36C25626Q0352-Patient Lift Preventative Maintenance-Guldman-RFI.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Guldmann Patient Lifts - Preventative Maintenance

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

77056-5643

36C25626Q0352

02-25-2026 13:00 CENTRAL TIME, CHICAGO,

USA

5 DAYS AFTER THE RESPONSE DATE

N

J065

811210

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Oney Kelly

Oney.kelly@va.gov

PLACE OF PERFORMANCE

ADDRESS 2002 Holcombe BLVD

Houston TX 77030

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS

NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the

Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal

Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI

1. Title: Annual Inspection and Maintenance for Guldman Patient lifts

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

Schedule of Services:

CLIN Description of Services Quantity Unit of Measure

0001 Base Year: Annual Inspection and Maintenance 1 Lot

0002 Option 1: Annual Inspection and Annual Inspection and Maintenance

1 Lot

0003 Option 2: Annual Inspection and Maintenance 1 Lot

0004 Option 3: Annual Inspection and Maintenance 1 Lot

0005 Option 4: Annual Inspection and Maintenance 1 Lot

The anticipated Small Business Administration (SBA) size standard for the North American

Industry Classification System (NAICS) code 811210 is ____________ (employees or dollars).

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice

a. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer

(OEM) parts which is required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

b. Name of potential Contractor that possess the capability to fulfill this requirement.

Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________

Address: ___________________________________________________

Telephone number: ___________________________________________

Email address: _______________________________________________

Company's business size: ________________________________________________

Data Universal Numbering System (DUNS) #: _______________________________

c. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or

8A concern, with the requisite __________________ NAICS code?

• Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General

Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or

Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this

Market Research.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required services for the Guldman Patient Lift that is currently being used. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION

(RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 13:00 (CST), Wednesday, Feb 25, 2026; size is limited to 8.5 x

11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to

Oney.kelly@va.gov the subject line shall read: MEDVAMC Patient Lift Preventative

Maintenance. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contract Team.

mailto:Oney.kelly@va.gov

Performance Work Statement

DRAFT

1. GENERAL INFORMATION

1.1. Contractor to perform preventive maintenance on patient lift equipment identified in Section 5, Patient Equipment located at the Michael E. DeBakey VA Medical Center (MEDVAMC), 2002

Holcombe Blvd., Houston, Texas.

2. SCOPE OF WORK

2.1. Scheduled Maintenance: Contractor to provide preventive maintenance (PM) for patient lift equipment identified in Section 5 of this PWS; in accordance with the latest Original Equipment

Manufacturer (OEM) standards, International Organization for Standardization 10535 and

Section 4, Conformance Standards. The Contractor shall provide to the COR an outline of the

PM procedures and schedule.

2.2. General Requirements:

2.2.1.1. The Contractor must submit with technical proposal proof of an established business with an office and full-time staff. The staff includes a "fully qualified" Field

Service Engineer (FSE). The FSE shall lead each test. Contractor to submit proof of at least one (1) person trained by the OEM specifications on the equipment to be tested with technical proposal. Failure to provide FSE qualifications proof of at least one (1) person trained by the OEM specifications on the equipment to be tested with technical proposal shall result in a non-responsive technical proposal.

2.2.1.2. The Contractor shall complete preventive maintenance by personnel who are approved by the Original Equipment Manufacturer (OEM-Guldmann); and be qualified to inspect each type of lift system: GH2, GH3, GH3+, GH3+825, and Rail

Only.

2.2.1.3. The Contractor shall be available during the preventive maintenance service to answer any questions or concerns the COR may have regarding the patient lift equipment being inspected.

2.2.1.4. Inspection of structure and function must meet the manufacturer’s requirements as described in the lift instructions, including moving parts, rollers, bearings, end stops, electrical connections, and clearances. Functional inspection shall include all normal functions of the lift.

2.2.1.5. The Contractor shall complete a “Corrective and Preventive Maintenance

Checklist for Ceiling Mounted Patient Lifts” for all lifts inspected under this contract.

The Contractor shall provide this form electronically to the COR (See Section 2.3

Specific Standards).

2.2.1.6. The Contractor shall perform weight test with a full lifting cycle at maximum rated load capacity, with the weights attached appropriately to the hanger bar to test the entire system for each patient lift equipment.

