36C25626Q0270 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17 NONE

0002 01-30-2026

580-26-2-5063-0139

NONE

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

To all Offerors/Bidders

36C25626Q0270

01-20-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-02-2026 16:00 CST

See CONTINUATION Page x 1

The purpose of this amendment is to post questions and answers (Q&As) and to revise language in the solicitation.

See attached Q&A's.

B.2 Price/Cost Schedule, B.3 Statement of Work, Section 7 is updated and replaced with the attached version.

This amendment will need to be signed and returned with quote submission to be eligible for award.

POC: Jeneice Matthews, jeneice.matthews@va.gov

Jeneice Matthews Contracting Officer

Q&As 36C25626Q0270 1

To: All Offerors

The Network Contracting Office (NCO)-16 in support of the Michael E. DeBakey Veterans Affairs Medical Center (VAMC) received the following questions in response to Request for Quotation (RFQ) 36C25626Q0270.

Please see below for the Offeror’s questions and NCO 16’s respective answers accordingly.

1. Question #1: If not brand new, could you please provide the current / previous contract number?

Answer #1: 36C25621F0089

2. Question #2: Respectfully request a site visit to adequately assess the conditions and requirements necessary to submit an accurate quote. Please advise if site visits are permitted and the process for scheduling one.

Answer#2: - See Amendment 36C25626Q0270 0001. Site visit scheduled for January 29, 2026, 10am- 12pm.

3. Question #3: Can I get a copy of any addenda that have been released to date?

Answer #3: - None.

4. Question #4: What is the estimated construction budget?

Answer #4: - Budget is not to be discussed unless there is historical contract that can be listed.

5. Question #5: Can I get a copy of the planholders list?

Answer #5: - None

6. Question #6: I just wanted to confirm the deadline for submission with you.

Answer #6: January 30, 2026 at 4:00pm Central Standard Time. If questions are received, an amendment will be issued to post the questions and answers.

7. Question #7: Site visit CLIN 0004 generator 4 is 2000 Kw (Government SOW had it as 2500 Kw)

Answer #7: See attached document: Revised Section B.2 Price Cost/Schedule, CLINs 0004 and Statement of Work_Final #7. Equipment Schedule, 7.4.

36C25626Q0270 0002

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0.00

Contractor shall furnish all skilled labor, parts, tools, equipment, materials, trained personnel, supervision, and travel/transportation for providing repair of backup Emergency generators as follows: four (4)-diesel generators and one (1)-dual fuel generator located at the main hospital, Combined Heat Power (CHP) plant of the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston TX 77030 with a load bank test on 1 unit after repairs.

Period of Performance: 2 weeks from date of award.

1.00 JB __________________ __________________

Generator #1 Caterpillar:

Model: 3516D Serial: KHD00520 Capacity: 2500kw Load Bank: No Building: 123

Generator #2 Caterpillar:

Model: 3516D Serial: KHD00521 Capacity: 2500kw

Generator #3 Caterpillar:

Model: 3516D Serial: KHD00519 Capacity: 2500kw

Generator #4 Caterpillar:

Model: 3516G Serial: KHD00100 Capacity: 2000kw Load Bank: Yes

Glycol Tank

Model: GLA-506 Automatic fill tank

0.00

PARTS RIDER - This contract includes a $60,000.00 parts and labor rider to provide for normal hours, after hours, or emergency repairs discovered for parts/repairs not covered by this contract.

All Repair work must be pre-approved by the CO and COR. THIS PARTS RIDER IS NOT AN AWARD. Rider funding not used during the applicable period of performance will be retained by the Government as this cost is NOT owed to the contractor if not used. When used, the contractor shall obtain approval from the COR or CO prior to use and invoice against this line item only.

Fully Loaded Labor Rate for Nonroutine Service, Parts Repairs and Emergencies Service Technician: $ Any Other Personnel: $

GRAND TOTAL

i. Prior to exercising any option, the Contracting Officer will ensure that it is still in the government’s best interest, with price and other factors considered.

ii. Any extension, in accordance with FAR 52.217-8 shall utilize pricing provided in the last option year to assist the Contracting Officer in conducting price analysis to determine Fair and Reasonable pricing. Thus, the offeror’s total price for the purpose of evaluation will include the option provision to extend the performance of the contract up to an additional six months, when the contractor is provided written notice. Thus, providing separate pricing for the optional six-month extension period is not required.

