36C25626Q0379.docx

STATEMENT OF WORK

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7133502900

PLACE OF PERFORMANCE

2495 Shreveport Hwy

Pineville LA

COUNTRY

ADDITIONAL INFORMATION

Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Title: Chiller Water Skid Pump, Motor, and Taco Repair

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Chiller Water Skid Pump, Motor, and Taco Repair.

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

The objectives of this RFI are to identify responsible sources and interested parties who have presently have the skill sets required for this unique mission. If an interested vendor does not presently have the skill sets and personnel available, a detailed plan and time frame to acquire those personnel will be detailed in their response.

Responses Requested: The MEDVAMC requires complete responses to all questions and requested information outlined in this Request for Information/Sources Sought (RFI/SS). Failure to provide any requested information or answer all questions will result in the submission being deemed non-responsive and excluded from consideration in the market research process. Respondents must ensure all questions are fully addressed.

a. Contractors shall provide their points(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

b. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 1250 employee alternative size standard for nonmanufacturers? ___

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

c. Is your company considered small under the NAICS Code 333415

d. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?____

e. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

f. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

g. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

h. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

i. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

j. What is your schedule of delivery after receipt of order for the name brand or equal product?

k. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product.

l. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

m. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purposes.

5. Opportunity: NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. The Contractor shall possess the capability to provide all requirements and objectives.

6. Instructions and Response Guidelines: Sources Sought responses are due by Feb 13, 2025, at 10:00 am (CST) via email to rhonda.gibson2@va.gov.

All Questions shall be submitted by Feb 10, 2025, at 10:00 pm (CST) via email to Rhonda.gibson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line shall read: 36C25626Q0379-RFI-Sources Sought- Chiller Water Skid Pump, Motor, and Taco Repair- Alexandria VAHCS, Pineville, LA 71360. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

7. Contact Information:

Contract Specialist, Rhonda Gibson Email address: Rhonda.gibson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

***** End Word Document ******

See attached document: Draft 02 _SOW Chiller Water Skid Pump, Motor, and Taco Repair

Page 1 of

Sources Sought Notice

1 Contracting Officer Representative

Pineville LA, 71360

2. Contract Title: Replacement of Chiller Water Skid Pump, Motor, and Taco Triple Duty Valve Alexandria VA Health Care System, Pineville, LA

3. Background: The Alexandria VA Health Care System (AVAHCS) requires services to replace and repair critical components of its chillers water system. For the main hospital is in Building 7 in the ALX VA MC campus. Chilled water for the entire site is supplied by a chilled water plant located in Building 147. The plant currently operates with one (1) temporary 500-ton rental chiller and three (3) permanent chillers. Chillers 1 & 2 are 1000 Ton chillers and Chillers 3 is a newly installed unit that remains under construction. The chilled water system utilizes a primary-secondary configuration, distributing chilled water throughout the entire VA Center via underground piping.

Chillers 1 and 2 within the Alexandria VA Health Care System’s central plant are operating with critical component failures. Two Taco pumps are leaking, and the associated motors exhibit excessive vibration, indicating that the equipment has reached the end of its service life. Additionally, the two triple-duty valves no longer provide adequate water flow, creating a risk of damage to the chillers. To maintain system functionality, the equipment is currently being operated at maximum capacity, which is unsustainable and may result in further mechanical failure. If these components fail completely, chilled water service to the entire medical center will be interrupted, adversely impacting patient care and facility operations. Timely replacement of these components is essential to restore reliable system performance and prevent service disruption. Replacing these items is critical to restore normal operations.

4. Scope: The Contractor shall provide all tools, shipping, delivery, personnel, transportation, demolition, removal of old equipment, installation of new equipment, modifications to existing piping, to deliver and install the necessary equipment for repairing Chillers 1, and 2. The scope is to provide regular system health checks, preventative/routine maintenance, repairs, onsite training, and access to a technical support team in support of two industrial chillers and their subcomponents which consist of, but not limited to: magnetic drive pumps, piping, electrical connections, regulator valves, pneumatic actuators, gauges and indicators, heat exchangers, AC drives, and input modules.

The Contractor shall furnish all labor, tools, materials, equipment and supervision necessary for work to replace the two Taco Pumps, two motors and two valves for Chillers 1 and 2. Contractor will conduct a site assessment and pre-replacement inspection. Submit a project schedule and safety plan for VA approval. Coordinate all work with facility Point of contact.

