36C25626Q0610.docx
DOCX document 38 KB Posted
- Attached to
- 6525--UV Cryostat
- Solicitation number
- 36C25626Q0610
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs, Gulf Coast Veterans Healthcare System Network Contracting Office for market research purposes. The Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas seeks to procure an Epredia HM525 NX UV Cryostat with EC70 package (line item 956641EC70) to replace an existing 25-year-old cryostat that is beyond its end-of-life date and no longer functions reliably. The cryostat is a specialized laboratory instrument used to maintain ultra-low temperatures for preserving and sectioning frozen tissue samples for microscopic examination in histology and histopathology research. The device will support various VA Merit-funded laboratories in their tissue analysis and medical research activities.
Responses to this Sources Sought Notice must be received by April 9, 2026 at 12:00 p.m. Central Time and should be emailed to Angela Kennedy, Contract Specialist, at angela.kennedy2@va.gov. Interested parties must submit Capabilities Statements including their Unique Entity Identification (UEI) number and relevant certifications. All respondents are required to be registered, active, and verified in SAM.gov and VETCERT systems prior to award consideration. The solicitation is categorized under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. Training by the technical representative must be scheduled with the Contracting Officer's Representative Robert Justus (501-257-4823) within seven business days following installation. This notice is for information and planning purposes only; no proposals or contracts will be awarded from this notice.
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Text version
SUBJECT*
UV Cryostat
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 39531 |
| SOLICITATION NUMBER* |
| 36C25626Q0610 |
| RESPONSE DATE/TIME/ZONE |
| 04-09-2026 12pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6525 |
| NAICS CODE* |
| 334516 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Gulf Coast Veterans Healthcare System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531
POINT OF CONTACT*
Contract Specialist Angela Kennedy angela.kennedy2@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
CENTRAL ARKANSAS VETERANS HEALTHCARE SYSTEM
4300 W SEVENTH ST.
Little Rock AK
| POSTAL CODE |
| 72205 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
Sources Sought Notice Sources Sought Notice
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
This is a SOURCES SOUGHT NOTICE ONLY
This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
The Network Contracting Office (NCO) 16 is seeking Businesses capable of providing a Epredia HM525 NX UV Cryostat w EC70 pkg , as per the draft Statement of Work below
See DRAFT Statement of Work for detailed description.
The NAICS code is 334516, Analytical Laboratory Instrument Manufacturing, and the Size Standard is 1000 Employees. Responses must be received by no later than 12:00 p.m. Central Time, Thursday, April 9, 2026. Responses shall be emailed to angela.kennedy2@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.
Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.
· SAM:
SAM.gov | Home
· VETCERT
https://veterans.certify.sba.gov/
· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) Sources Sought Notice Sources Sought Notice VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
Statement of Work
1.1 Background
The Research Service at the Central Arkansas Veterans Health Care System (CAVHS) in Little Rock, Arkansas is requesting a new requirement for the purchase of an Epredia HM525 NX UV Cryostat to replace our old HM525. Our existing HM525 cryostat is almost 25 years old and well beyond its end of life date (2011). It does not always function properly, which can impede the progress and outcomes of the research projects.
In research labs, cryostats play a key role in the study of tissues, allowing for detailed examination and analysis of various biological components. This cryostat will be used by various VA Merit funded laboratories.
A cryostat is a specialized laboratory instrument used to maintain ultra-low temperatures to preserve and section frozen tissue samples, allowing for microscopic examination. By maintaining cryogenic temperatures, the cryostat ensures that delicate biological tissues remain intact, which is crucial for medical diagnostics and research purposes.
The device operates at extremely low temperatures, which prevents tissue degradation. By freezing samples before sectioning, the cryostat enables the creation of thin tissue slices that can then be analyzed under a microscope. This process is vital for ensuring that the sample's structure remains unaltered, which is essential for accurate research outcomes.
In research labs, histology and histopathology, cryostats play a critical role in preserving tissue samples and providing fast results. By using cryogenic temperatures to freeze and maintain the integrity of tissues, cryostats allow for efficient sectioning of specimens with precision. This process ensures that tissue samples remain intact for further analysis, contributing to quicker diagnoses and more accurate research outcomes.
There will not be any VA Sensitive information associated with this requirement.
1.2 Objective
Purchase a Brand Name– Epredia HM525 NX UV Cryostat w EC70 pkg.
Training shall be provided by the Technical Representative. Scheduling for training shall be coordinated with the COR/POC Robert Justus 501-257-4823 within 7 business days post installation.
*Please refer to the Brand Name/Salient Characteristics document included in the acquisition plan and to be uploaded in FORCE for all required and Essential/significant physical, functional, and performance characteristics.
1.2.1 Line Items Required for Purchase
956641EC70 Ins HM525 NX UV w EC70 pkg
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