36C25626Q0723.docx

SUBJECT*

Pre-Solicitation/Sources Sought Notice - SITERITE ULTRASOUND (Brand Name or Equal)

GENERAL INFORMATION

SET-ASIDE

2200 Fort Roots Drive, Building 182

North Little Rock AR

CONTACT INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Carmyn E Williams Carmyn.Williams@va.gov 713-799-0795

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Pre-solicitation/Sources Sought Notice – Site RiteT 9 Ultrasound System (Brand Name or Equal)

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16 (NCO16)

This SSN is for market research and planning purposes only and shall not be considered an Invitation for Bid (IFB), Request for Task Execution Plan, Request for Quotation (RFQ), or a Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to acquire any products or services described in this SSN. Your response to this SSN will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this SSN. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 339113 – Surgical Appliance and Supplies Manufacturing with a size standard of 800 employees and a Product Service Code (PSC) of 6515.

SITE RITE 9 ULTRASOUND (BRAND NAME OR EQUAL)

1. PURPOSE: The Network Contracting Office (NCO) 16, located at the Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request for Information (RFI) with the intent of determining the contractor interest, capabilities, and qualifications of potential businesses to the Site Rite 9 Ultrasound system. The Site Rite ultrasound system is designed to enhance vascular access procedures through advanced imaging and tracking technologies.

The Contractor shall provide the Site Rite 9 Ultrasound System that includes the following items: SiteRiteT 9 Ultrasound System, SiteRiteT 9 Ultrasound System CueT Linear Probe, Sony Medical Printer, Sherlock 3CGT Tip Confirmation Sensor, Sony Printer Bracket, Medical Equipment Roll Stand, and VATA Bifurcated Vein Block, provided by Original Equipment Manufacturer (OEM) certified vendors. The Sources Sought will be used to determine if a set-aside for any small business program is appropriate. The Government anticipates awarding competitive, firm fixed price contract. Please review this announcement and respond to the questions below, as well as provide OEM authorization.

The Government is in no way obligated to do business with or enter any form of contract with any person, firm, or other entity that receives or responds to this announcement.

2. OBJECTIVE: The objective of this SSN/RI is to find qualified contractors with the ability to provide the SiteRiteT 9 Ultrasound System (brand name or equal).

3. PLACE OF DELIVERY: 2200 Fort Roots Drive, Bldg 182, North Little Rock, AR 72214

4. RESPONSES REQUESTED: NCO 16 requires all the following information and questions answered in this RFI/SSN: Questions and information that are not provided shall be considered nonresponsive to the SSN/RI, and the contractor may not be considered as part of this market research.

a. Contractors shall provide their points of contact's name(s), address(es), telephone number(s), and email address(es), and the company's business size, SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Is your company considered small under the NAICS code: 339113?

d. Do you manufacture the products, or are you a distributor of the items being researched above? If not, Are you an authorized distributor/seller for the products listed in the draft SOW? Please provide evidence/authorization/agreement from OEM.

e. Is your product domestic (made in the United States) or non-domestic?

f. Is your product name brand or equal to what the government is seeking? Please communicate how the product is equal to, if not name brand.

g. Include in your capability statement a list of active contracts for commercial, federal, state, and local governments, like this requirement. List contracts shall provide communication on the government requirement, illustrating the capability for comparison.

h. For this requirement, is your company available under any of the following:

i. Government Wide Agency Contract (GWAC)

ii. General Services Administration Services (GSA)

iii. Indefinite Delivery Indefinite Quantity (IDIQ)

iv. Blanket Purchase Agreement (BPA) If so, please list the contract number and SIN.

5. OPPORTUNITY: NCO 16 is seeking information from potential contractors on their ability to meet this requirement. THIS IS A SOURCES SOUGHT FOR INFORMATION (RFI) ONLY. Small business concerns are encouraged to respond to this Sources Sought to assist NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

6. INSTRUCTIONS AND RESPONSE GUIDELINES: Sources Sought responses are due by Wednesday, 13 May 2026, at 10:00 AM CST via email to Carmyn.williams@va.gov.

Telephone requests or inquiries will be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0723 RFI-Sources Sought-CAVHS SiteRiteT 9. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) – 4(h).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

7. CONTACT INFORMATION:

Contract Specialist, Carmyn E Williams Email address: Carmyn.Williams@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses, and give written notification before the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

DRAFT STATEMENT OF WORK

1. Background: Currently, Central Arkansas Veterans Healthcare System (CAVHS) utilizes the Site Rite 8 device, which is approaching the end of its operational life. The manufacturer has notified the Government that production of Site Rite 8 has ceased. They have introduced a new and improved version of the device.

2. Scope: CAVHS needs the Site RiteT 9 Ultrasound System (brand name or equal) to enhance vascular access procedures through advanced imaging and tracking technologies. The Contractor shall procure and provide delivery of the Site RiteT 9 Ultrasound System with the following items:

3. Specifications:

4. Delivery Location: Central Arkansas Veterans Healthcare System (CAVHS) 2200 Fort Roots Drive, Bldg 182 North Little Rock, AR 72114

5. Delivery Hours: All deliveries shall be scheduled 24 hours in advance. Deliveries pertaining to this contract will need to be performed Monday through Friday unless a federal holiday falls on one of these days. Typical hours are between 8am and 4pm. If delivery is required outside of these hours of operations, it must be coordinated with the project Contracting Officer’s Representative (COR). On the days listed below delivery shall not be scheduled unless unique situations arise and prior approval between the delivery and CAVHS parties involved is agreed upon.

6. Government Observed Holidays: The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by the Federal Statute.

7. Technical manuals/Data: Contractor shall provide full manufacturer’s data, literature, and installation, operation and maintenance instructions with the technical quote.

8. Changes to the Statement of Work: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract and such changes will be executed bi-laterally in accordance with FAR 52.212-4(c). The Contractor shall communicate with the Contracting Officer on all matters about contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor affects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

9. Invoicing/Payment: Contractor shall submit invoices after delivery, installation, testing and acceptance by the government representative. No advance payments shall be authorized. A proper invoice must include:

a. Name and address of Contractor

b. Facility’s name and address where supply was delivered

c. Invoice date

d. Contract number and Purchase Order (PO) number

e. Contract Line-Item Number (LIN)

f. Description, quantity, unit of measure, unit price and total price of item(s) ordered.

g. Name and address of authorized official to whom payment is to be sent.

h. Name, title, phone number, email of person to be notified if invoice is defective.

10. Confidentiality and nondisclosure: The contractor understands and agrees that confidential information (patients, employee, or facility) must always be secured and protected. The contractor r and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Supplier or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

11. Information System Officer /Protection: The Supplier will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

12. Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

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