36C25626Q0674.docx

SUBJECT*

Pre-Solicitation/Sources Sought Notice - Excavator

GENERAL INFORMATION

SET-ASIDE

2200 Fort Roots Drive

Bldg 182

North Little Rock AR

CONTACT INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Carmyn E Williams Carmyn.Williams@va.gov 713-799-0795

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Pre-solicitation/Sources Sought Notice – Excavator

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16 (NCO16)

This SSN is for market research and planning purposes only and shall not be considered an Invitation for Bid (IFB), Request for Task Execution Plan, Request for Quotation (RFQ), or a Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to acquire any products or services described in this SSN. Your response to this SSN will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this SSN. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 333120 – Construction Machinery Manufacturing with a size standard of 1,250 employees and a Product Service Code (PSC) of 3805.

EXCAVATOR

1. PURPOSE: The Network Contracting Office (NCO) 16, located at the Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request for Information (RFI) with the intent of determining the contractor interest, capabilities, and qualifications of potential business to procure an excavator for the Central Arkansas Veterans Healthcare System’s (CAVHS) Little Rock, AR location.

The Contractor shall procure and provide delivery of a compact/mini excavator meeting the following requirements:

· Air-conditioned cab

· Hand controls

· Integrated display

· Digger bucket

· Integrated dozer blade

· Soft turf/rubber tracked

· Swinging bloom with full 360-degree rotation carriage

· Hydraulic operation

· Diesel engine

· Power minimum: 40hp

· Dig depth minimum: 10’

· Ground level reach minimum: 15’

· Dump clearance minimum: 10’

· Ground clearance minimum: 12’

· Boom swing minimum: 90 degrees

· Bucket minimum: 4.5 cubic feet

2. OBJECTIVE: The objective of this SSN/RI is to find qualified contractors with the ability to procure and provide an excavator meeting the above requirements.

3. PLACE OF DELIVERY: 2200 Fort Roots Drive, Bldg 182, North Little Rock, AR 72214

4. RESPONSES REQUESTED: NCO 16 requires all the following information and questions answered in this RFI/SSN: Questions and information that are not provided shall be considered nonresponsive to the SSN/RI, and the contractor may not be considered as part of this market research.

a. Contractors shall provide their points of contact's name(s), address(es), telephone number(s), and email address(es), and the company's business size, SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Is your company considered small under the NAICS code: 333120?

d. Include in your capability statement a list of active contracts for commercial, federal, state, and local governments, like this requirement. List contracts shall provide communication on the government requirement, illustrating the capability for comparison.

e. For this requirement, is your company available under any of the following:

i. Government Wide Agency Contract (GWAC)

ii. General Services Administration Services (GSA)

iii. Indefinite Delivery Indefinite Quantity (IDIQ)

iv. Blanket Purchase Agreement (BPA) If so, please list the contract number and SIN.

5. OPPORTUNITY: NCO 16 is seeking information from potential contractors on their ability to meet this requirement. THIS IS A SOURCES SOUGHT FOR INFORMATION (RFI) ONLY. Small business concerns are encouraged to respond to this Sources Sought to assist NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

6. INSTRUCTIONS AND RESPONSE GUIDELINES: Sources Sought responses are due by Monday, 11 May 2026 at 10:00 AM CST via email to Carmyn.williams@va.gov.

Telephone requests or inquiries will be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0674 RFI-Sources Sought-CAVHS Excavator. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) – 4(e).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

7. CONTACT INFORMATION:

Contract Specialist, Carmyn E Williams Email address: Carmyn.Williams@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses, and give written notification before the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

STATEMENT OF WORK

Compact Excavator Procurement Central Arkansas Veterans Healthcare System (CAVHS) North Little Rock, AR

1. Background: The Little Rock VA needs a compact excavator to complete necessary construction projects and repairs. This will allow us to better complete projects in-house with haste and adequately take care of the veterans we serve.

2. Scope: The Contractor shall procure and provide delivery of a Compact/Mini Excavator meeting the following requirements:

· Air-Conditioned Cab

· Hand Controls

· Integrated Display

· Digger Bucket

· Integrated Dozer Blade

· Soft Turf/Rubber Tracked

· Swinging Boom with Full 360 Degree Rotation Carriage

· Hydraulic Operation

· Diesel Engine

· Power Minimum: 40hp

· Dig Depth Minimum: 10’

· Ground Level Reach Minimum: 15’

· Dump Clearance Minimum: 10’

· Ground Clearance Minimum: 12”

· Boom Swing Minimum: 90 Degrees

· Bucket Minimum: 4.5 cubic feet

3. Delivery Location: Central Arkansas Veterans Healthcare System 2200 Fort Roots Drive, Bldg 182 North Little Rock, AR 72114

4. Delivery Hours: All deliveries shall be scheduled 24 hours in advance. Deliveries pertaining to this contract will need to be performed Monday through Friday unless a Federal holiday falls on one of these days. Typical hours are between 8am and 4pm. If delivery is required outside of these hours of operations, it must be coordinated with the project Contracting Officer’s Representative (COR). On the days listed below delivery shall not be scheduled unless unique situations arise and prior approval between the delivery and CAVHS parties involved is agreed upon.

5. Government Observed Holidays: The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by the Federal Statute.

6. Technical manuals/Data: Contractor shall provide full manufacturer’s data, literature, and installation, operation and maintenance instructions with the technical quote.

7. Changes to the Statement of Work: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract and such changes will be executed bi-laterally in accordance with FAR 52.212-4(c). The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

8. Invoicing/Payment: Contractor shall submit invoices after delivery, installation, testing and acceptance by government representative. No advance payments shall be authorized. A proper invoice must include:

a) Name and address of Contractor

b) Facility’s name and address where supply was delivered

c) Invoice date

d) Contract number and Purchase Order (PO) number

e) Contract Line-Item Number (LIN)

f) Description, quantity, unit of measure, unit price and total price of item(s) ordered.

g) Name and address of authorized official to whom payment is to be sent.

h) Name, title, phone number, and email of person to be notified if invoice is defective.

9. Confidentiality and nondisclosure: The contractor understands and agrees that confidential information (patients, employee, or facility) must always be secured and protected. The contractor r and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Supplier or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

10. Information System Officer /Protection: The Supplier will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

11. Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

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