2.2.1.7. The Contractor shall have common parts accessible and available to complete required work without clearing the same room multiple times.

2.2.1.8. The Contractor shall test for portable ceiling lift systems, each rail/trolley system and each lift system. The Contractor shall in succession hang the same lift on multiple rail/trolley systems.

2.2.1.9. The Contractor shall replace any items damaged by the Contractor, sub-

Contractor, their employees or equipment at no additional cost to the Government.

2.2.1.10. The Contractor shall clean the service area after each completed service and always keep area clean. The Contractor shall not interrupt any utility service or fire alarm service during the process of performing the work for this job.

2.2.1.11. The Contractor shall not perform weight testing in patient rooms where the patient is present. The Contractor must coordinate with Nursing staff and/or other VA service staff to ensure that empty rooms are available for work.

2.2.1.12. Contractor must notify Contracting Officer Representative (COR) in advance of any operation that requires cutting of ceiling opening or any operation that creates dust. Any operation of this type shall be subject to Infection Control Risk Assessment and shall not be performed under this contract or project.

2.2.1.13. Any part and/or service not covered by this contract shall not be installed and must be reported to the COR immediately upon notice.

2.3. Specific Standards: The Contractor must provide a legibly written description of Preventive

Maintenance Inspections (PMI) to the COR at the completion of the preventive maintenance

(PM) and service. This legibly written description must include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following:

2.3.1.1. The Contractor shall clean equipment.

2.3.1.2. The Contractor shall review the system to ensure that the system is operating in accordance with Section 4, Conformance Standards, or the manufacturer's specifications.

2.3.1.3. The Contractor shall calibrate and lubricate the equipment if necessary.

2.3.1.4. The Contractor shall perform remedial maintenance of non-emergent nature.

2.3.1.5. The Contractor shall test and replace faulty and worn parts and/or parts likely to become faulty, fail or become worn.

2.3.1.6. The Contractor shall inspect and replace where indicated, electrical wiring and cables for wear and fraying.

2.3.1.7. The Contractor shall inspect and replace where indicated, all mechanical components which may include, but are not limited to mounting hardware, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance that are included within the preventive maintenance.

2.3.1.8. The Contractor shall return the equipment to the operating condition defined in

Section 3, Conformance Standards.

2.3.1.9. The Contractor shall provide documentation of services performed.

2.4. The preventive maintenance schedule established herein shall be performed in accordance with, and during the hours defined in Section 7 -Hours of Coverage. All exceptions to the PM schedule must be arranged and approved in advance with the COR.

2.5. Any charges for parts, services, manuals, or tools required to satisfactorily complete the scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

2.6. The Contractor shall complete all lift testing on a fiscal year basis. The Contractor shall establish schedule for planned maintenance with the COR.

2.7. Type of Contract: The Government anticipates an award for a Firm Fixed Price contract.

2.8. Period of Performance: March 16, 2026 – March 15, 2027, with four (4) additional, one (1) year option period to be exercised at the Government discretion.

2.9. Place of Performance: Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd., Bldg., 100, Houston, Texas 77030.

2.10. The Contractor shall submit contact information including name(s) of authorized contact person(s) for the Service Department and telephone number(s) with technical proposal.

2.11. The Contractor preventive maintenance performed on each lift shall include at least weight and function tests of up to 750 Guldmann ceiling lift systems stated herein this

Performance Work Statement (PWS) at the Michael E. DeBakey VA Medical Center

(MEDVAMC) and in accordance with the International Organization for Standardization 10535 and manufacturer requirements.

2.12. Scheduled maintenance and service must be arranged with the COR of the MEDVAMC

Biomedical Engineering Department no less than three days prior. The facility biomedical engineer shall serve as the COR for this project. Contractors shall not be supervised by VA employees and must check-in with the designated person on site at the beginning of each workday. The Contractor must adhere to local policy in providing appropriate identification to on-site Contractors.

3. DEFINITIONS/ACRONYMS:

3.1. Biomedical Engineer(ing) - Supervisor or designee.

3.2. CO - Contracting Officer

3.3. COR - Contracting Officer's Representative

3.4. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

3.5. ISO – Information Security Office (Officer)

3.6. FSE - Field Service Engineer. A person who is authorized by the Contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

3.7. ESR - Contractor Engineering Service Report. Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

3.8. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

3.9. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.

