36C25626Q0215.docx

STATEMENT OF WORK

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 254-213-8991

PLACE OF PERFORMANCE

510 East Stoner Ave

Shreveport LA

ADDITIONAL INFORMATION

DESCRIPTION

1. Title: Licensing with Services for Hybrid Cloud Up Time (HYCU)

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Licensing with Services for Hybrid Cloud Up Time (HYCU).

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for Licensing with Services for Hybrid Cloud Up Time (HYCU). This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide and delivered Licensing with Services for Hybrid Cloud Up Time (HYCU)to the Overton Brooks VA Medical Center located in Shreveport, LA 71101:

4. Place of Performance:

Overton Brooks Veterans Medical Center 510 East Stoner Ave.

Shreveport, LA 71101

5. Responses Requested: NCO 16 requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research. Please answer all questions

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

The government is considering two NAICS codes. Please identify your business size for the code below:

541519- Information Technology/ 150 Employee

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

d. Do you (contractor) possess the capability to meet the government requirements of the SOW?

e. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

f. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

g. Do you (Contractor) manufacture the product itself or a distributor of the items identified in

SOW?

h. Are you an authorized distributor/reseller? If yes, provide documentation.

i. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response?

k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

l. Information for the product being requested, is it manufactured outside the US-Domestic non-available?

m. Information for the product being requested, is it a foreign manufactured end product under the trade agreement?

n. What is your schedule of delivery after receipt of order for the product?

1. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

2. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

3. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

o. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

p. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

q. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

r. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

s. Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

t. Please provide confirmation of your company’s ability to provide the Licensing with Services for Hybrid Cloud Up Time (HYCU) product in accordance with the SOW herein.

u. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purpose.

4. Opportunity: NCO 16 seeks information from potential contractors on their ability to provide this equipment. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Licensing with Services for Hybrid Cloud Up Time (HYCU) in determining potential levels of competition available in the industry. The Contractor shall possess the capability to provide all requirements and objectives.

5. Instructions and Response Guidelines: Sources Sought responses are due by Dec 5, 2025, at 10:00 am (CST) via email to rhonda.gibson2@va.gov.

All Questions shall be submitted by Dec 3, 2025, at 10:00 pm (CST) via email to rhonda.gibson2@va.gov.

Telephone requests or inquiries will not be accepted.

This is a New Requirement.

The subject line shall read: 36C25626Q0215-RFI-Sources Sought- Licensing with Services for Hybrid Cloud Up Time (HYCU)– Shreveport, LA 71101.

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs.

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by Licensing with Services for Hybrid Cloud Up Time (HYCU) as "market research" and will not be released outside.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

6. Contact Information:

Contract Specialist, Rhonda Gibson Email address: rhonda.gibson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

1. Contracting Officer’s Representative (COR).

Fax Number:

2. Contract Title: Support Licensing with Services for Hybrid Cloud Up Time (HYCU)

3. Background: The Overton Brook Veterans Affairs Medical Center located at 510 East Stone Ave, Shreveport, Louisiana 71101, is requesting HYCU Licensing and Support Services for the purpose of backup and disaster recovery capabilities for their Nutanix HCI Platform installed at Shreveport LA and Disaster Recovery Cluster installed at Jackson, MS. HYCU Licenses and Support Services will provide Data Protection and Recovery contingencies for all Nutanix HCI Nodes. The goal is to enhance the center's data protection, backup, and disaster recovery capabilities. The Overton Brooks VAMC currently utilizes Nutanix for our Data Storage and virtualization solutions and transitioning to a different provider would require significant redevelopment, reconfiguration, retesting of all dependent systems, and exorbitant costs, resulting in potential downtime and increased risk to operations. The contractor will provide services for a base period and up to two (2) Option Years (OY). HYCU licenses and any necessary hardware shall be delivered and installed according to the SOW.

The continued use of our current cloud service provider is critical to ensure the uninterpreted operation and security of the organization’s web servers, virtual system drives, and hosted data. The provider currently hosts all production web environments, database and virtual infrastructure.

4. Scope: The scope of this project includes the procurement, installation, and continued support for the in-place HYCU software solution into the current Nutanix HCI at Overton Brooks VA Medical Center. The contractor shall provide all necessary licensing renewal and support services on the existing Nutanix HCI infrastructure at the Overton Brooks VA Medical Center located at 510 E. Stoner Avenue Shreveport LA 71105. OBVAMC biomedical engineering is recommending the renewal of the HYCU software solution for their Nutanix HCI infrastructure. This will result in overall cost savings by allowing further virtualization of these resource intensive clinical applications and remove the necessity of buying other costly and less effective backup/recovery solutions. This will also help increase compliance with the VA virtual first policy. The OBVAMC shall provide all power requirements, Rackspace, and network infrastructure.

5. Specification/Characteristics:

The specific tasks include:

· Procurement of HYCU licenses and any necessary hardware

· Comprehensive installation and configuration of the HYCU software

· Seamless integration with Overton Brooks’ existing Nutanix HCI infrastructure

· Initial backup and recovery configuration

· Conducting in-depth user training sessions

· Providing detailed documentation and support material 6.Objective:

The primary objectives of this project are:

· To procure the necessary HYCU licenses and hardware

· To ensure detailed and seamless integration with the existing Nutanix HCI infrastructure

· To establish a reliable and efficient backup and recovery operation

· To educate and train key personnel on the effective use and management of the HYCU solution Items Covered:/Equipment List

· 667 MX2795856

· 667 MX2795951

· 667 MX2795827

Data Protection and Recovery for all Nutanix HCI nodes through HYCU Licenses.

7.Deliverables The key deliverables for this project include:

· Licensed HYCU software and any associated hardware

· Properly installed and configured HYCU solution

· Successful integration with Nutanix HCI infrastructure

· Operational backup and recovery systems

· Conducted user training sessions

· Comprehensive documentation including user manuals, configuration guides, and support materials

· The government will provide access to facilities and the current Nutanix HCI infrastructure

· The government will assign a project manager to coordinate activities with the vendor

· The government will Ensure timely approval of all project deliverables and invoices

· The Contractor shall deliver HYCU software licenses and necessary hardware

· The Contractor shall perform installation and configuration of the HYCU solution

· The Contractor shall Integrate the HYCU software with Overton Brooks’ Nutanix HCI infrastructure

· The contractor shall conduct comprehensive user training sessions

· The Contract shall provide all necessary documentation and support materials

8. Place of Performance: Period of Performance shall be within thirty (30) days after the contract is awarded. Working hours for this contract are between 6:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 This contract shall be a base year plus two (2) options for this license renewal:

Base Year: Dec 20, 2025, through Dec 19, 2026 Option Year 1: Dec 20, 2026, through Dec 19, 2027 Option Year 2: Dec 20, 2027, through Dec 19, 2028

9. Location Of Services Overton Brooks VA Medical Center 510 East Stoner Ave Shreveport, Louisiana 71101 POC: Jarred Bice Phone # 318-990-7212 Email: jarred.bice@va.gov Contractor shall furnish all licenses and support HYCU Back-up Solution for base year from 12/20/2025 through 12/19/2026, and two option years through 12/19/2028.

The vendor shall provide regular status updates to the Overton Brooks VA Medical Center’s project manager, including progress reports, any issues encountered, and next steps.

10. Invoice And Payment The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

a. IFCAP Obligation Number

b. Contract Number

c. Description of the supply/service rendered

d. Billing period/date when the services were rendered and

e. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriate funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

END OF STATEMNT OF WORK

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