The Contractor shall also have experience working in federal or VA medical center environments. The contractor shall follow all VAMC safety protocols. VA LOTO (Lockout/Tagout (LOTO), confined space and PPE requirements apply. The Contractor shall also wear VA issued badges. The VA will provide access to equipment and site escorts and needs. We will coordinate system shutdowns with the contractor. The VA engineering staff that operates the plant has determined that Chiller 1 & 2 Skid Pump/Motor needs replacement. The chiller plant is very old and needs maintenance on the parts that keep the plant functional. All work shall be defined by specific Work Requests (see Paragraph V.5). The Contractor shall provide all services in accordance with the requirements outlined in the Statement of Work (SOW)

5. Delivery: The contractor shall complete the following that includes but not limited to:

· The skid pump/motor for each chillers 1 & 2 are leaking and is under constant repair. These pump/motors need to be replaced.

· The triple duty valve for each chiller is also not working correctly and needs to be replaced.

· If either of these parts fail completely, the chiller plant will not be able to maintain the chill water for the entire VA MC site.

· The Construction of the chiller pump/motor and triple duty valves. Summary of work to be accomplished:

· Removal and replacement of two (2) existing Taco Pumps

· Removal and replacement of two (2) existing 125 HP electric motors

· Removal and replacement of two Taco Triple Duty Valves

· Installation of new pump and motor assemblies with equivalent or greater performance and efficiency ratings. New motors shall be premium efficiency, Department of Energy (DOE) and American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) 90.1 compliant.

· New equipment shall meet or exceed current equipment’s performance and efficiency ratings without any change to power supply requirements.

· Installation of new triple duty valves matching existing valve sizes and pressure classes.

· Welding and installation of new flanges, spool pieces, or pipe sections as needed to ensure proper fit and alignment. All welding performed by certified welders and contractors shall provide current certifications for welder.

· Laser leveling and alignment of the new pumps and motor assemblies per manufacturer specifications.

· Reconnection of all electrical wiring, conduit, and controls as required.

· Replacement of all disturbed or removed insulation on piping, fittings, valves, and components.

· Hydrostatic pressure testing and operational verification.

· Painting and labeling of all new components.

· Proper disposal of all materials removed per applicable regulations.

· Testing and Commissioning

· Alignment and rotation check prior to startup.

· Submission of laser alignment report.

· Hydrostatic testing of all piping connections.

· Operational testing to verify flow, head and performance.

· Final commissioning report to VA Engineering

· Safety and Compliance:

· Comply with VA safety standards, OSHA, and National Fire Protection Association NFPA 70 (NEC).

· Full adherence to Lockout/Tagout (LOTO) procedures.

· Coordinate all shutdowns with VA Engineering prior to work.

· Deliverables:

· Manufacturer submittals for replacement equipment.

· Laser alignment report.

· Insulation replacement verification. - Weld inspection documentation.

· Commissioning and testing results.

· User Manuals Printed and digital

· One-year warranty on equipment and workmanship.

6. Period of Performance: All contractual required work and tests shall be successfully completed withing 120 calendar days of issuance of Notice to Proceed.

7. Certified Technicians:

Certified technicians are required in the performance of work under this contract. The contractor shall be a licensed HVAC contractor with at least 3 years of experience servicing chillers.

8. Delivery Hours: All deliveries shall be scheduled 24 hours in advance. Deliveries pertaining to this contract will need to be performed Monday through Friday unless a Federal holiday falls on one of these days. Typical hours are between 8am and 4pm. If delivery is required outside of these hours of operations, it must be coordinated with the project Contracting Officer’s Representative (COR). On the days listed below delivery shall not be scheduled unless unique situations arise and prior approval between the delivery and (AVAHCS) parties involved is agreed upon.

9.Government Observed Holidays: The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by the Federal Statute.

10. Technical manuals/Data: Contractor shall provide full manufacturer’s data, literature, and installation, operation and maintenance instructions with the technical quote.

Delivery Location: Alexandria Veterans Healthcare System 2495 Shreveport Hwy Pineville, LA 71360

11. Invoices: Offeror May submit invoices for any complete and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided

e) Total Amount Due

Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriate funds obligated in a task order which will be issued after the contract is awarded.

END of STATEMENT OF WORK