B.3 STATEMENT OF WORK

Backup Emergency Generator Repair B-123

1) Background:

During the last monthly generator inspection, it was discovered that several of the full back-up generators at the Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center (VAMC) Combined Heat Power (CHP) plant need critical repairs. These units serve the main campus for full back up power in addition to the emergency generators for the hospital critical areas.

2) General Information:

The Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center (VAMC) located at 2002 Holcombe Boulevard in Houston, Texas 77030 request for emergency repairs to the backup emergency power generators at the Combined Heat Power (CHP) plant. The contract shall be for a Firm-Fixed Price.

3) Non-Personal Services: The government shall neither supervise Contractor personnel nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual Contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

4) Place of Performance:

Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd.

Houston, Texas 77030

5) Period of Performance: Contractor shall start work when parts are received and Contractor can sequence the work based on the Equipment list in Section 7 through May 31, 2026.

6) Description of Work:

Contractor shall furnish all skilled labor, parts, tools, equipment, materials, trained personnel, supervision, and travel/transportation for providing repair of backup Emergency generators as follows: four (4)-diesel generators and one (1)-dual fuel generator located at the main hospital, CHP plant of the Michael E.

DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston TX 77030 with a load bank test on 1 unit after repairs.

7) Equipment Schedule:

7.1 Generator #1 Caterpillar:

Model: 3516D Serial: KHD00520 Capacity: 2500kw Load Bank: No Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Verify operations.

f) Place unit back in service.

7.2 Generator #2 Caterpillar:

Model: 3516D Serial: KHD00521 Capacity: 2500kw Load Bank: No Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine not being able to hold a full load.

f) Enable and test complete system for operation.

g) Verify operations.

h) Place unit back in service.

7.3 Generator #3 Caterpillar:

Serial: KHD00519 Capacity: 2500kw Load Bank: No Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine not being able to hold a full load.

f) Enable and test complete system for operation.

7.4 Generator #4 Caterpillar:

Model: 3516G Serial: KHD00100 Capacity: 2000kw Load Bank: Yes, Load Bank Test fully functional in accordance with manufacturer specifications.

Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine error codes.

f) Enable and test complete system for operation.

7.5 Glycol Tank

Model: GLA-506 Automatic fill tank Load Bank: No Building: 123

a) Remove and replace existing glycol tank due to leaks and unit failure.

b) New tank shall match existing is capacity.

c) Remove existing glycol and install in new tank once installation is complete.

e) Place system back in service.

8) Repair Sequence: Below is the sequence for the repairs.

a. Make repairs to generator #1 and place in service.

b. Make repairs to generator #2 and place in service.

c. Make repairs to generator #3 and place in service.

d. Make repairs to generator #4 run load bank test and place in service.

e. Make repairs to glycol tank and place in service.

9) Parts Rider: This contract has a parts rider for $60,000.00 for repairs needed after the troubleshooting is completed on the generators as noted above. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a proposal for all work done under this parts rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed. Parts replaced under this contract shall be new OEM specifications and shall be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

10) General and Contractor Requirements

a) Vendor field verify existing conditions.

b) Vendor shall provide verification of parts prior to placing order.

11) Hours of Coverage:

a) All work shall be conducted from Monday through Friday at 7:30a.m. – 5:00p.m. at the Michael E

DeBakey VA Medical Center CHP plant building 123, excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA POC. The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

b) The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04

Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

c) If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

d) In addition to the days designated as holidays, the government observes the following days:

i) Any other day designated by Federal Statute.

ii) Any other day designated by Executive Order.

iii) Any other day designated by the President’s Proclamation

e) It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

12) The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and

Standards as applicable to the proper performance afore and hereafter described.

13) Glossary:

CO Contracting Officer CDR Contract Deficiency Report MEDVAMC Michael E. DeBakey VA Medical Center NFPA The National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

14) Code Requirements: All work and installation shall meet the current required codes. The VA follows the current codes and NFPA and Life Safety Codes.