3.10. NFPA - National Fire Protection Association.

3.11. CDRH - Center for Devices and Radiological Health.

3.12. VAMC - Department of Veterans Affairs Medical Center

3.13. VAH - Department of Veterans Affairs Hospital

4. CONFORMANCE STANDARDS: - The Contractor shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, UL, OSHA, VAMC, and CDRH.

5. PATIENT LIFT EQUIPMENT: The Contractor shall perform preventive maintenance (PM) for a total of up to 750 patient lift equipment (DH2000, GH2, GH2F, GH2 Twin, GH3 and GH3+) located at the MEDVAMC Houston, Texas.

6. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

6.1. "Fully Qualified" is based upon training and experience in the field as per this performance work statement (PWS). For training, the Contractor must submit with the technical proposal proof of

FSE(s) past performance of satisfactorily completion of formalized training/program by the

OEM specifications for the list of equipment in Section 5 and in accordance with Section-3

Conformance Standard. Failure to submit proof with technical proposal of FSE(s) past performance of satisfactorily completion of formalized training/program by the OEM specifications for the list of equipment in Section 5 and in accordance with Section-3

Conformance Standard shall result a non-responsive technical proposal.

6.2. Field experience, the FSE(s) must have a minimum of two (2) years’ experience (exceptions:

new equipment or recent market equipment) with respect to scheduled and preventive and remedial maintenance on patient lift equipment. Contractor must submit with technical proposal proof of evidence authorizing contractor personnel to perform inspection, maintenance

(corrective and/or preventive) services for Guldmann GH2, GH3, GH3+, GH3+825, rail nnly systems, wall mounts, ceiling mounts, hanger bars and B-Mobile body scoops. Failure to provide proof of evidence authorizing contractor personnel to perform inspection, maintenance services for Guldmann GH2, GH3, GH3+, GH3+825, and Rail Only systems, including wall mounts, ceiling mounts, hanger bars and B-Mobile body scoops shall result in a non-responsive technical proposal.

6.3. All work shall be led by "Fully Qualified" and competent FSEs. The Contractor must submit with technical proposal training certificates and credentials/permits assuring competency for personnel assigned to work this project and list credentials of approved FSEs for each make and model. Failure to provide proof of training certificates and credentials/permits assuring competency for personnel assigned to work this project and list credentials of approved FSEs for each make and model the Contractor has serviced at VAMC shall result in a non-responsive technical proposal. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

6.4. The Contractor must submit subcontractor(s) used for this project with their technical proposal.

Failure to submit subcontractor(s) used for this project shall result in a non-responsive technical proposal. The sub-Contractor must be approved by the CO. The Contractor must submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

7. HOURS OF COVERAGE: Normal hours of coverage are Monday through Friday from 8:00 a.m. to

5:00 p.m., excluding Federal holidays observed by the VAMC.

7.1. Federal Holidays observed by the VAMC are:

7.2. New Years' Day

7.3. Martin Luther King Day

7.4. Presidents' Day

7.5. Memorial Day

7.6. Juneteenth

7.7. Independence Day

7.8. Labor Day

7.9. Columbus Day

7.10. Veterans' Day

7.11. Thanksgiving Day

7.12. Christmas Day

7.13. The Federal Government shall also observe any day specifically declared by the President of the United States or any other day declared by the President of the United States to be a federal holiday.

7.14. All service and/or repairs shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee. The Contractor must schedule and perform hardware/software update/upgrade installations outside normal hours of coverage at no additional charge to the Government (NOTE: exceptions are defined as being detrimental to equipment up-time; and shall be determined by the COR). The Contractor shall provide software/hardware and upgrade/update. Preventive maintenance shall be performed yearly or to the Original Equipment Manufacturer (OEM) standards; whichever is more frequent.

8. PARTS AND TRAVEL

8.1. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or service for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No re-manufactures or gray market items will be acceptable.

8.2. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies.

8.3. The Contractor shall furnish and replace parts in accordance with the manufacturer's specifications. The Contractor must have readily available access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment.

