36C25626Q0720 Tree Removal - Sources Sought Description.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16

5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Specialist Tammy DeMille tammy.demille@va.gov 504-507-2000 ext 67564

PLACE OF PERFORMANCE

Overton Brooks VA Medical Center

510 E. Stoner Ave

Shreveport LA

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: Tree Removal – Dead and Damaged (Sources Sought # 36C25626Q0720)

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purposes for Tree Removal Services – Dead and Damaged, Alexandria, LA., 71306.

b) Government requests that interested vendors respond to all questions below, provide required documentation, and descriptive literature. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide the following:

The Department of Veterans Affairs Medical Center, Alexandra, LA is seeking a contractor to provide Tree Removal Services for Dead and Damaged trees on hospital property.

4. Place of Delivery:

Alexandria VA Medical Center 2495 Shreveport Highway Pineville, LA 71360-4044

5. Period of Performance:

Base period of June 1, 2026 through May 31, 2027 Option Year 1 June 1, 2027 through May 31, 2028 Option Year 2 June 1, 2028 through May 31, 2029 Option Year 3 June 1, 2029 through May 31, 2030

6. Responses Requested: The Alexandria VA Medical Center requires all of the following information and questions to be answered in this RFI/SS. Questions and information that is not provided may be considered nonresponsive to the Request for Information and contractor may not be considered as part of the market research.

1. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

1. Is your company a small business, SDB, HUBZone, 8A concern, VOSB or SDVOSB? Please provide proof of qualifications.

1. Is your company considered small under the NAICS code 561730? The associated business sized standard is $9.5 million.

1. Does your company have an existing contract for tree removal services such as:

Government Wide Agency Contract (GWAC)?

General Services Administration Schedules (GSA)?

Indefinite Delivery Indefinite Quantity (IDIQ)?

Blanket Purchase Agreement (BPA)?

If yes, please list the contract number.

1. A draft of the Performance Work Statement (PWS) is included at the end of this document. Please provide a short paragraph demonstrating your company’s ability to meet all requirements of the draft PWS. Please provide a list of contracts for commercial, federal, state, and local governments. Listed contracts shall be comparable to the services listed in the draft PWS herein.

1. Is your company able to provide all services on an all-or-none basis?

1. Company may provide estimated industry pricing at its discretion for market research and budgetary purposes.

1. Please review the draft PWS herein and provide comments and feedback to enhance the quality of the document and eliminate any potential ambiguities.

7. Opportunity:

NCO 16 is seeking information from potential contractors on their ability to provide this requirement. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Medical Center in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all services on an all-or-none basis.

8. Instructions and Response Guidelines:

Sources Sought responses are due by 4/28/2026 at 3:00 PM (CST) via email to tammy.demille@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line for responses shall read: 36C25626Q0720 - Sources Sought – Tree Removal Services. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(h).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by the Medical Center as "market research" and will not be released outside of the Medical Center’s Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities www.sam.gov website. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

9. Contact Information:

Contracting Specialist, Tammy DeMille Email address: tammy.demille@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

11. Draft Performance Work Statement:

OVERVIEW

This is to establish a method of removing dead and damaged trees as well as damaged limbs at the Alexandria – VA Health Care System (VA) grounds. The Contractor shall provide all labor, equipment, tools, materials, and supervision necessary to remove dead and damaged trees as well as damaged limbs from all campus grounds in open areas, the grounds surrounding the Quarters, in the areas near parking areas and building, and near roadways, sidewalks, steps, and ramps as needed to protect property, personnel, our Veterans and VA Campus visitors, vehicles, and vehicular traffic on our Alexandria – VA Healthcare System (VA) ground.

1. Contract period shall be from 06/01/2026 through 05/31/2027 plus 3 option years up to 5/31/2030.

2. The Contractor shall remove dead and damaged trees as well as damaged limbs at the Alexandria – VA Health Care System (VA) grounds by using cranes, saws, stump grinders, debris removers, and all equipment necessary to remove these dangerous tree hazards and using a means to return the area(s) where trees were removed to similar or near prior visual beauty. The tree removal should be completed in order to produce and maintain safe passage for pedestrians and vehicles, as well as maintaining building and property safety and appearance.

3. The Contractor shall use cranes, saws, and appropriate equipment needed to remove dead and damaged trees as well as damaged limbs without creating unsafe conditions to Veterans, Visitors, VA Personnel, buildings, other campus properties, power lines, or vehicles. The Contractor shall where possible, to restore the current beauty of our campus grounds.

4. All equipment used and stored, all materials used and stored, and all removal methods used to remove dead and damaged trees as well as damaged limbs shall be done in such a manner as to not cause damage to grass (turf), landscaping, trees, shrubs, vehicles, structures, fixtures, and people. Pertinent codes and regulations shall be adhered to such as EPA, NFPA, etc.

5. Dead and damaged trees as well as damaged limbs should be ground, chipped, and cleaned-up as needed to remove tree debris from the Alexandria – VA Medical Center property.

6. The Contractor shall mobilize and report within one (1) hour from the time of notification by the Contracting Officer's Representative (COR) or designee to start dead and damaged tree removal as well as damaged limbs in each area until the danger of the dead or damaged trees are safely removed as necessary. No work will be conducted on VA or Federal Holidays.

7. All work shall be performed in the order prescribed by the (VA) using a checklist and plot plan.

8. In the event of special circumstances, i.e. excessive rain, wind, or excessive lightning strikes that make dead and damaged tree removal as well as damaged limbs efforts dangerous, permission may be given by the COR or designee to discontinue tree removal until weather permits.

9. Each dead and damaged tree removal as well as damaged limbs removed requires the inspection and acceptance of the COR or designee upon completion before payment for that work can be authorized.

10. Alexandria - VA Health Care System will provide space in front of the Campus in areas of Buildings #1; #7; #45 and the Quarters for the Contractor to store tree removal equipment if needed:

· one (1) or two (2) tree removal cranes

· one or two stump grinders

· gasoline and/or diesel cans of OSHA-approved safety type. All equipment will be filled out of doors. Safety cans will be stored in flammables storage cabinet provided by the VA.

11. The Contractor will check in through the Police Department upon arrival to do tree removal activities to receive an Occupancy Badge and leave their Identification to verify their presence on the Campus.

12. The Contractor will check out through the Police Department and return their Occupancy Badge and pick up their Identification when ready to leave the medical center upon completion of tree removal activities for the day.

13. A walk through shall be done with the contractor and the COR of the property after each day of the tree removal project.

Sources Sought Notice