S06. 36C25626Q0322 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 01-29-2026

586-26-2-583-0041

None

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25626Q0322

01-21-2026

X

X X

X 1 (One)

The purpose of this amendment is to post Questions and Answers (Q&A) and update Statement of Work (SOW).

a. Q&A is attached to this amendment as Attachment C.

b. Updated SOW is attached to this amendment as Attachment D.

Note: Contractor must acknowledge this amendment by signingin box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Ashley M. Haslauer Contracting Officer

Amendment: 0001 Solicitation: 36C25626Q0322

Attachment C – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25626Q0322.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 The durations say both 180 days and 90 days.

Need to clarify which duration is desired. The duration is 90 Days.

Q2

There is a mention of the laborers performing asbestos abatement if required. The workers are not going to be asbestos certified and furthermore we can’t provide asbestos abatement services under the same rates as building maintenance.

Please consider removing this requirement.

This is to clarify that there could possibly be asbestos in some flooring, as noted contractor can remove those type materials using proper precautions as long as it is less than 100 square feet. This does not require abatement certification.

Q3 Page 5, note 2, says that the contractor is to provide all materials. This is in conflict with the rest of the scope. Please clarify.

All flooring material, ceiling tiles and paint will be supplied to the contractor by the government.

Q4 Will we be responsible for providing all tools? This was mentioned in one area but it seems to be contradicted elsewhere.

Contractor is responsible for supplying all tools required to perform services.

(End of Attachment C)

Attachment D Updated Statement of Work (SOW)

Walls/Flooring/Ceiling Corrective Services G.V. “Sonny” Montgomery VA Medical Center (GVSMVAMC)

1500 E Woodrow Wilson Drive Jackson, MS 39216

1. OBJECTIVE: The G.V. “Sonny” Montgomery VA Medical Center located in Jackson, MS requires the following services for the facility: Walls/Flooring/Ceiling Corrective Services as required by (and in accordance with) Joint Commission Standards, Occupational Safety and Health Administration (OSHA) Standards, and other regulations/policies that are applicable.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The Department of Veterans Affairs, G.V. “Sonny” Montgomery VA Medical Center, has a need for painting, flooring, and ceiling corrective services. The 800,000 square feet facility walls require constant repair from damage and repainting to adhere to EOC (Environment of Care) and Infection Control guidelines, flooring requires patching and replacement to adhere to EOC (Environment of Care) and Infection Control guidelines, and ceilings require the replacement damaged ceilings tiles to adhere to EOC (Environment of Care) and Infection Control guidelines.

4. SCOPE OF SERVICES: The following services will be provided as outlined below: A.

WALL REPAIRS

a. The Contractor will provide two (2) general labor personnel for (90) days, eight (8) hours per day, Monday thru Friday to provide wall repair services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between ten (10) to fifty (50) wall repair task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative

(AGR).

d. The AGR will provide the contractor with all materials used for repairs to walls when task orders are assigned.

e. Walls are constructed of materials such as concrete, gypsum board, plaster, and block. Some walls will have overlays such as tiles, flex walls, wallpaper, wainscoting, corner guards, and cove base.

f. The contractor will supply all tools required to perform repair services.

g. The contractor will prepare surfaces prior to repair/installation to ensure proper adhesion between materials.

h. Should matching overlay material be unavailable, the contractor will remove sections of material and replace.

i. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

B. PAINTING

a. The Contractor will provide eight (8) professional painters for (90) days, eight (8) hours per day, Monday thru Friday to provide painting services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) painting task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative

(AGR).

d. The AGR will provide the contractor with all paint used for painting walls when task orders are assigned.

e. Walls are constructed of materials such as concrete, gypsum board, plaster, and block.

f. Contractor will supply all brushes, rollers, coverings, tape, cleaning supplies, etc. for performing painting services.

g. The contractor will prepare surfaces prior to painting to ensure proper adhesion between materials.

h. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

C. FLOORING

a. The Contractor will provide four (4) professional flooring installers (90) days, eight (8) hours per day, Monday thru Friday to provide flooring services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) flooring task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative

(AGR).

d. The AGR will provide the contractor with all materials to repair floors when task orders are assigned.

e. Floors are constructed of overlay materials such as vinyl plank, seamless, tile, thresholds and carpet.

f. The contractor will supply all tools required to perform flooring repair/installation services.

g. The contractor will prepare surfaces prior to repair/installation to ensure proper adhesion between materials.

h. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

D. CEILINGS

a. The Contractor will provide two (2) general labor personnel for (90) days, eight (8) hours per day, Monday thru Friday to provide ceiling repair services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) ceiling repair task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative (AGR).

d. The AGR will provide the contractor with all materials used for repairs to ceilings when task orders are assigned.

e. Ceilings are constructed of materials such as gypsum board, plaster, and metal grid supporting ceiling panels.

f. The contractor will supply all tools required to perform repair services.

g. The contractor will prepare surfaces prior to repair/installation to ensure proper installation.

h. Should matching material be unavailable, the contractor will remove sections of material and replace.

i. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

E. GENERAL

a. The contractor will be responsible for cleaning up work areas daily upon completion of services.

b. All flooring material, ceiling tiles and paint will be supplied to the contractor by the government.

C. In cases where asbestos is present, contractors will abate any section less than 100 square feet using the required disposal methods for asbestos materials, following proper safety precautions. For sections greater than 100 square feet, an abatement company certified to handle asbestos must be employed through a modification of the contract.

5. PLACE AND PERIOD OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216. This project, as encompassed by the final contract when executed, will consist of 90 days of service (February 2, 2025, to June 11, 2025) for the facility. Contract performance will end when the contract is successfully completed.

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m. Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

7. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE

COMPETENCIES”: Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully accomplish the following:

Walls/Flooring/Ceiling Corrective Services. No unqualified individual shall be allowed to perform work, execute services, and to complete deliverables at any time under the contract while active.

• Personnel should have at least 5 years professional experience working in the field of painting, flooring and general repair.

• Must be able to kneel, stoop, climb ladders and work over head.

8. KEY PERSONNEL During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Scope of Work and covered by the final contract. This Key Personnel person must have sufficient knowledge to be able to respond to technical questions from the government.

9. OTHER REQUIREMENTS:

• Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times.

While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

• Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

• Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

• Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractors are not authorized payment for future work not performed and/or for work that has not been successfully completed.

• VA authorized personnel who may contact contractor for service (Note: names will be provided but are subject to change)

Contracting Officer

Representative Maintenance Supervisor

Interior Designer

Contracting Specialist

• Warranty: Contractor shall provide a one (1) year warranty on all equipment/services covered in this contract.

10. RECORDS MANAGEMENT 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle].

Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227- 11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone” [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] 12. Flow-down of requirements to subcontractors: a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contract