15) Safety: Safety precautions shall include, but are not limited to the following requirements:

a) Occupational Safety and Health Act (OSHA)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

d) JCAHO (The Joint Commission, formerly, Joint Commission Accreditation of Healthcare

Organizations)

16) Project Safety: Contractor shall comply with the following and keep a copy on site at all times:

a) Interim Life Safety Measure Assessment (completed on site by phase)

b) Infection Control Risk Assessment (completed on site by phase)

17) Parking:

a) It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas.

The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

b) Parking in designated Veteran patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

18) Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a service contract for the purchase of new medical products for the Michael E. DeBakey VAMC.

No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the Original Equipment Manufacturer (OEM) or an authorized approved vendor by the OEM for the proposed service contract for the purchase of new medical equipment to include replacement parts, such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

19) Warranty: The Contractor shall warrant all components for a period of at least one year. All costs including parts, labor, travel, and other expenses necessary to repair equipment will be borne solely by the contractor at no additional cost to the U.S. Government.

20) Privacy Information:

a) The Contractor will not have access to VA desktop computers, nor will they have access to online resources belonging to the government while conducting services. The Contractor personnel shall secure (in a sealed envelope) and relinquish any documentation found anywhere on the VA grounds that contains sensitive VA patient and/or government information such as privacy information within 60 minutes of finding such documentation to the Privacy Officer, Michael E. DeBakey VAMC. If the Privacy Officer is not available, please relinquish any documentation found to the VA Police Services in Building 100, first floor.

21) Invoicing/ Billing Requirements

a) The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ). Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items. Invoices shall be properly prepared in accordance with Federal Acquisition Regulation (FAR) 52.212-4.

b) Invoices shall include, at a minimum, the following information:

a) PO (Purchase Order) number and Contract Number

b) Company Name, Address, and telephone number

c) Invoice Date

d) Invoice Number

22) Changes to the Statement of Work (SOW): Any changes to the SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Price/cost incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. During the term of this contract, medical equipment may be added or deleted from this contract as equipment is replaced, added or removed from service at the medical facility. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer.

END OF SOW

B.3 STATEMENT OF WORK

Backup Emergency Generator Repair B-123

1) Background:

During the last monthly generator inspection, it was discovered that several of the full back-up generators at the Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center (VAMC) Combined Heat Power (CHP) plant need critical repairs. These units serve the main campus for full back up power in addition to the emergency generators for the hospital critical areas.

2) General Information:

The Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center (VAMC) located at 2002 Holcombe Boulevard in Houston, Texas 77030 request for emergency repairs to the backup emergency power generators at the Combined Heat Power (CHP) plant. The contract shall be for a Firm-Fixed Price.

3) Non-Personal Services: The government shall neither supervise Contractor personnel nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual Contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

4) Place of Performance:

Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd.

Houston, Texas 77030

5) Period of Performance: Contractor shall start work when parts are received and Contractor can sequence the work based on the Equipment list in Section 7 through May 31, 2026.

6) Description of Work:

Contractor shall furnish all skilled labor, parts, tools, equipment, materials, trained personnel, supervision, and travel/transportation for providing repair of backup Emergency generators as follows: four (4)-diesel generators and one (1)-dual fuel generator located at the main hospital, CHP plant of the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston TX 77030 with a load bank test on 1 unit after repairs.

7) Equipment Schedule:

7.1 Generator #1 Caterpillar:

Model: 3516D Serial: KHD00520 Capacity: 2500kw

Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Verify operations.

f) Place unit back in service.

7.2 Generator #2 Caterpillar:

Serial: KHD00521 Capacity: 2500kw Load Bank: No Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine not being able to hold a full load.

f) Enable and test complete system for operation.

7.3 Generator #3 Caterpillar:

Serial: KHD00519 Capacity: 2500kw Load Bank: No Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine not being able to hold a full load.

f) Enable and test complete system for operation.

7.4 Generator #4 Caterpillar:

Model: 3516G Serial: KHD00100 Capacity: 2000kw Load Bank: Yes, as intended fully functional in accordance with manufacturer standards (4 hour test, step up to 100% load and then step down).

