36C25626Q0468.docx

SUBJECT*

Air-driven handpieces

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Carmyn E Williams Carmyn.Williams@va.gov 713-799-0795

PLACE OF PERFORMANCE

2200 Fort Roots Drive

North Little Rock AR

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice (SSN)

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16 (NCO 16)

This SSN is for market research and planning purposes only and shall not be considered an Invitation for Bid (IFB), Request for Task Execution Plan, Request for Quotation (RFQ), or Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to acquire any products or services described in this SSN. Your response to this SSN will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this SSN. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 339114 with a minimum business size of 750 employees and Product Service Code (PSC) of 6520.

Please note this is a draft Statement of Work (SOW).

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Air Dryer Handheld Pieces

1. PURPOSE: Order sixteen (16) of the following items (brand name or equal):

· Midwest Phoenix Rhino XE Low Speed Motor

· Midwest Rhino XE Contra Angle 1:1

· Midwest Phoenix High Speed K-Style

· 6-Pin LED K-Style Coupler

· 6-Hole Tubing Dove Gray

2. SCOPE: All products shall meet all salient characteristics as defined in this SOW. All equipment shall meet manufacturers' and VA specifications. Low-speed and high-speed Midwest handpieces are currently being used in the clinic.

3. SALIENT CHARACTERISTICS:

· The K-Style Coupler must be a 6-pin, spray water control, back suction stop, and light function (LED) 3.6C

· Tubing must be able to connect to a 6-pin coupler.

· The handpieces must be air-driven

· Speed – Needs to operate at speeds up to around 400,000 revolutions per minute (RPM)

· Torque – high torque, ensuring that it can cut through hard dental materials without stalling

· Head Size – provides excellent visibility and access to different areas of the mouth.

· Chuck Type – must have a push-button chuck mechanism for easy bur changes.

· Cooling System – must have a multi-port spray system, which cools both the bur and the tooth during operation, reducing heat generation and improving patient comfort.

· Noise Reduction – Should be designed to operate quieter than other handpieces.

· Weight and Balance – need a lightweight and well-balanced design to minimize hand fatigue during prolonged use.

· Material – must be constructed with high-quality, durable materials such as stainless steel to ensure longevity and resistance to corrosion and wear.

· Air Pressure – should function with an operating air pressure range of about 30 – 40 pounds per square inch (psi)

· Maintenance – should be designed for easy maintenance and sterilization, must be compatible with autoclave sterilization processes to ensure compliance with governmental infection control protocols.

4. DELIVERY: All deliveries will be made to the loading dock at the following address:

VA Medical Center Eugene Towbin 2200 Fort Roots Drive, Bldg 182 Warehouse North Little Rock, AR 72114-1706

All items will be turned over to the receiving/warehouse staff Monday – Friday during the hours of 8:00 AM CST and 4:00 PM CST. Deliveries will not be accepted on Federal Holidays. The Federal Holidays are listed below:

· Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the one described above) may be used if there is a mutual agreement between the Government and the contractor regarding this alternative schedule.

5. DELIVERABLES: Operation and maintenance manuals shall be delivered along with the products. The manuals should include all manufacturer-recommended maintenance schedules and operation materials.

6. WARRANTY: Standard manufacturer’s warranty on all parts. The warranty shall include all shipping costs associated with any warranty repair(s).

7. INVOICING AND PAYMENTS: Invoices for payment shall be submitted upon delivery and acceptance by the Government. The following information shall appear on all invoices:

· Contractor’s name/address/phone number

· Contract Number: 36C25626XXXXX, Month and year for invoice submitted

· Contract Line-Item Number and description of product(s)

· Purchase Order (PO) funding number

· Line-Item Price(s) being invoiced

· Total invoice amount

· Timeframe of charges included in the invoice NOTE: Invoices with incorrect or incomplete information will be returned to the contractor for resubmission.

The following information is requested in response to this SSN:

1. General Company Information:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Company Website (if available):

SAM Unique Entity Identifier Number:

Commercial & Government Entity (CAGE) Number:

2. Business Type (Socio-economic status as it relates to 339114). Please ensure the System for Award Management (SAM – sam.gov) indicates this NAICS code if you are interested in the requirement. Please put a check mark or X next to the type of business you are listed below:

a. Large

b. 8(a)

c. HubZone

d. Small Business

e. Small Disadvantaged Business

f. Woman Owned Small Business

g. Service-Disabled Veteran Owned Small Business

h. Veteran Owned Small Business

***Note: All Veteran-Owned Businesses must be registered in SBA Veteran Small Business Certification) at Veteran Small Business Certification (sba.gov) to be considered a Veteran-Owned Business. Socioeconomic status (whether Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, 8(a), Woman Owned, Small Disadvantaged, etc.).

If small, does your firm qualify as a small, emerging business, or small disadvantaged business? For all small businesses, to include SDVOSB and VOSB, at least fifty (50) percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

If disadvantaged, specify under which disadvantaged group, and if your firm is certified under Section 8(a) of the Small Business Act. ***

3. Is this product available under a federal supply schedule (GSA)? If yes, please provide the contract number.

4. Do you (contractor) manufacture the product itself, or are you a distributor of the items being researched above? If you are a distributor, please provide original equipment manufacturer (OEM) authorization with SSN response.

5. Is your product domestic (made in the United States) or non-domestic?

6. Is your product name brand or equal to the product the Government is seeking? Please communicate how the product is equal to, if not name brand.

7. Do you (contractor) supply a product manufactured by another small domestic business, if it is a nonmanufacturer?

8. Is your (contractor) Buy American Certificate complete in SAM? Please provide evidence with your SSN response.

9. Is your (contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with your SSN response.

10. What is your schedule of delivery after receipt of the order for the product?

11. Contractors shall provide an estimated industry pricing for the product for market research and budgetary purposes.

12. Provide descriptive literature demonstrating the ability to meet the SOW requirements/salient characteristics listed for the product being offered.

13. Provide a list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement, illustrating the capability for comparison to the product meeting the specific requirements per the draft SOW.

All responses to this Sources Sought Notice should be emailed to Carmyn.Williams@va.gov. All responses are due at 10:00 AM CST on Friday, March 20, 2026.

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