36C25626Q0412.docx

Statement of Work (SOW)

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7132911515

PLACE OF PERFORMANCE

510 E. Stoner Ave

Shreveport LA

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name Only

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name Only.

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

Responses Requested: The MEDVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research. Please answer all questions.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

b. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 1250 employee alternative size standard for nonmanufacturers? ___

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

c. Is your company considered small under the NAICS Code 333310

d. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?____

e. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

f. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

g. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

h. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

i. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

j. What is your schedule of delivery after receipt of order for the name brand or equal product?

k. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product.

l. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

m. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purposes.

5. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. The Contractor shall possess the capability to provide all requirements and objectives.

6. Instructions and Response Guidelines: Sources Sought responses are due by Feb 24, 2026, at 10:00 am (CST) via email to rhonda.gibson2@va.gov.

All Questions shall be submitted by Feb 20, 2026, at 10:00 pm (CST) via email to Rhonda.gibson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0412-RFI-Sources Sought- EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name Only- Overton Brooks VAMCS, Shreveport, LA 71101. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

7. Contact Information:

Contract Specialist, Rhonda Gibson Email address: Rhonda.gibson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

***** End Word Document ******

1. See attached document: Draft 02 _SOW EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name Only

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

1. Contracting Officer’s Representative (COR).

510 E. Stoner Ave. Shreveport, LA 71101

2. Contract Title: EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name Only

3. Background: Overton Brooks VA Medical Center System is seeking a contractor to provide the purchase of seven (7) – EON ROVER ALX Dialysis Water Transport System (Portable RO) which will be used at The Overton Brooks Veteran Affairs Medical Center in Shreveport Dialysis Department. The Portable Reverse Osmosis (RO) Water Purification System uses proven RO technology to provide water for use during hemodialysis treatments. The system is equipped with reliable components that help enable simple operation and straight forward management of routine maintenance protocols. The Portable Reverse Osmosis (RO) Water Purification System uses proven RO technology to provide water for use during hemodialysis treatments. The system is equipped with reliable components that help enable simple operation and straight forward management of routine maintenance protocols. The Portable Reverse RO System is for inpatient/acute hemodialysis unit requires additional systems to help support the care of the patients. The central reverse osmosis system for the treatment of medical grade water used in life-sustaining hemodialysis treatment. As a result, the unit uses portable reverse osmosis (RO) machines for their acute and routine bedside dialysis treatments. Water Purification System designed to achieve the recommended water quality in compliance with International Electrotechnical Commission (IEC) Tip and Threshold Testing Standards, while fully meeting and adhering to the latest American National Standards Institute (ANSI), AAMI Association of the Advancement of Medical Instrumentation (AAMI), and International Organization for Standardization (ISO) requirements.”

4. Scope: The contractor shall deliver and install all systems to meet the deliverables specified in this statement of work (SOW), except as may otherwise be specified. The Contractor shall provide seven (7) EON ROVER ALX Dialysis Water Transport System (Portable RO) Evoqua Brand- name only systems. The Portable Reverse RO System is for inpatient/acute hemodialysis unit requires additional systems to help support the care of the patients. The Portable RO system is designed to meet AAMI grade water standards according to ANSI/AAMI 13959 and is ideal for use in home and acute dialysis settings. The easy to navigate user controls and monitoring capabilities help to simplify and safeguard the entire process. The central reverse osmosis system for the treatment of medical grade water used in life-sustaining hemodialysis treatment. As a result, the unit uses portable reverse osmosis (RO) machines for their acute and routine bedside dialysis treatments. The Overton Brooks VAMC currently utilizes the Mar Cor Millennium MHX device to produce medical grade water required for hemodialysis treatment.

The following Contract Line limes are being considered:

5. General Requirement: The contractor shall coordinate and adhere to the vendor’s/manufacturer’s guidelines for staging, storage, transport, installation, and decommissioning of the existing unit, as well as disposal of the current unit in accordance with product specifications. All activities shall be performed within the designated space for the replacement unit to ensure a seamless, turnkey installation of the EON ROVER ALX Dialysis Water Transport System Brand Name only.

5.1. Water Purification System is intended to produce water that meets AAMI ST108 Critical Water specifications.

5.2. The Contractor shall provide an aluminum frame that is rust-proof and corrosion-resistant to ensure long-term appearance retention and maintain structural integrity in harsh, wet environments.”

