36C25626Q0679.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound Brand Name Requirement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0679

RESPONSE DATE/TIME/ZONE 04-23-2026 12:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339115

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX

POSTAL CODE 77056-5643

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Home Page AGENCY CONTACT’S EMAIL ADDRESS eugene.jackson2@va.gov EMAIL DESCRIPTION POC Email Address

DESCRIPTION

1. Title: Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound – Brand Name Requirement

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide and install the requested system. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide a Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound system for the Michael E. Debakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i (in the order and format provided) in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in section Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in section “J – Installation” of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339115?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized distributor/service provider? Provide evidence from original equipment manufacturer (OEM). *If interested vendor is the OEM, an authorization letter is not required* Please indicate in your response if you are the OEM.

i. For the supplies and/or services required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this product/service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by Thursday, April 23rd, 2026, at 12:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a new requirement.

The subject line shall read: 36C25626Q0679 - RFI-Sources Sought Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK

SONOMED ESCALON VUPAD PORTABLE A/B-SCAN ULTRASOUND

MICHAEL E. DEBAKEY VA MEDICAL CENTER, HOUSTON, TEXAS

A. PURPOSE

The overall purpose is to purchase 1 Sonomed Escalon VuPad Portable A/B- Scan Ultrasound for the Michael E. DeBakey Medical Center (VAMC), 2002 Holcombe, Houston, Texas, 77030, Eye Clinic, Bldg. 100, RM 1C300.

B. BACKGROUND

The Sonomed Escalon VuPad Portable A/B-Scan Ultrasound from EMS features two powerful ophthalmic ultrasounds in one compact package. With nine IOL formulas for the A-Scan and unmatched image quality using Enhanced Focus Rendering™ on the B-Scan, this instrument offers diagnostic precision and flexibility. The A-scan includes five different examination modes as well as automatic calculation of axial length, anterior chamber depth, lens thickness, and vitreous. The B-scan allows both video and image capture, along with review capabilities in real-time, scalable slow motion, and frame-by-frame. A graphical, touch-screen interface makes instrument operation easy and intuitive, while Wi-Fi, Ethernet, USB, and Bluetooth offer full networkability.

C. SCOPE

Contractor shall supply, install, and provide all required electrical interfacing so all ophthalmic equipment operates as one unit. The contractor shall provide training to all staff members (and staff support members) who will be utilizing these ophthalmic exam lanes at no additional cost to the U.S. government.

D. REQUIRED EQUIPMENT

Product must meet all salient characteristics defined in this section.

E. ADDITIONAL SPECIFICATIONS AND SALIENT CHARACTERISTICS

The equipment will be for eye clinic providers Manual or automatic capture cataract, dense cataract, aphakic, silicone oil, and pseudophakic modes.

Auto calculation of axial length, anterior chamber depth, lens thickness, and vitreous, with axial length average and standard deviation provided for up to 10 scans per exam. The VuPad™ is an ophthalmic ultrasound system capable of utilizing a range of transducer frequencies for optimized imaging and measurements of various ophthalmic structures. The device is a multi-purpose system intended for use in ophthalmic applications designed to capture images of the interior of the eye and make accurate measurements of the structures.

The VuPad™ is a stand-alone system that runs on a Windows 10 platform and may be networked (by the user) for interface with electronic medical records systems, printing, and other purposes. The system consists of the VuPad™ console, ultrasound probe(s) and transducer(s), and foot pedal.

The device is used by coupling the probe/transducer to the eye either through direct contact or immersion methods. Available modes are biometric A-scan, pachymeter, diagnostic A-scan, B-scan, UBM (ultrasound bio-microscope).

F. SYSTEM REQUIREMENTS

Contractor shall provide a projected schedule in terms of days from the time of award addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified location; and complete installation of hardware if required.

G. TRAINING

Contractor shall provide training on the operation of the equipment in the Eye Clinic to all residents, interns, technicians and staff if training should be required but the equipment is currently utilized in the Eye Clinic. Training shall be available in the Eye Clinic at the Michael E. DeBakey VAMC, Eye Clinic, 1st.

Floor, RM 1C300. during normal business hours between 8:00am-4:30pm, Monday through Friday., if required.

H. TESTING AND CERTIFICATION

Upon installation of equipment, the Contractor shall notify the COR that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

I. GOVERNMENT ACCEPTANCE TEST

Contractor shall perform the Government Acceptance Test in the presence of the Contracting Officer’s Representative (COR) and designated Ophthalmology Staff for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor’s company form which will be certified by the COR’s signature as evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor’s Representative at the end of the testing.

J. INSTALLATION

1. Contractor shall provide all labor, staff, materials, tools, equipment and other resources for the installation of the equipment. Installation date, time, and specific location shall be determined and provided to the contractor.

The equipment shall be installed 30 days from award.

2. Contractor shall be responsible for removing all packing materials and related waste and then disposing of these items offsite.

K. SPECIFICATIONS:

See Brochure

1. A-Scan Features

i. 9 IOL formulas (6 standard and 3 post-refractive)

ii. 5 examination modes

iii. 2 A-scan probe choices (immersion or soft-touch)

iv. Auto-calculation of axial length, anterior chamber depth, lens thickness, and vitreous

v. Axial length average and standard deviation for up to 10 scans per exam

2. B-Scan Features

i. Proprietary Enhanced Focus Rendering™ (EFR™)

ii. 2 B-scan transducer options

iii. Over half a million sample points per transducer sweep

iv. 50-frame video clips at 20 frames per second

v. Save video frames as individual images

vi. Video review in real-time, scalable slow motion, and frame-by-frame

vii. Unlimited image storage for each exam

viii. Store up to 12 video clips per exam

ix. General Features

x. Portable, compact design

xi. Touch screen and intuitive graphical interface

xii. Ultra-high-resolution display

xiii. Full network capabilities with Wi-Fi, Ethernet, USB, and Bluetooth