36C25626Q0745.docx

SUBJECT*

Sources Sought Brand-name or Equal Electric Food Delivery Truck Alexandria, LA VAMC

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Le Kisha Douglas, MPA LeKisha.Douglas@va.gov

PLACE OF PERFORMANCE

2495 Shreveport Highway

Pineville Louisiana

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Title: Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD)Alex, LA VAMC

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD) in support of the Department of Veterans Affairs Medical Centers (VAMC) in Alexandria, LA. (Nutrition and Food Services ).

This contractor shall provide two (2)- two passenger electric delivery vehicles specifically configured for heavy usage, minimal maintenance, and safety to be utilized to transport large food carts to patient care areas at the Alexandria VA Health Care System in Pineville, Louisiana. These vehicles shall be equipped with rear hydraulic lift gates, with safety bumpers installed to prevent mobile carts from falling off the gate. The vehicles shall be Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD). No additional equipment or installation is required; however, training will be provided by the vendor at the AVAHCS site.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to with the capability to provide the following:

a. The government is wanting to procure two (2)- two passenger electric delivery vehicles specifically configured for heavy usage, minimal maintenance, and safety to be utilized to transport large food carts to patient care areas at the Alexandria VA Health Care System in Pineville, Louisiana. These vehicles shall be equipped with rear hydraulic lift gates, with safety bumpers installed to prevent mobile carts from falling off the gate. No additional equipment or installation is required; however, training will be provided by the vendor at the AVAHCS site. The vehicles must minimally meet the specifications below to meet the organization’s needs (as prescribed within the included draft Statement of Work).

4. Place of Performance:

Alexandria VA Health Care System (AVHCS), 2495 Shreveport Highway, Pineville, Louisiana 71360 Warehouse Building 136

5. Responses Requested: The MEDVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed size standard for NAICS 336320 of 1000 employees?

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

d. Is your company considered small under the NAICS code 336320?

e. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

f. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

g. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

h. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

i. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

j. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

k. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

l. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

m. What is your schedule of delivery after receipt of order for the name brand or equal product?

n. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

o. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

p. Contractors shall provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

6. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by June 08, 2026 at 1630 (CST) via email to LeKisha.Douglas@va.gov .

All Questions shall be submitted by June 03, 2026 at 1200 (CST) via email to LeKisha.Douglas@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0745 -RFI-Sources Sought- Two (2) Electric Powered Delivery Trucks Brand Name or Equal in Alexandria, LA.

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contracting Officer, Le Kisha Douglas, MPA Email address: LeKisha.Douglas@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses Sources Sought 36C25626Q0745 - Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD) Alex, LA VAMC

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Statement of Work (SOW) Two (2) Electric Powered Delivery Trucks Brand Name or Equal to MotoEV Industrial Buddy 2 Passenger Delivery (EIB-2PD)

1. Objective. Alexandria VA Health Care System is seeking a contractor to provide two (2) two passenger electric powered delivery trucks equipped with a cargo box and hydraulic lifts.

2. Background: Nutrition and Food Service delivers food to veterans daily and needs delivery vehicles in which a Food Service Worker can operate as well as reliable vehicles for transport. The current delivery trucks require a Motor Vehicle Operator (MVO) to operate the vehicle, and the position must carry a Class D driver’s license to operate the vehicle. Due to critical staffing shortage in Nutrition and Food Service, a MVO may not be available to operate the vehicle, which can cause issues in meeting the nutritional needs of the veteran in a timely manner and put the facility in a vulnerable position if the temporary driver does not meet all requirements. The requested electric vehicles will allow more efficient utilization of staff and ensure no interruption or delay in food delivery. A Class D driver’s license is not required for the operation of electric vehicles. We are requesting new delivery trucks to transport heavy patient tray delivery food carts to the patient care areas from the outlying nutrition and food service building.

3. Scope. The government is wanting to procure two (2)- two passenger electric delivery vehicles specifically configured for heavy usage, minimal maintenance, and safety to be utilized to transport large food carts to patient care areas at the Alexandria VA Health Care System in Pineville, Louisiana. These vehicles shall be equipped with rear hydraulic lift gates, with safety bumpers installed to prevent mobile carts from falling off the gate. No additional equipment or installation is required; however, training will be provided by the vendor at the AVAHCS site. The vehicles must minimally meet the specifications below to meet the organization’s needs.

