36C25626Q0706.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* ORTHOPHOS S 3D RADIOGRAPH MACHINE Brand Name or Equal

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0706

RESPONSE DATE/TIME/ZONE 04-30-2026 15:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6520

NAICS CODE* 339115

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson Eugene.Jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Michael E. DeBakey VAMC 2002 Holcombe Blvd Houston TX

POSTAL CODE 77030

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Homepage AGENCY CONTACT’S EMAIL ADDRESS eugene.jackson2@va.gov EMAIL DESCRIPTION POC email address

DESCRIPTION

1. Title: Orthophos 3D S Radiograph machine | Brand Name or Equal

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the brand name or equal to product of the Orthophos 3D S Radiograph machine.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide a 3D Radiograph machine in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide Transplant Lodging Services for the Michael E. DeBakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedulein section 5 of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339115?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by APR 30, 2026, at 3:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

The subject line shall read: 36C25626Q0706 - Sources Sought – 3D Radiograph Machine – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK

1. General Information:

The Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd.

Houston; Texas requesting the contractor provide one (1) fully functional Panoramic Radiographic Imaging System, including delivery, installation, removal, integration training, and warranty support, for the Dental Service Line (DSL) at MEDVAMC.

This requirement is critical to restore panoramic imaging capability due to the failure of the existing system and to support ongoing clinical operations, including the Fee Basis Initiative.

This is a brand name or equal requirement. The product must be brand name or equal to the Orthophos S 3D Radiograph Machine.

2. Background:

The DSL’s current panoramic radiographic machine is non-operational due to ongoing mechanical failures since installation in 2023. The machine is essential for diagnostic imaging, treatment planning, and oral surgery procedures.

The sporadically absence of a functional unit has resulted in workflow disruptions, delays in patient care, and limited clinical capability.

3. Requirement /Tasks:

3.1 Equipment Requirements - The contractor shall provide a panoramic radiographic system that includes, at a minimum:

All-round Solution 3D/2/D Digital panoramic High-Definition imaging capability (DICOM compliant)

Low Dose option for implantology High-resolution imaging suitable for diagnostic and surgical planning User-friendly interface compatible with VA clinical workflows Integration capability with VA imaging systems (e.g., MiPACS or equivalent) Smar Connectivity for workflow accessibility Adjustable patient positioning (standing and/or seated)

Radiation safety compliance per VA and FDA standards

3.2 Delivery and Installation - The contractor shall:

Deliver equipment to MEDVAMC (Houston campus)

Provide complete installation, removal, setup, and calibration

Coordinate with Biomedical Engineering and IT for system integration

Ensure equipment is fully operational upon installation

Onsite Training for Dental Personnel

3.3 Integration Requirements:

Ensure compatibility with VA imaging infrastructure (DICOM 3.0 standard) Interface with existing systems (e.g., MiPACS Dental Enterprise Solution) Provide necessary software, licenses, and configuration support

3.4 Training: Contractor shall provide:

On-site training for clinical and administrative staff Training in system operation, safety protocols, and troubleshooting User manuals and training materials

3.5 Warranty and Maintenance

Minimum 2-year full warranty (parts and labor) Technical support and service response within 24–48 hours Online capabilities (Troubleshooting onsite and/or offsite) Preventive maintenance recommendations

4. Deliverables Fully installed, removal, and operational panoramic radiographic machine and accept

Trade-in System documentation and user manuals Training completion for staff BIO MED Training (Free) Warranty documentation/Extended Warranty The ability to expedite repairs online and in-person Service/support contact information

5. Period of Performance Delivery and installation: Within 30–60 days of award (expedited if possible) Training: Within 5 business days of installation Warranty: Minimum 24 months from acceptance

6. Place of Performance

Micheal E. DeBakey VA Medical Center, Dental Services -160 2002 Holcombe Blvd – BLDG 100 2nd Floor Room 303

Houston, TX 77030

7. Acceptance Criteria: The Government will accept the equipment upon:

Successful installation and operational testing Verification of image quality and system functionality Completion of integration with VA systems Completion of staff training

8. Government Responsibilities Provide site access and coordination with Biomedical Engineering and IT Ensure availability of utilities and workspace for installation Identify points of contact for coordination.

9. Contractor Responsibilities Provide all equipment, labor, materials, and tools Coordinate delivery and installation schedule Ensure compliance with all VA safety and security requirements Maintain communication with the Contracting Officer and COR

10. Special Considerations This requirement is classified as urgent/emergency procurement Contractor must prioritize expedited delivery and installation Equipment must meet all applicable VA, FDA, and safety standards Compatible with the current system infrastructure and approved by the VA