36C25626Q0280.docx

SUBJECT*

CCTV and Burglar Alarm System Additions

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Eugene Jackson eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS

MEDVAMC

2002 Holcombe Blvd.

Houston TX

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Title: CCTV and Burglar Alarm System Additions

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide CCTV and Burglar Alarm System additions.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide and install additional systems. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide Contingency medication compounding services for the Michael E. Debakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i (in the order and format provided) in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 561621?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). *This includes part installation AND authorization to configure and integrate into current system.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by JAN 15, 2026, at 3:00 PM (CST) via email to eugene.jackson2@va.gov.

All Questions shall be submitted by JAN 12, 2026, at 12:00 pm (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a new requirement.

The subject line shall read: 36C25626Q0280-RFI-Sources Sought CCTV and Burglar Alarm System Additions – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

New installation of additional Closed Circuit TV System (CCTV) and Burglar Alarm System to the existing Security Systems throughout the facility. These additions will be compatible and will function with the existing CCTV and Burglar Alarm systems that are already in place.

1. BACKGROUND: This Statement of Work is required for the Michael E. DeBakey VA Medical Center (MEDVAMC), Social Work Service - to expand and ensure compliance with safety and security regulations at the Domiciliary Residential and Rehabilitation Treatment Program (DRRTP) facility.

2. OBJECTIVES: The purpose of this project is to add to the existing CCTV and Burglar Alarm Systems. This installation would enable the Domiciliary to be compliant with Appendix E, Safety and Security Section of VHA Directive 1162.02 for Mental Health Residential Rehabilitation Treatment Programs (MH RRTP) that state:

a. Staff must maintain situational awareness of common and public areas and the use of Closed-Circuit Television (CCTV) is vital for resident and staff safety. Each entrance or egress door must be monitored by CCTV with recording capability in all public areas, hallways, and at all entrance and egress points.

b. Monitors for CCTV and playback/review capability must be available for staff use to facilitate supervision of the unit.

c. All entrance and egress doors except the single point of entry must be alarmed to alert staff to an emergency of unauthorized opening.

d. CCTV is not installed in areas where treatment or where other clinical activities are conducted, such as private spaces.

3. SCOPE OF WORK: The intent of this project is to add to the current CCTV and Alarm systems in the designated areas listed, meeting all the requirements for intended use, installed to the highest standards and the requirements of the contract documents. All services and supplies shall meet or exceed what is required by this Statement of Work and be executed in a professional manner resulting in a finished product of highest quality. The contractor shall provide all materials, equipment, and other products used in the installation, shall be new or approved recyclable materials from an approved source. All new work shall be maintained in a clean condition and shall be true to line and grade and in accordance shall comply with stated installation requirements. The work shall be properly secured, consistent in quality, fit and installation, repair and servicing. The contractor shall provide all labor, equipment, materials, testing, transportation, and any other materials or services necessary to provide and install additional equipment to the existing CCTV and Alarm systems. All additional hardware and software are to be compliant and compatible with the existing systems now in place.

3.1 PLACE OF PERFORMANCE:

Michael E. DeBakey VA Medical Center Domiciliary Residential and Rehabilitation Treatment Program facility located at 4320 Old Spanish Trail, Houston, Texas 77021.

3.2 WORKING HOURS: The Domiciliary is a 24/7 facility, however the normal operating hours are from 8:00 am to 4:30 pm. Monday through Friday. All work should be accomplished during normal duty hours, Monday through Friday, excluding federal holidays. The contractor must arrange with the program manager or designee to schedule work and facility access outside of these hours.

The following are federal holidays:

Independence Day

In addition to the days designated as federal holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

* Changes to the Statement of Work may only be made by a written modification which is formally executed by the contractor and the Contracting Officer. *

4. REQUIREMENTS and PROJECT DESCRIPTION: Contract for installation shall be as indicated in the SOW (30 days from award date). The work required of the contractor shall be performed in accordance with this Statement of Work:

Minimum Requirements:

This proposal is based on the following equipment and Installation.

· Seven (7) New CCTV Viewing Workstations w/Keyboard and Mouse in the following locations:

· (3) New Workstations – Each Nurse Station

· (2) New Workstations – VA Police Department (VAPD) main and VAPD secondary office

· (1)New Workstation – Main Lobby Reception desk

· (1) New Workstation – Domiciliary Chief office

· Nine (9) New Workstation Monitors

· (VAPD Locations will have (2) monitors each

· All other locations will have (1) monitor each

· Provide and route new data drops to each location, data drops in areas will tie into the VA OIT network, data drops will need to be installed to the Juniper Network

· Set up and Installation.

· Relocation of (1) Bosch Burglar Alarm Keypad

· Installation of (1) New Bosch Burglar Alarm Keypad

· Installation of (2) Burglar Alarm Siren(s)

· Installation of Necessary Cabling

· Installation of Equipment

· Programming Equipment

1. Installation Timeframe: The Contractor shall coordinate completion date and daily work hours with the designated POC not to exceed 30 days from contract award. Any technical questions regarding the installation of the system or its technical operation shall be directed through the designated POC or delegate.

2. The equipment that is installed shall match and be like the existing system in use. Structural members shall not be cut or altered, except where noted on drawings and/or specifications, without authorization of the Contracting Officer. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

3. The Contractor is responsible for moving any furniture or equipment located in the building (except for equipment and/or paperwork that cannot be moved, in which case the Contractor shall provide adequate protection for such equipment before any preparation and painting). All moved items should be put back to their original locations as work is completed.

4. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduits, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

5. All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

6. Any work performed by the Contractor at his/her own volition outside specified working hours will be at no additional expense to the Government.

7. No unauthorized work shall be initiated without the prior approval of the Contracting Officer or the program manager. The Contracting Officer shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at the Contractor’s expense.

8. All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

9. The Contractor shall be responsible for complying with any applicable laws, codes, and regulations (federal, state and local) in connection with the prosecution of the work. Additionally, the Contractor is responsible for obtaining all permits, licenses, etc. that are required by local law or ordinance.

10. Quality Assurance: The Government will participate in the final test procedures. Any work deemed not to be compliant with the referenced standards and practices shall be re-worked at the contractor’s expense.

5. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Source: The National Archives Records Administration (NARA). http://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html

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