36C25626Q0635.docx

SUBJECT*

CEILING PATIENT LIFTS HARDWARE

GENERAL INFORMATION

SET-ASIDE

Gulf Coast Veteras Health Care Systems

400 Veterans Avenue

Biloxi MS

COUNTRY

CONTACT INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer Tina Harris tina.harris3@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing Ceiling Lift Hardware that meet the salient characteristics within the statement of work (SOW) to the Gulf Coast Veterans Health Care Systems, 400 Veterans Avenue, Biloxi, MS 39531 and CBOCs as per the draft SOW within.

See DRAFT Statement of Work and attachments for characteristics of the hardware.

The NAICS code is 333923 Overhead Traveling Crane, Hoist, and Monorail System Manufacturing and the Size Standard is 1250 Employees. Responses must be received by no later than 12:00 p.m. Central Time, Monday, April 13, 2026. Responses shall be emailed to tina.harris3@va.gov. Responses shall include the following:

Capabilities Statements, SAM’s UEI number and whether the requirement is on GSA/FSS schedule or Open Market. The response should name and describe the characteristics of the equipment you are offering , pictures if available, the availability and estimated delivery of the equipment and which ceiling lift the hardware is compatible with. Products offered must meet or exceed the specs of the SOW. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM: https://sam.gov/

· VETCERT: https://search.certifications.sba.gov/ Presolicitation Notice Presolicitation Notice

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/progams/vets4212

Presolicitation Notice

Introduction The Gulf Coast Veterans Health Care System has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a requirement for the purchase and delivery of equipment only. Patient Lift Hardware must support Patient Lifts and Patient Tracks conforming to the existing construction conditions the construction conditions are listed in attachment “Combined_PatientLiftRelatedDrawings”.

This requirement is in support of the activation of Biloxi VA Medical Center Building 1 Major Renovation. The new Biloxi VA Medical Center Building 1 Major Renovation has the need for 28 – ceiling lift systems to use at the facility.

Table 1 – Package Items Summary

Systems

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomed Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Biloxi VA Medical Center Building 1 is provided below.

400 Veterans Avenue Biloxi, MS 39531

Delivery Schedule Items shall be delivered between the start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule; due to the nature of activation efforts and construction, timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardee’s actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POCs, Jackson Holland at (228) 348-9087, Jackson.Holland@va.gov; SME-Solutions POC, Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co, and Joe Santinoceto at (509) 227-9134, joe.santinoceto@sme-solutions.co.

☒ Biloxi VA Medical Center (Direct Delivery to address detailed in paragraph 2.1)

☐ IOT&A Contractor Provided warehouse: Address TBD The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☐ No ☒) The vendor is not required to manage and coordinate installation at the GCVHCS Biloxi VA Medical Center with the COR or his representative IOT&A POC.

Training Required (Yes ☐ No ☒)

2.7.1 The vendor is not required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to clinical staff.

Confidentiality and Non-Disclosure This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

Lift location details

3.1 The hardware will be installed in the following rooms. The patient bedrooms will have a connected bathroom that can be considered one room for planning purposes. See drawings in Attachment “Combined_PatientLiftRelatedDrawings” for specific room dimensions. The construction affiliated with the “Combined_PatientLiftRelatedDrawings” has already been awarded and is an active construction project. The products supplied by the vendor must not force alteration of the current awarded construction project or plans.

Table 3 – List of Rooms where Patient Lift Hardware will be installed

Salient Characteristics Patient Lift Hardware (JSN: A1200H) Total Quantity: 28 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design is Guldmann - Ceiling Lift Systems; MFG P/N: Various Brand Name Requirement Salient Characteristics:

· Any drawings, schematics, certifications, or design to complete the installation must be provided by the vendor and the hardware must be provided by a vendor that can also supply the hospital grade, ceiling mounted patient lift tracks and patient lifts

· Patient Lift Hardware must support both patient lift and tracks that meet the specifications in attachment “PatientLiftandTrack_TechSpec_Building1”. The vendor must be able to also provide Lifts and Tracks that are compatible with this hardware listed (to be solicited at a later date).

· Lifts to include coverage for 26 Inpatient rooms with bathrooms attached and 2 Dental treatment rooms in Building 1. The lift hardware must support tracks that go into the bathroom with a seamless transition.

· Hardware must be able to support hoist capacity between 450 and 550 lbs

· Hardware shall include at least the following items

· Struts for installation

· Extended Brackets

· Stabilizers

· Unistrut

· Hardware Attachments List of attachments

· Combined_PatientLiftRelatedDrawings

· PatientLiftandTrack_Spec_Building1

See attached document: PatientLiftandTrack_TechSpec_Building1.

See attached document: Combined_PatientLiftRelatedDrawings.

End of Document

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