4. Specifications/Characteristics:

1. Salient Characteristics:

We require Two - two passenger (no more and no less than 2 passengers), street legal, battery powered transport vehicles with the following specifications:

- All seats forward facing

- Trojan T105 Plus Batteries

- One on-board charging unit per vehicle purchased

- Minimum of 7.5 KW AC Electric Motor

- Forward/Reverse Switch

- Dashboard

- Ignition Key

- Voltmeter

- Overall dimensions 15 FT L x 5.1 FT W x 8.4FT H

- Custom Enclosed Box 9.84FT L x 4.75FT wide x 5.8FT high –

- 2 Doors on each side of custom box

- 2 French style doors on back of box, 2 side doors also included

- Steel Powder Coated Framework + Fiberglass body

- Safety features must include Head/tail/brake lights, turn signals, horn, windshield wiper, side mirrors, parking brake, reverse alarm, non-slip plastic floors, Headlight indicators, Emergency Cut-off Switch

- Toughened Glass Windshield with AS1 DOT Approved Glass

- Hydraulic Lift on Rear of Cart 4.75FT W x 4.3FT Deep with minimum 750 lbs capacity

- Cargo load maximum up to 3,000 lbs.

- Rack and Pinion Steering

- Rear and Front Hydraulic Braking System

- Independent Suspension

- Rear Steel Plate Suspension

- Rear Wheel Drive

- Front and rear Plate with Springs

- Speed up to 25 MPH

- Range Up to 40 miles (full capacity)

- Climb 15% grade (full capacity)

- Ground clearance of 5”

- 13 inch tires

- Heater in Cab

- Hard Doors

- Back up Camera

- Front Bumper

- Heater

- AC Unit

- Lithium battery to power heater and AC unit -OM

- Wire in relay to shut off accelerator when cargo lift is in down position

- Qty 12 – 6 volt lead acid batteries -Each cart will have a quantity of two (2) 120v chargers that will required a quantity of two (2) 120v 20 amp outlets.

-Charging cords provided -Provide all operator-maintained manuals and parts manual with all supplements and troubleshooting guides

- Fully assembled upon delivery

- Shipping to Pineville, Louisiana zip code 71360

Other Requirements:

* Must meet all federal motor vehicle safety standards (FMVSS) by conforming to Low Speed Vehicle Federal Regulation Title 49 CFR 571.500 (please see hyperlink) 49 CFR 571.500 - Standard No. 500; Low-speed vehicles. - Content Details - CFR-2011-title49-vol6-sec571-500 (govinfo.gov)

5. Government Responsibilities

The Government will ensure that the contractor will have full access to the equipment and space as required for delivery and proper installation.

6. Warranty and Support:

The vendor shall provide two (2) sets of Instructions for users’ manuals (electronic or hard copy) to VA Nutrition and Food Service POC. Additionally, Contractor shall provide a three-year warranty - parts, labor, and travel time during normal working hours within the USA.

7. Delivery:

.Equipment shall be delivered to:

Alexandria VA Health Care System 2495 Shreveport Highway, Pineville, Louisiana 71360 Warehouse Building 136 318-466-2477 ATTN: Emily Baker, Chief Nutrition and Food Service

8. Schedule for Deliveries:

The contractor shall provide the POC with a delivery date for each item requested within the SOW.

If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

9. Period of Performance:

Period of performance shall be within two-hundred (200) days after contract is awarded. This is a one-time Purchase, delivery, and installation/training of the specified. Working hours are between 8:00 am to 4:30 pm, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are set by law (USC Title 5 Section 6103). The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

Juneteenth June 19th

Christmas December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed by the US Government agencies.

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

10. Inspection:

Upon delivery, inspection will be conducted to ensure vehicles meet all salient characteristics, all are fully functional, and no visible defects or damage. Only Emily Baker, Nutrition and Food Service Chief or Robert Bellard, Patient Food Service Manager are authorized to sign for and accept the products following inspection at delivery site.

11. Changes/Modifications

Changes to the terms and conditions of this contract are only authorized in writing by a warranted Government Contracting Officer. Non-warranted individuals are not authorized to make changes.

If any service awarded under this requirement requires modification or is removed by the Contractor or manufacturer, or if any required modification or removal is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer:

i. Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

a. Complete service description and/or identification and the contract number assigned as a result of an award on this Statement of Work.

b. Reasons for modifications or removal.

c. Necessary instructions for any corrective action.

d. Contractor shall be responsible for any costs associated with the requesting changes.

12. Protection of Property:

Contractor shall protect all items from damage. The Contractor shall take precautions against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

13. Invoices:

Offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

i. Invoice Number and Date

ii. Contractor’s Name and Address

iii. Accurate Purchase Order Number

iv. Supply or Service provided.

iv. Total Amount Due

(End of Draft Statement of Work)