Building: 123

a) Remove and replace existing fuel pump and motor.

b) Motor to be explosion proof for hazardous locations.

c) Motor specification: ½ hp, 1800 rpm, 1 ph, 115/208-230 V, 56 frame TEFC Totally enclosed fan cooled, 60 hz. continuous duty.

d) Test and inspect for leaks.

e) Troubleshoot issues with the engine error codes.

f) Enable and test complete system for operation.

7.5 Glycol Tank

Model: GLA-506 Automatic fill tank Load Bank: No Building: 123

a) Remove and replace existing glycol tank due to leaks and unit failure.

b) New tank shall match existing is capacity.

c) Remove existing glycol and install in new tank once installation is complete.

e) Place system back in service.

8) Repair Sequence: Below is the sequence for the repairs.

a. Make repairs to generator #1 and place in service.

b. Make repairs to generator #2 and place in service.

c. Make repairs to generator #3 and place in service.

d. Make repairs to generator #4 run load bank test and place in service.

e. Make repairs to glycol tank and place in service.

9) Parts Rider: This contract has a parts rider for $60,000.00 for repairs needed after the troubleshooting is completed on the generators as noted above. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a proposal for all work done under this parts rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed. Parts replaced under this contract shall be new OEM specifications and shall be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

10) General and Contractor Requirements

a) Vendor field verify existing conditions.

b) Vendor shall provide verification of parts prior to placing order.

11) Hours of Coverage:

a) All work shall be conducted from Monday through Friday at 7:30a.m. – 5:00p.m. at the

Michael E DeBakey VA Medical Center CHP plant building 123, excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA POC. The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

b) The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

c) If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

d) In addition to the days designated as holidays, the government observes the following days:

i) Any other day designated by Federal Statute.

ii) Any other day designated by Executive Order.

iii) Any other day designated by the President’s Proclamation

e) It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

12) The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and

Standards as applicable to the proper performance afore and hereafter described.

13) Glossary:

CO Contracting Officer CDR Contract Deficiency Report MEDVAMC Michael E. DeBakey VA Medical Center

NFPA The National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

14) Code Requirements: All work and installation shall meet the current required codes. The

VA follows the current codes and NFPA and Life Safety Codes.

15) Safety: Safety precautions shall include, but are not limited to the following requirements:

e) Occupational Safety and Health Act (OSHA)

f) Applicable State and Local Safety Operation Procedures

g) VA Safety Practices and Policies, VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

h) JCAHO (The Joint Commission, formerly, Joint Commission Accreditation of Healthcare Organizations)

16) Project Safety: Contractor shall comply with the following and keep a copy on site at all times:

c) Interim Life Safety Measure Assessment (completed on site by phase)

d) Infection Control Risk Assessment (completed on site by phase)

17) Parking:

a) It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

b) Parking in designated Veteran patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

18) Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a service contract for the purchase of new medical products for the Michael E. DeBakey VAMC. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the Original Equipment Manufacturer (OEM) or an authorized approved vendor by the OEM for the proposed service contract for the purchase of new medical equipment to include replacement parts, such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

19) Warranty: The Contractor shall warrant all components for a period of at least one year.

All costs including parts, labor, travel, and other expenses necessary to repair equipment will be borne solely by the contractor at no additional cost to the U.S. Government.

20) Privacy Information:

a) The Contractor will not have access to VA desktop computers, nor will they have access to online resources belonging to the government while conducting services. The Contractor personnel shall secure (in a sealed envelope) and relinquish any documentation found anywhere on the VA grounds that contains sensitive VA patient and/or government information such as privacy information within 60 minutes of finding such documentation to the Privacy Officer, Michael E. DeBakey VAMC. If the Privacy Officer is not available, please relinquish any documentation found to the VA Police Services in Building 100, first floor.

21) Invoicing/ Billing Requirements

a) The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ). Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items. Invoices shall be properly prepared in accordance with Federal Acquisition Regulation (FAR) 52.212-4.

b) Invoices shall include, at a minimum, the following information:

e) PO (Purchase Order) number and Contract Number

f) Company Name, Address, and telephone number

g) Invoice Date

h) Invoice Number

22) Changes to the Statement of Work (SOW): Any changes to the SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Price/cost incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. During the term of this contract, medical equipment may be added or deleted from this contract as equipment is replaced, added or removed from service at the medical facility. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer.

END OF SOW