5.3. The Contractor shall provide front ESD-rated dual swivel wheel casters and rear directional locking wheel casters equipped with an integrated braking mechanism to ensure smooth and controlled mobility.”

5.4. The Contractor shall ensure the Water Purification System provides a nominal product flow rate of 1,970 mL per minute (approximately 31.2 gallons per hour or 118 liters per hour) at a temperature of 77°F (25°C)

5.5. “The Contractor shall ensure the Water Purification System operates with a machine recovery rate not exceeding 50%.”

5.6. “The Contractor shall ensure the equipment has a dry weight of approximately 70 pounds (32 kilograms).”

5.7. The Contractor shall ensure the equipment operates within a power range of 115/230 volts, 60/50 hertz, and draws 3 to 6 amps (with higher amperage during heating).”

5.8. “The Contractor shall ensure that water production decreases by approximately 1.5% for every 1°F drop in incoming water temperature (or 3% for every 1°C drop).

5.9. The Contractor shall ensure the system operates with an inlet dynamic pressure between a minimum of 30 psi (2 bar) and a maximum of 100 psi (7 bar).”

5.10. The Contractor shall provide a system designed to accommodate a dual-check valve, pre-filter, and carbon block filters, and allow integration of an optional booster pump to enable transport of a complete water treatment system.

5.11. The Contractor shall ensure the system complies with IEC Tip and Threshold Testing Standards and meets the latest ANSI, AAMI, and ISO requirements.”

5.12. “In addition to providing the equipment specified above, the Contractor shall furnish on-site services including system installation, startup, sanitization, customer training, and verification sampling.”

5.13. “The Contractor shall provide an aluminum frame that is rust-proof and corrosion-resistant to preserve appearance and maintain structural integrity under harsh, wet environmental conditions.”

5.14. “The Contractor shall provide front ESD-rated dual swivel wheel casters and rear directional locking wheel casters equipped with an integrated braking mechanism to ensure smooth and controlled mobility.”

5.15. “The Contractor shall ensure the system delivers a nominal product flow rate of 1,970 milliliters per minute (approximately 31.2 gallons per hour or 118 liters per hour) at an operating temperature of 77°F (25°C).”

5.16. The Contractor shall ensure the system operates with a machine recovery rate not exceeding 50%.

5.17. “The Contractor shall ensure the equipment has a dry weight of approximately 70 pounds (32 kilograms).”

5.18. “The Contractor shall ensure the equipment operates within a power range of 115/230 volts, 60/50 hertz, drawing between 3 and 6 amps, with higher amperage during heating cycles.”

5.19. “The Contractor shall ensure water production decreases by approximately 1.5% for each 1°F reduction in incoming water temperature (or 3% for each 1°C reduction).”

5.20. “The Contractor shall ensure the system operates with a dynamic inlet pressure between a minimum of 30 psi (2 bar) and a maximum of 100 psi (7 bar).”

5.21. “The Contractor shall provide a system designed to accommodate a dual-check valve, pre-filter, and carbon block filters, and allow integration of an optional booster pump to enable transport of a complete water treatment system.”

5.22. “The Contractor shall ensure the system complies with IEC Tip and Threshold Testing Standards and meets the most current ANSI, AAMI, and ISO requirements.”

5.23. “In addition to furnishing the required equipment, the Contractor shall provide on-site services including system installation, startup, sanitization, customer training, and verification sampling.”

6. Salient Characteristics (Shall include but is not limited to the following EON ROVER ALX Dialysis Water Transport System Brand Name only):

•The contractor shall provide an aluminum frame that is rust-proof and corrosion-resistant to preserve appearance and ensure structural integrity in harsh, wet environments.

• The contractor shall provide front ESD-rated dual swivel casters and rear directional locking casters equipped with an integrated braking mechanism to ensure stability and smooth mobility.

• The contractor shall provide a centrally located monitoring station equipped with pressure and temperature gauges, sample ports, and an integrated drip tray.

• The contractor shall provide a housing unit capable of accommodating a dual-check valve, pre-filter, and carbon block filters, with the option to integrate a booster pump, to enable the transport and operation of a complete water treatment system.

•The Contractor shall ensure all surfaces are smooth and easily accessible for cleaning and disinfection to reduce the risk of infection.

•The Contractor shall ensure the system complies with IEC Tip and Threshold Testing Standards and meets the most current ANSI/AAMI 13959 and ISO requirements. The Contractor shall provide Operators Manual and quick reference guides on the equipment.