8.4. The Contractor shall use new original equipment manufacturer (OEM) parts. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. All parts shall perform identically to the OEM specifications. Rebuilt parts, used parts or those removed from other equipment shall not be installed without specific approval by the CO or the

COR.

8.5. For any part the Contractor must be replaced, it must be replaced with certified OEM replacement parts.

8.6. Travel for preventive maintenance is covered within this contract shall be covered by the

Contractor and shall not be reimbursed by the VA or any of its and/or their associates, employees or descendants under any conditions or circumstances.

9. SERVICE MANUALS/TOOLS/EQUIPMENT: The Government shall not provide Government furnished equipment. For example, tools, (test) equipment, service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available to its Field

Service Engineer (FSE) all operational and technical documentation (such as, operational and service manuals, schematics, and parts list) that are necessary to meet the performance requirements of this contract. A copy of the location and listing of service data manuals, by name and/or the manuals themselves, shall be provided to the COR upon request.

10. TEST EQUIPMENT: Prior to commencement of work on this contract, the Contractor shall provide a copy of current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment with technical proposal. Thereafter, certification must be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

11. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

11.1. Documentation of testing must include the date of inspection, the serial number of the lift or trolley system being tested, the manufacturer’s annual inspection checklist, any observations of importance for the safety of the hoist, room number of the lift’s location, and any corrective actions taken. Electronic copies are preferred to support data entry into spreadsheets.

11.2. Contractor shall deliver document of testing certification records to COR no later than one (1) week after certification of each system.

11.3. Contractor shall notify COR immediately, separately from certification forms, of any damage that jeopardizes the safety of the hoist system and any corrective action required by VA facility representatives.

11.4. Contractor shall take a photo of the weight test of each lift at 100% capacity, with the location and/or lift identifier and date included in the photo. Photos shall be supplied on

Compact Disc (CD) when testing is complete and provided to the COR.

11.5. Contractor shall provide parts, labor, shipping and travel to correct any deficiencies identified by the tests.

11.6. Contractor shall ensure work performed on patient lift equipment is approved by the

COR and certified for twelve (12) months following the completion of the testing and maintenance.

11.7. Any additional charges claimed must be approved by the CO before service is completed.

Contractor shall notify the COR.

12. REPORTING REQUIREMENTS:

12.1. The Contractor shall be required to report to Biomedical Engineering to log in to begin service and maintenance. This check-in is mandatory. After the service is completed, the FSE shall document services rendered on a legible Contractor engineering service report (ESR). The

FSE must log out with Biomedical Engineering and submit the ESR(s) to the COR after the service is complete. All ESRs submitted to perform service to the equipment user must provide an "acceptance signature" and must provide the COR with an "authorization signature". If the

COR is unavailable, a signed, authorized copy of the ESR must be sent to the CO after the work is reviewed (if requested or noted on the ESR).

12.2. VA Biomedical Contact Persons: Tekia Chess, tekia.chess@va.gov, (713) 794-7026

12.3. Location (Building/Room Number): BA-200

12.4. Telephone Number & Extension(s): Information will be provided to the Contractor at

Post Award.

13. CONTRACTOR CONDUCT REQUIREMENTS:

13.1. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect people and property from damage during performance of this contract. Contractor shall be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee’s fault or negligence

13.2. All employees and subcontractors must wear visible identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed.

13.3. Employees and subcontractors working onsite must wear the VA Contractor badge. The

COR shall be responsible for securing Contractor badges for each contracted employee.

13.4. The Contractor shall provide all labor, parts, tools, supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by

Federal, State, and local ordinances and Joint Commission. The Contractor’s procedures and quality control procedures shall conform to these guidelines.

13.5. The Contractor shall make all subcontractors aware of the requirements of this contract.

13.6. Contractor personnel shall conduct their work so as not to interfere with the normal functioning of the facility and shall stop work if asked by medical center personnel. Hours of work should be coordinated with COR should limitation to work at daytime on units where patients sleep and nighttime in areas where patients would be exposed to risk by daytime work.

