draft of the Statement of Work):

a. Inspection Requirements

b. Water Quality & Disinfection

c. Reporting Requirements

d. Deficiency Classification

4. Place of Performance:

Alexandria VA Health Care System (AVHCS), Engineering Services (138), 2495 Hwy 71 North, Pineville, LA,

5. Responses Requested: The MEDVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of

Sources Sought 36C25626Q0793 - Water Storage Tank Inspection and Maintenance Services (5-year contract) Alex, LA VAMC the market research.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Does your company meet all required four prong factors for the Nonmanufacturer Rule

(NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed size standard for $41M?

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

d. Is your company considered small under the NAICS code 221310.

e. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

f. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

g. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

h. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

i. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

j. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

k. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

l. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

m. What is your schedule of delivery after receipt of order for the name brand or equal product?

n. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC)

General Services Administration Schedules (GSA)

Indefinite Delivery Indefinite Quantity (IDIQ)

Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

o. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of

Work.

p. Contractors shall provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

6. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI)

ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by May 26, 2026 at 1630 (CST) via email to LeKisha.Douglas@va.gov .

All Questions shall be submitted by May 22, 2026 at 1200 (CST) via email to

LeKisha.Douglas@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0793 -RFI-Sources Sought- Water Storage Tank

Inspection and Maintenance Services for the Department of Veterans Affairs Medical

Centers (VAMC) in Alexandria and Shreveport, LA. NO SOLICITATION EXISTS AT THIS

TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

mailto:LeKisha.Douglas@va.gov

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid

(IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the

Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contracting Officer, Le Kisha Douglas, MPA

Email address: LeKisha.Douglas@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses mailto:LeKisha.Douglas@va.gov

Statement of Work (SOW)

Statement of Work (SOW)

Water Storage Tank Inspection and Maintenance Services

Alexandria VA Health Care System

1. Scope

The Contractor shall provide all labor, equipment, materials, supervision, and expertise necessary to perform comprehensive inspection, testing, and maintenance of the Water Storage

Tank Facility at the Alexandria VA Health Care System. All work shall comply with AWWA M42, ANSI/AWWA D102, NFPA 22, NFPA 25, and applicable Federal, State, and VA regulations.

2. Period of Performance

Required every three (3) years

Base Period: Five (5) year IDC

3. Description of Work

3.1 Inspection Requirements

- Inspect interior and exterior coatings in accordance with ANSI/AWWA D102.

- Inspect tank structure for corrosion, pitting, spalling, dents, or degradation.

- Inspect tank interior fall and walls for waste material (remove) and integrity (examples: No dents or severe wall thickness variation) issues.

- Conduct underwater inspection using divers or ROV (Contractor shall propose method).

- Remove silt as required to achieve full visibility of floor and structural components.

- Verify proper operation of high/low sensors, monitoring systems, valves, heaters, gauges, heating systems, and safety (including ladders and devices) components.

- Inspect condition of Anti-vortex plates.

- Automatic fill tank valve is working properly.

3.2 Water Quality & Disinfection

If a tank is entered or drained, the Contractor shall comply with VA water safety protocols, AWWA C652 (disinfection), and document post‑work water quality verification.

3.3 Reporting Requirements

Contractor shall submit detailed reports within 15 calendar days including: photos, deficiency list, coating evaluation, NFPA compliance summary, and corrective recommendations.

3.4 Deficiency Classification

- Critical/Immediate

- Major

- Minor

4. Government Responsibilities

- Provide reasonable access to tanks.

- Coordinate VA notifications for tank outages.

- Provide limited staging space; contractor retains responsibility for securing all items.

5. Contractor Responsibilities

- Coordinate tank downtime at least 10 business days in advance.

- Ensure only one tank is out of service at a time.

- Comply with OSHA confined space, VA safety, PPE, infection control, and security policies.

- Remove waste and stop work/notify COR if suspect materials are discovered.

6. Site Access & Security

- Contractor personnel shall obtain VA badges.

- Work during standard business hours unless otherwise approved.

- Contractor shall not interfere with patient care operations.

7. Deliverables

1. Inspection plan

2. Individual tank inspection reports

3. Photographic documentation

4. Coating system evaluation

5. Corrective action recommendations

6. Final consolidated report

8. Acceptance Criteria

COR will verify completeness, compliance, and adequate documentation prior to acceptance.

9. Type of Contract

Firm‑Fixed‑Price (FFP).

10. Site Visit

Offerors are encouraged to inspect the site; failure to do so does not constitute grounds for claim.