EON ROVER ALX Dialysis Water Transport System (Portable RO) Brand Name only

· Dimensions Width -21 ½” (54.6cm) Depth-32’ (81.3 cm) Height -43 3/8” (110.2)

· Cart weight 70lbs (36.3 kg)

· Cart Weight 195lbs (90.7kg) Includes the EON RO)

· Portable, all-in-one water treatment system for acute dialysis therapy.

· Complies with AAMI-grade water standards for dialysis applications.

· Lightweight and mobile design for easy transport between patient care areas.

· User-friendly interface with intuitive controls for simplified operation.

· Real-time monitoring capabilities to ensure water quality and system performance.

· Ideal for use in home dialysis and acute care settings.

· Built for quick setup and seamless integration with dialysis equipment.

7. Delivery, Set-Up and Installation

7.1. All delivery schedules should be coordinated through facilities in advance.

7.2. No corrugated boxes are allowed into the facility, if needed then vendor must provide their own recyclable dumpster and not be limited to overnight parking for such dumpster.

7.3. Vendor must provide staff onsite upon deliveries to load and offload deliveries.

7.4. Delivery is required 30 days ARO, FOB Destination only, to the following:

7.5. For product delivery, the combination freight/passenger elevator is available at no additional charge.

7.6. All deliveries are through the loading dock and must be scheduled two (2) weeks prior to delivery. The loading dock can be congested at times.

Installation

The contractor/vendor must be responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the vendor’s expense.

The contractor shall perform full installation of the new unit per manufacturer’s recommended specifications and procedures.

Removal and installation process must be performed during weekday/weekend between normal business hours. Process must be coordinated with warehouse, Chief of Medicine, POC listed.

The contractor must verify and inspect all items. Any and all deficiencies (damage/overage/shortage) must be brought to the attention of the assigned POC in writing, preferably via email, immediately upon identification.

The contractor must store damaged items in the location designated by the POC. The Contractor must maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports must be forwarded to the POC on a daily basis.

The contractor must repair or coordinate with the POC for the replacement of damaged, defective, or missing items.

8. Warranty

-At a minimum the RO Systems must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government.

-The warranty shall begin upon completion of validation testing.

-Warranty shall include onsite repairs and over the phone support.

-Contractor shall provide routine maintenance service program during warranty period.

-All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs.

-The warranty shall include all travel and shipping costs associated with any warranty repair.

9. Security Requirements

-The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff.

-The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement.

PROTECTION OF PROPERTY

The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor

OPERATOR TRAINING

Onsite education and training by a vendor service trained representative will be provided to OBVAMC clinical staff, facilities and engineering staff, and the biomedical engineering staff. The scheduling of operator training shall be coordinated with the OBVAMC clinical staff after delivery and installation.

10. Assembly and final acceptance

10.1. The contractor must be responsible for all safety and security guidelines within the area in which work is being performed, including securing any contractor-owned tools or equipment, and any on-site storage being utilized.

10.2. The contractor must install all items in accordance with each requirement statement and basic component floor plan designed and provided by the contractor with each task order.

10.3. The contractor must un-crate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

10.4. The contractor must prevent its personnel from entering any area other than the designated work area.

10.5. The contractor must maintain a means of egress within all designated work areas to comply with fire codes.

10.6. The contractor must inspect to ensure that the product(s) is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

10.7. The contractor must do a final walkthrough with POC and provide a punch list before releasing crew for the day.

10.8. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

Period of Performance: The item being requested shall be delivered 30 ARO days from the time of award. Product may be shipped sooner if available.

This is a one-time purchase; delivery should be completed within 30 ARO days from date of award. Working hours are between 8:00a.m. – 4:30p.m., Monday through Friday. All federal holidays excluded.

The VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

11. Place of performance:

Overton Brooks VA Medical Center 510 E. Stoner Avenue, 4th Floor Dialysis Center Shreveport LA, 71101 POC: Felicia L. Stinson Phone: 318-221-8411 ext. 14616.

Email: felicia.stinson@va.gov

Contractor shall provide on-dock delivery.

12. INVOICE AND PAYMENT

The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

a. IFCAP Obligation Number

b. Contract Number

c. Description of the supply/service rendered

d. Billing period/date when the services were rendered and

e. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

(End of Statement of Work)

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