13.7. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

13.8. The Contractor shall follow procedures required by Infection Control personnel and the construction safety committee, to include any required dust control.

mailto:tekia.chess@va.gov

13.9. The Contractor shall state what efforts shall be made to minimize noise during testing of equipment.

13.10. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. Should the Contractor fail or refuse to correct deficiencies promptly, the

Contracting Officer shall issue a stop work order, stopping all or any part of the work and may hold the Contractor in default of the contract.

13.11. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

13.12. All material and equipment shall be removed from the facility or stored properly at the end of each workday and secured during the workday in the areas specified by the Contracting

Officer’s Technical Representative.

13.13. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

13.14. The Contractor shall be required to furnish MEDVAMC with material safety data sheets for all chemicals used during installation. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations.

13.15. The Contractor shall be required to follow all OSHA General Industry regulations.

13.16. The Contractor shall not perform hot electrical work. Any electrical work that is necessary must be coordinated with the facility electricians, and lockout/tagout provisions must be presented if electrical work is required.

13.17. The Contractor’s personnel shall follow applicable policies of each VISN 16 medical center, to include policies concerning fire and disaster preparedness programs.

13.18. The Contractor shall furnish at his/her own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract.

13.19. The Contractor shall place any accumulated rubbish to be collected in the facility trash or dumpsters.

14. ADDITIONAL CHARGES: - There shall be no additional charge for time spent at the site (during, or after normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

15. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but no later than twenty-four (24) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

16. CONDITION OF EQUIPMENT: The Contractor accepts responsibility for the equipment in "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

17. REMOVAL OF EQUIPMENT:

17.1. The Contractor shall notify the COR and coordinate with the COR if it is determined by the Contractor a piece of equipment require repair at the Contractor ‘s plant. The Contractor shall not remove any Government equipment.

17.2. Government property cannot be removed from MEDVAMC without a signed Property

Pass. This Property Pass must be obtained from Acquisition & Material Management Service, Personal Property Section, 4A-320 after removal is authorized and approved by the COR. The

Contractor shall not remove equipment from Government site and must coordinate equipment requiring minor repairs with the COR. The Contractor shall be responsible for damage or loss of equipment at the Contractor’s expense.

18. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's FSEs shall always wear visible identification while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the

VAMC and is only permitted in specified smoking areas on the VA medical center campus.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal)

District Court, not a local district, state, or municipal court.

NOTE: - The Contractor must submit with technical proposal unique or unusual conditions to suit specific situation(s) should the above clause not be entirely applicable.

19. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee, may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served to the Contractor or his/her representative at the site of work, shall be deemed sufficient for said purpose. If the Contractor fails or refuses to comply promptly with such notice the Contracting Officer may issue a cure notice.

The VAMC, CO, COR or any of its and/or their associates, employees or descendants under any conditions or circumstances shall not be held responsible for any safety incident or any injury or any inconvenience experienced by the Contractor, their associates, or subcontractors while performing the services, labor, travel, software upgrades or maintenance included within this contract to the extent applicable by federal, local and state law with federal law taking precedence.

20. INSURANCE:

20.1. Worker compensation and employer's liability: - Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

20.2. General Liability: - Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

20.3. Property Damage Liability: - Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

21. GOVERNMENT PARTY TO EXECUTE AND MODIFY THE CONTRACT: After the contract has been in force for a period of time, it may be necessary to change and/or modify the operations to provide better service. Pursuant to FAR 43.102, no Government personnel other than the Contracting

Officer can execute contract modifications on behalf of the Government.

22. END OF SERVICE PERIOD: - No service shall be performed under this contract after the contract expiration date without written authority or direction from the Contracting Officer.

23. PRIVACY/SECURITY: The Contractor shall not have electronic connectivity to the devices. The

Contractor will not have access to VA systems, patient databases and Patient Health Information

(PHI) when performing preventive maintenance. Any electronic or magnetic data storage devices such as hard drives, etc., must be turned in to the ISO. Electronic or magnetic data storage devices are not to be removed from VA property.

24. CONFIDENTIALITY AND NONDISCLOSURE:

24.1. The preliminary and final deliverables, including all associated working papers and other material deemed relevant by VA which have been generated by the Contractor in the performance of contract are the exclusive property of the U.S. Government and must be submitted to the COR.

24.2. The Contracting Office (CO) shall be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract, presented to the Contractor, shall be submitted to the CO for response.

24.3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.